Leaving the University

Site out of date

Please note that this site is now out of date and has been replaced by Google Workspace: a Practical Guide. If you came here from a link, please update the link accordingly. If you have any questions, please email itsupport@york.ac.uk FAO the DISC team.

When leaving York, you need to give some thought to the files you've created in Google docs. You can transfer ownership of shared documents to one of your colleagues, or if appropriate, you can transfer it to your personal Google account by inviting your personal account to be an editor and then making it an owner (see below).

Also Google Takeout gives the data from various services in a format that can be then re-imported into other tools.

Important Documents

If you are the 'owner' of a significant number of important departmental documents and are about to leave, you need to make sure you transfer ownership to a suitable person. Although you could do this yourself one document at a time, the facility exists for a 'Google Power Administrator' to transfer ownership to someone else in one simple step.