Here are a few additional considerations for live video conferencing:
The internet connection should be stable.
Technology troubling shooting ensures no video or audio glitches when logging into the online presentation.
Log in to the video conferencing interface a day prior to test the technology and adjust the camera angle and lighting.
Decide whether you will use digital or hard copy notes. Decide where to place the hard copy notes in the workspace. Alternatively, practice setting up the windows for the video conferencing interface and the digital notes. Some speakers have two side-by-side views. On the left is the video conferencing interface, and the digital notes on the right. Sometimes, video conferencing windows need readjustment after shifting between different virtual rooms. So be prepared to re-adjust the windows if necessary.
Be sure to look into the camera. Particularly when using dual monitors, it is important to make sure you are looking into the correct camera. Otherwise, it appears that you are looking away from the audience.
Position the camera angle to allow for appropriate hand gestures.
Capitalize on the names appearing in the window to address audience members if there is a question-and-answer period.
For smaller in-person audiences, think about how you will position yourself whether using a lectern or sitting at a conference table. When a lectern is available, walk away from it to stand closer to the audience from time to time. It is best to speak loudly and clearly since there most likely will not be a microphone. With smaller in-person audiences, we have more flexibility with visual aids such as models and flip charts as long as all audience members can see them. As noted earlier, it is good to attempt to connect with each person with eye contact at least once during the presentation.
For larger audiences, consider the benefits or disadvantages of using the lectern or walking across the stage based on the room. We more than likely have a microphone with larger audiences - be aware of the microphone cord. Try to arrive early to know if the microphone is cordless or has a cord to practice how you will move. Also, try to do a soundcheck to adjust sound levels. With larger audiences, we are limited by visual aids because we have to be sure that all audiences can see them. Rather than connecting with each person’s eye contact, scan the room. Moreover, when scanning the room, be sure to scan both the left and right sides of the room. Be aware of camera locations if there is a recording or live stream happening. Be mindful of camera positions and angles in order to connect with the cameras.
Live Broadcasts and Podcasts allow the speaker to focus strictly on the vocal aspects of delivery. Be aware of breath control when using a microphone. Some speakers tend to breathe too hard into the microphone. Speak conversationally and maintain an upbeat tone. Focus on interaction with the host or guest. The audience cannot see you, so focusing on vocal variety is essential. Be sure to have a speaking outline and think carefully before responding to questions. Bring a set of headphones to adequately monitor audio levels. Always assume that the microphone is hot to avoid any embarrassing comments, and stick to the script. It is easy to quickly lose the audience’s attention with unnecessary detail.
This chapter has explored the key elements of delivering professional presentations. Understanding if we are introverted or extroverted and using that to our advantage allows us to speak confidently. Rehearsing is critical, and there are various elements to strategic preparation, using our speech outline or manuscript, and controlling audience perceptions. Moreover, understanding the types of formats that we will encounter in our presentations allows us to adapt and connect with our audience.