General Reimbursement

Submitting a reimbursement request does not guarantee funding. Local Education Agencies (LEAs) will be reimbursed based upon several factors, including the overall number of homeless students served, the amount of eligible expenses, the amount of funding available, and the order in which requests are received. 

Documentation of all expenditures must be uploaded within the Google form below. 

• Please complete the following spreadsheet prior to completing the Google Form below: https://docs.google.com/spreadsheets/d/1y6-0cEMDMA7OTmhoW30xgROjMDKNZAxH/copy  

• You will be prompted to upload vendor invoices to support the requested reimbursement costs. Identify the cost for each student on the invoice copy. 

• Expenses incurred between July 1, 2025-February 27, 2026  are eligible for reimbursement.

• All student data must be verified by the homeless liaison and entered into the ECYEH Reporting App (ERA) system.

• LEAs may only seek reimbursement for students enrolled in their LEA.

• Specific supplies necessary for students experiencing homelessness may include school uniforms, books, notebooks, etc. 

• Local Education Agencies (LEAs) will be reimbursed based upon several factors, including the overall number of homeless students served, the amount of eligible expenses, the amount of funding available, and the order in which requests are received. 

• Partial reimbursement of requests should be expected. 

• McKinney Vento funding is federal funding to the Intermediate Unit but reimbursements to LEAs under this application are not considered “pass through” funding. LEAs should treat this as an expense reimbursement or local funding from the Intermediate Unit.