Preparing to Leave the District

For staff members leaving ASD, it is important to manage your digital exit as smoothly as possible, so as to leave your colleagues and successors with an easy transition. Please review each section carefully. 

Your ASD account will be deactivated seven days after your contract ends, so ensure that these directions are followed in a timely manner.

If you have any questions or need additional support, your BTC, TSS, or ITSS are all available to help. 

Sharing to a Shared Drive

• Files placed in a Shared Drive will remain after your account is disabled. 

• Click the three dots or right click on a file.

• Use the Organize tab to be able to move files.

• This is the preferred way when you have many files for others to be able to acccess.

Sharing within My Drive

• Files shared to another person in My Drive will not automatically remain after your account is disabled. 

• Click the three dots or right click on a file.

• Use the Share tab to be able to choose the person.

• Use the drop down menu next to their name to change ownership.

• Once you change ownership of a file, it will leave your Drive unless the file is shared back with you. 

Using the People tab, add one (or more) of your colleagues as teachers in the class. To make them the owners of the class, and ensure that none of the content is lost, click the three dots next to their name and select "Make class owner."

If it is the end of the school year, it is important to also archive all your Google Classroms with students in them. To do this, click the three dots on the tile for the class and click archive. 

If you utilized class schedules in Securly Classroom, it is very helpful for the next year's teacher if you toggle this off. Archiving Google Classrooms won't automatically disable this in Securly Classroom.