AISJ ONLINE SUPPORT HUB - Parent Conferences

AISJ uses a tool called Parent Teacher Online (now called Booked) to make and manage Parent Teacher Conferences bookings. The system allows you to make bookings for multiple children and teachers easily and access these bookings on the web or with an app on your phone. Instructions included below explain how to use the Booked site using your computer. If you prefer to use the Booked app for making and managing your bookings, those instructions are in the tutorial below.

PARENT TEACHER ONLINE (Booked) CONFERENCE BOOKING

You can go through the step-by-step guide below or watch this quick video on using the Booked system.

Click Here for the Booked Login & Booking Tutorial Video

Steps For Using the Mobile App

STEP BY STEP GUIDE:

1. Go to the Booked sites for AISJ at:

JHB Elementary School - https://bookings.parentteacheronline.co.uk?school=j5ftm
JHB Middle School - https://bookings.parentteacheronline.co.uk?school=eg66h
High School - https://bookings.parentteacheronline.co.uk?school=g9a54
Pretoria Elementary & Middle Schools - https://bookings.parentteacheronline.co.uk?school=ef8kw

2. CLICK ON THE OBTAIN PIN/PASSWORD BUTTON

3. ENTER THE EMAIL ADDRESS YOU USE WITH AISJ POWERSCHOOL AND CLICK SEND EMAIL

4. Enter the email address you use with AISJ PowerSchool and click Send Email.

NOTE: If the system does not accept your email address, please send an email to the division office:

Elementary School - JHB-ES-Office@aisj-jhb.com
Middle School - JHB-MS-Office@aisj-jhb.com
High School - JHB-HS-Office@aisj-jhb.com
Pretoria - Pretoria-Office@aisj-jhb.com

This means the email address you entered does not match what is on AISJ PowerSchool and will need to be rectified.

5. Go to your email, and open the message you have received from Booked If it is not in your inbox, please check your spam folder to see if the message might have gone there.

6. The email you received contains your login details as Surname/Login and PIN/Password for your records and a direct link to the system, which has your login details encoded in the link. Click on the link to automatically login to Booked. If you are required to put in your login details. Please use the details provided in the email. NB. The details are at the bottom of the email

NOTE: Make sure you store and can find this email, as you will need it to log into the system when it's time for the conferences.

Once logged in (If applicable), select your Meeting Preference, In-Person/Face to Face, or to have a Virtual /Google Meet and select Save and Continue.

High School only has Virtual / Google Meets, so High School parents will have only one option.

7. Booked allows you to book conferences for multiple children in the same school. If you have multiple children in the same school, e.g. JHB Middle School, please ensure they are all listed. (See example below.) Contact the relevant school office if your child is not listed.

8. Start by selecting the date and time (on Event Date and Earliest Available Time) according to when you are able to start the conferences. This will allow the Automatic Booking Mode to make bookings for you easily. You will also have the option to tick to leave gaps between bookings. To be able to meet with as many teachers as possible, you will want to start as early as possible, but it is understood that some people may have other commitments

9. Tick the Booking(s) box next to your children's teachers you want to meet with.

10. Once you have selected the teachers you would like to meet with, click on Next on the top right

11. The system may suggest that you edit your start time in an attempt to save you time with your conferences. Adjusting the time may help you. Click Next

12.a. You will be informed how many of your requested bookings were successful and how many were not. Click Finish Depending on how many students a teacher has, they might not be able to meet with all of their students.

12.b. There after, you will be be able to see, if there are any classess booked and those not booked.

13. You will still have the option to Book Several , if you wish for the remaining subjects and to follow the steps from step 8.

14. For Subjects not booked, you will have the option to click on Make Booking , and be able to select the date and Time and click on the right tick

15. You have the option to update bookings by pressing the red round cross. It will give you the option to select time, chose a time and press the right right to complete your change.

You will have the option to remove bookings up to the day before the conferences (by pressing the red cross "X").

16. Once you are satisfied, click on Download Bookings at the bottom of the screen.

NOTE: For parent-teacher conferences done over Google Meet, your meeting link for each conference will only appear 15 minutes before the start of the conference.

16. During the conferences, make sure you log into the PTO system, and then you can simply click on the Google Meet Meeting Link to join each individual Google Meet conference with the teachers

IMPORTANT NOTE: The Google meeting link for each conference will only appear 15 minutes before the start of the conference.

IMPORTANT NOTE: If you did not select the Google Meet option, please come for the specified session, as the teacher will not be available for Google Meet that day.

17. It is advisable to download the bookings so you can see the room number and Googe Meet link by following the below.

First, download your bookings in an .ics file by clicking on Download / Email Bookings > Calendar appointments > Download > Download

If you select the Email option, the .ics file will be emailed to you.

18. Once you have imported the bookings into your calendar app, you can click on each of the bookings, and see the details of the class room, teacher, and if applicable the Google Meet link to click on:

If you have any trouble making and managing bookings with the Booked system, please contact your division office:

Elementary School - JHB-ES-Office@aisj-jhb.com
Middle School - JHB-MS-Office@aisj-jhb.com
High School - JHB-HS-Office@aisj-jhb.com
Pretoria - Pretoria-Office@aisj-jhb.com

Parent Teacher Conference Booking With the App (Parent Tutorial)

Parent Teacher Online (PTO) provides an app for making and managing your Parent Teacher Conferences for AISJ. If you would like to use the app for bookings instead of your computer, please follow the instructions below.

NOTE: The screenshots below are for iOS, but the Android screens function the same.

1. Download the Booked app from either the Apple App Store or Google Play Store.

2. Open the Application.To add AISJ to the app, enter the individual school code

Elementary School - j5ftm
Middle School - eg66h
High School - g9a54
Pretoria - ef8kw

4. Tap on the school you add with the AISJ Tree to enter the app.

5. If you want your logins, Click on "Send login to email address" and you will get an email with your login details or use Login with username and password:

NOTE: If the system does not accept your email address, please send an email to the division office:

Elementary School - JHB-ES-Office@aisj-jhb.com
Middle School - JHB-MS-Office@aisj-jhb.com
High School - JHB-HS-Office@aisj-jhb.com

Since the email address you have entered does not match what is on AISJ PowerSchool.

NOTE: Booked is still updating the app and there might be some small inconsistency in the app wording, but kindly follow the guide and you should be fine.

6. Go to your email, and open the message you have received from Parent Teacher Online. If it is not in your inbox, please check your spam folder to see if the message might have gone there.

7. Note down the Surname/Login and PIN/Password, as these are what you use to sign into the Booked app.

8. Go back to the app and enter Surname/Login and PIN/Password and then tap on Login.

9. Please select your meeting preference and Continue

Note: High School - only has the Virtual/ Google Meet option

10. Select the date and time when you are able to start the conferences and click on Next. Please click on all the subjects you want to have meetings with parents.

To be able to meet with as many teachers as possible, you will want to start as early as possible, but it is understood that some people may have other commitments.

Booked allows you to book conferences for multiple children in the same school. If you have multiple children in the same school, e.g. JHB Middle School, please ensure they are all listed. (See example below.) Contact the relevant school office if your child is not listed.

11. If you have more than 1 child., select the arrow next to the first child, to see the other child(ren)

12. Select a start time(which is the earliest time you are available) and Click Book Appointments

13 You will be informed how many of your requested bookings were successful and how many were not. Click Finish Depending on how many students a teacher has, they might not be able to meet with all of their students..

Click Go to manual mode, at the bottom, to check all the booked and not booked subjects and confirm you are happy with that.Scroll at the bottom.

15. If you need to cancel a booking (up to the day of the conferences), you can simply swipe left for that booking.

16. If you wish to change a booking, you click on the circle arrows on the right of the subjects. Please note that if you choose to change your booking, it is possible that you will not get any other time, as teachers have a set number of available time slots.

If you need to cancel a booking, click the red cross.

The bell icon allows you to set a reminder for the meeting. You can choose how much of an advance notification you will get.

17. Each booked conference also includes a link to the Google Meet meeting that the teacher will host. Tapping on the Google Meeting Link will automatically launch Google Meet if the app is installed or will launch your browser to join the meeting

IMPORTANT NOTE: The Google meeting link for each conference will only appear 15 minutes before the start of the conference.

IMPORTANT NOTE: If you did not select the Google Meet option, please come for the specified session, as the teacher will not be available for Google Meet that day.

If you have any trouble making and managing bookings with the Booked system, please contact your division office:

Elementary School - JHB-ES-Office@aisj-jhb.com
Middle School - JHB-MS-Office@aisj-jhb.com
High School - JHB-HS-Office@aisj-jhb.com
Pretoria - Pretoria-Office@aisj-jhb.com

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