Typically, the president of a booster organization is an individual who has previously been active in the organization. The major duties include, but are not limited to, the following:

• Preside at all meetings of the organization.

• Regularly meet with the designated campus representative regarding booster activities.

• Resolve problems in the membership.

• Regularly meet with the treasurer of the organization to review the organization’s position.

• Select an officer as the designee to receive bank statements either through the mail at their home address or electronically. This individual shall not be a signer on the account. Upon receipt, the designee should review the activity on the bank statement and canceled checks for reasonableness. This provides an independent review by an individual not associate with disbursement activity.

• Schedule annual audit of records or request an audit in the need should arise during the year.
  
  

(WylieISD Booster Club Guidelines)

• The vice president acts as the president’s representative in his/her absence. They must remain familiar with the organization. The major duties include, but are not limited to, the following:

• Preside at meetings in the absence or inability of the president to serve.

• Perform administrative functions delegated by the president.
  
  

(WylieISD Booster Club Guidelines)

The secretary is responsible for keeping accurate records of the proceedings of the association and reporting to the membership. The secretary must ensure the accuracy of the meeting minutes and have a thorough knowledge of parliamentary law and the organization’s procedures. The major duties include, but are not limited to, the following:

• Report on any recommendations made by the executive board of the booster organization if such a governing board is defined.

• Maintain the records of the minutes and any standing committee rules, current membership and committee listing.

• Record all business transacted at each meeting.

• Maintain records of attendance of each member.

• Conduct and report on all correspondence on behalf of the organization.
  
  

(WylieISD Booster Club Guidelines)

The treasurer is the authorized custodian of the funds of the association. The treasurer receives and disburses all monies indicated in the budget or as authorized by action of the association. All persons authorized to handle funds of the association should be covered by a fidelity bond in an amount based on the organization’s annual income and determined by the executive board. The major duties include, but are not limited to, the following:

• Serve as chairperson of the Budget and Finance Committee if prescribed.

• Issue a receipt of monies received and deposit said amounts on a weekly basis (daily if receipts on hand exceed $250.00).

• Present a current financial report including bank statements, bank reconciliations, and financial statements to the Booster Club Board within thirty (30) days of the previous month end. Copies should be available for review by the general membership as requested.

• File current financial reports at the end of each semester (December and June) with the executive committee.

• Maintain accurate and detailed account of all monies received and disbursed.

• Reconcile all bank statements as received and resolve any discrepancies with the bank immediately.

• File sales tax reports as required by the State Comptroller’s office (monthly, quarterly, or annually).

• File annual IRS form 990 in a timely manner.

• Submit records to the audit committee appointed by the organization upon request or at the end of the year.
  
  

(WylieISD Booster Club Guidelines)