Transportation Reimbursement

Submitting a reimbursement request does not guarantee funding. Local Education Agencies (LEAs) will be reimbursed based upon several factors, including the overall number of homeless students served, the amount of eligible expenses, the amount of funding available, and the order in which requests are received. 

Documentation of all expenditures must be uploaded within the Google form. 

• Please download and complete the spreadsheet using the following link prior to completing the Google Form: https://docs.google.com/spreadsheets/d/1y6-0cEMDMA7OTmhoW30xgROjMDKNZAxH/copy 

• You will be prompted to upload vendor invoices to support the requested reimbursement costs. Identify the cost for each student on the invoice copy. 

• Expenses incurred between July 1, 2024 - February 28, 2025, are eligible for reimbursement. 

• All student data must be verified by the homeless liaison and entered into the ECYEH data reporting system.

• LEAs may only seek reimbursement for students enrolled in their LEA.

Local Education Agencies (LEAs) may request reimbursement for school bus/van transportation under the following conditions:

• • The homeless student is enrolled in the LEA claiming reimbursement.

  • The vehicle transports only homeless students. Adding a homeless child to a bus route that transports non-homeless children cannot be considered for reimbursement.

  • Transportation must be an additional cost to the district.

  • Transportation provided for a homeless student to attend their school of origin, extra-curricular activities, and parent/teacher conferences are acceptable.

  • Expenses associated with mileage reimbursement for parents providing their own transportation of homeless students, gas cards, or public transportation costs may be considered for reimbursement.