• Be the main point of contact for students and families.

• Onboarding new students by holding initial master agreement signing meetings and sending student login information after the master agreement is signed.

• Prepare homeroom connect lessons for whole group homeroom sessions.

• Hold daily Morning Roll Call/Connection Club sessions and make synchronous contact with all homeroom students weekly.

• Track student attendance daily and reach out via phone, email, and text to students with no login. It is expected that you are reaching out to students who are frequently absent or not on pace at least 2-3 times per week.

• Update students and parents on progress/grades weekly.

• Provide plans and schedules to help students get caught up and be successful in their courses.

• Sign required attendance forms.

• Hold parent and student conferences as needed.

• Attend SST, IEP and 504 meetings.

• More specifically you will:

Build Relationships

Your most important role as a homeroom teacher is to build parent and student relationships. This means that you are their go to person for all questions about grades, progress, attendance, school activities, and general questions. This also means that you are closely watching student progress and performance in all of their classes and intervening with students as soon as problems arise. Make it clear to parents and students that you are there for them and want them to succeed.

As their first point of contact you will send a welcome email to each student and parent introducing yourself and welcoming them to CalPac. You will also hold the first meeting with them to review policies and sign the Master Agreement. Templates are available in the resource folders in the next section.

Progress Monitor

As the homeroom teacher you are responsible for monitoring your homeroom students' grades and progress in all classes. Students must make 20% progress completion each learning period. You will use different reports in the learning management systems to help you keep track of student performance. Support student success by helping parents recognize struggling areas and offering additional tutoring support to raise student performance. Progress Report Templates are available in the Teacher Resource Folder.

Students not meeting adequate progress requirements each learning period will need to meet with you and, depending on the infraction level, with an administrator following all steps outlined in the Adequate Progress Policy.

Attendance Monitor

As the homeroom teacher you are also responsible for monitoring daily student attendance. This means that you are checking that students login and COMPLETE work every school day, update their learning and PE logs, and attend weekly sessions with you. Please contact students with poor attendance right away so that we can get them the support they need to reengage with school. Information on how to check student attendance is in the SIS training coming up.

Students who have less than 3 days of attendance each week are considered truant. It is imperative that a meeting is held with students with 0 days of attendance by the Wednesday of that week to get them to engage in activity to avoid the truancy notification. There are no excused absences in independent study, however, if there are extenuating circumstances (illness, family emergency) and the family is staying in contact with you, please notify your admin and the attendance coordinator to avoid a truancy notice being sent.

You are responsible for following the Attendance Policy and scheduling the necessary attendance conferences as infractions continue.

Along with checking attendance, you are also responsible for completing end of learning period attendance forms and other attendance verification documents, including gathering work samples. Look out for reminders on completing these forms from our attendance coordinator.

Onboard New Students

We get new students throughout the school year. During our busy enrollment periods, it is your responsibility to check the Student Information Sheet for new students and contact them immediately to schedule their Master Agreement meetings. During slower times of the year, our admissions team will notify you when you have a new student so you can schedule the Master Agreement meeting. Students are not officially enrolled until they and their parent/guardian attend that Master Agreement meeting with you.

During this initial Master Agreement meeting, you will introduce yourself, go over the Master Agreement, and have both the parent and student sign. It is also a great time to go over how to use the school system and review student expectations. Use this time to build relationships with parents and students. After this meeting, you will send students a welcome message through our Student Information System that contains their school email/portal login, password, and link to orientation.

Students are also sent a school Chromebook. It is helpful to check in with them when they receive it an make sure they have been able to sign in with their school email. They will need this Chromebook to complete local assessments.

Additionally, new students who start after the first day in the semester will need their courses adjusted so that their start date and assignments align to the date they are entering the class. More information on adjusting courses for new students is covered in the learning management system training.

Attend IEP & 504 Meetings

As the homeroom teacher you are responsible for completing forms for and attending all student IEPs and 504 meetings. During these meetings you will share out updates on student performance in all classes and any other notes from the content teachers. You will receive calendar invites for scheduled meetings in advance. If you are unable to make a meeting please reach out to your department chair or other teacher in your department who can substitute for you.

Monitor Student Information

All information about a student is located in the student information system and on the Student Info Sheet - http://calpac.online/studentinfo

If a family shares updated student information with you please contact the following to change in our student information system.

• • Updates to students/parents phone numbers/Email addresses in SIS: Send to the student's counselor.

    • A-J: Jocelin Jones - jjones@cal-pacs.org

    • K-Z: Tiffany Cozzi - tcozzi@cal-pacs.org

  • Change of Physical/Home Address: Please direct them to Dice in our main office at dnishikawa@cal-pacs.org. Changes in address will require that students/families submit a new proof of residency document to the school to verify the new address.

  • Attendance Verification Forms and Social Security Forms: Families can submit forms to the main office

    • Email: guidanceservices@cal-pacs.org

    • Mail:

Attn: Guidance Services

4101 Birch St. #150,

Newport Beach, CA 92660

Withdrawing Students

A parent or legal guardian of a student may request to withdraw their student from our program only. If this happens it is the homeroom teacher's job to verify that the student will be attending a new school and the start date at that school. If the parent has not selected a new school the homeroom teacher needs to counsel the family to remain in CalPac's program until they enroll at a different school and update you on what that school is. Remind the parent that compulsory education is required for students until the age of 18 and that their child must be enrolled in a known public or private school prior to withdrawal from our program. Once all of this information has been verified please complete the Student Withdrawal Form. This is an internal form and must not be shared with families.

***If a content teacher is notified of a withdrawing student please let the homeroom teacher know so that they can follow up.

Transcripts/Grade Report Requests: PLEASE DIRECT PARENTS TO THE CALPAC WEBSITE and let them know it can take up to 5-7 business days to process depending on the time of year. If they are withdrawing, teachers have to put in final grades before we can send the transcript.

• • Requests can be made directly on our website: http://www.cal-pacs.org/contact/transcript-request/

  • If they have questions about their request please direct them to call the office: (855) 225-7227

Hold Live Sessions

Content teachers hold live session classes weekly through Zoom. The live session schedule is set on the Master Calendar and teachers should create calendar invites to the student's school email to invite them to each session. Teachers should prepare standards based lessons that follow a standard lesson plan format, be engaging, include opportunities for student interaction and participation, and support what students are learning in their courses. Sessions should include a learning objective, standards, essential question, and CalPac student learning outcomes. Ideally, students will complete some form of interactive activity during the session as well. This is your opportunity to get creative and provide direct instruction to students. This is also an opportunity for students to get to know each other and form friendships. Make sure to create a live session environment that builds student confidence to share, and consider using engagement tools and work flow technology, such as Google Classroom, Kahoot, Kahn Academy, Jamboard, and more.

Attendance must be taken at all sessions. All sessions must be recorded and shared with students as well. Refer to the Live Session Attendance and Make-up Policy for further information.

If you must miss a scheduled live session please notify your department chair, administrator, and students. If possible, please consider switching a session to a different day or swapping with another teacher, or putting together an independent activity for students to complete in place of the missed session.

Grading & Course Alerts

You are responsible for monitoring student alerts in the learning management system. Alerts may mean that a student has an assignment that needs grading or that they have not passed an assessment. Most work is auto graded by the system, however, all written work and projects need to be graded by you. Rubrics and scoring guides are available. All work should be graded within 72 hours, although exceptions may be made for longer essay assignments and when students submit excessive amounts of late work.

Larger projects and essays for upper grades should be screened for plagiarism. These assignments should also meet all requirements and rubric categories. Students have the opportunity to redo their written assignments for a higher score at your discretion. Refer to our Plagiarism Policy here, and use your best judgement when assessing plagiarism infractions, especially for the younger grades who need more guidance.

Support student success by reaching out to struggling students with tutoring and working with the homeroom teacher. It is best practice to also send a progress report to content students at least once a learning period, especially failing students. Progress Report Templates are available in the Teacher Resource Folder.

Provide Tutoring

All teachers need to have 10 hours of tutoring available to students every week. These hours can be by appointment that students set up with you in advance. Calendly is helpful for students to book tutoring sessions with you. Tutoring hours can overlap the 20 required office hours too. Reach out early to struggling students and offer tutoring support.

Provide Differentiation and Alternate Assignments as Needed

Use your discretion and best judgment to change assignment requirements for students on an individual or whole class basis. This can include letting students submit the assignment in a different way (PowerPoint vs. essay) or adjusting requirements to meet student ability levels (bullet points for EL students, etc.). Work with parents on any additional changes they would like to make and make sure to communicate any changes to the student.

Be mindful of student accommodations from their IEP/504 plans. This may require excusing certain assignments, adjusting weights, and changing other course settings. Work with the student's SAI teacher to implement appropriate adjustments.

Enter Progress Report and Final Grades

At the middle of the semester, you will enter progress report grades, and final course grades at the end of the semester. Grades are entered into the student information system. More information on how to enter final grades is provided at the end of each semester. K-2 students are graded on a 4 point numeric scale and students in grades 3-12 on a standard grade letter scale.

Update Course Materials & Resources

One of the first things you will do is review that all course materials and resources are properly updated and available to students. We will be covering teacher and student resources in the next section where you will have the opportunity to access and update course materials. Please contact your DC with any questions.

Complete Course Setup

Along with making sure course materials are updated you also need to check that your courses in your learning management system are setup correctly with appropriate settings and weights. More information on adjusting courses, settings and weights is covered in the learning management training. Refer to the course settings and weights sheet in the resource section of this training. We recommend reviewing assignments in your courses so that you are familiar with what students are learning in the course.

At the end of each school year you will also create and update courses for the following school year. Information on how to do this will be covered by your department chair later in the school year.

Support New Students

You will add new students to course groups, live session calendar invites, and provide any resources they need upon enrollment.

IEP & 504 Meeting Forms

If you are only the student's content teacher you are only responsible for completing your course section of the IEP or 504 form. Please make detailed notes on this form so that the homeroom teacher may accurately report out information on student progress in your course. Forms need to be completed at least 48 hours prior to the scheduled IEP/504 meeting.

Be mindful of student accommodations from their IEP/504 plans. This may require excusing certain assignments, adjusting weights, and changing other course settings. Work with the student's SAI teacher to implement appropriate adjustments.