Student Netbooks

Years 4 - 8 inclusive use either Asus eeePC's or ChromeBooks as their core learning device. Their only other stationery items are a scrapbook, maths book and pens & pencil.

Years 1 -3 inclusive class are implementing this kind of learning with iPads in 2015.

The school is supplying the equipment for the iPad classes.

All iPads belong to the school and will remain at school.

1. Enrolment

On enrolment, parents of Y4 - Y8 students need to sign a netbook agreement with Manaialani Education Trust; to either purchase a netbook out right or to lease to own the device over 1, 2 or 3 years.

No device will be issued to parents until the deposit is paid and agreements are signed. If a lease agreement is signed it must be accompanied by a signed Direct Debit form.

2. After Enrolment

New issue devices will be locked up at school over night and during weekends and holidays until a subsequent parent meeting has occurred, where parents engage with the 'Kawa of Care' and sign the forms that relate to the netbook being taken home by the child.

Once the forms have been signed the student is free to take their device home under the arrangements agreed with parent at the meeting.

3. Students who leave

If a student leaves our cluster the parent has the right to either purchase the remaining value of the netbook outright and take it with them or return it paid up to date where upon the device becomes either the property of Manaiakalani Education Trust (MET) or the school, where the school elects to pay either the lease or purchase the device at its remaining value.

If the school decides to acquire the netbook, the school Data Manager needs to inform the Exec Officer of this fact and ensure that the Manaiakalani Assett Database is updated accordingly. The Manaiakalani Admin Officer needs to inform the school of the current value of the device. The serial number and other asset information need to be given to the school Exec Officer so the school Asset Register can be updated as "Inventory Only". The physical asset will be given to the eLearning Teacher to be stored appropriately

4. Students who arrive between regular issues of devices

The parents of students who arrive during the term have the choice to pick up the lease or purchase of a "Signature Device". In this case current value will be the amount the school acquired it for minus any subsequent use and is a cheaper option we are able to make available to these parents. Initially, these parents will be making their payment direct to the school.

Any parents wanting a new device will have to wait for that device to be imported. They may have to contribute to the freight cost.

5. Warranty or Insurance Replacements

When a student gets issued a replacement netbook and remains a part of the Manaiakalani Scheme, the Manaiakalani Asset Database and the Insurance Pool record must be amended to reflect this transaction. The parent payments continue unaffected.

6. Loaners

When a student is waiting for warranty or insurance responses the school requisitioned stock can be used as loaners. The eLearning Teacher needs to record this transaction.

If student is enrolled in a temporary situation or if their is a time lag between their enrolment and the arrival of their ordered equipment, loaners could be rented across the counter at school at the going rate of $15/month.

The eLearning Teacher & the Data Manager will manage & record this transaction and no equipment will be issued without a completed form and a month paid in advance. This equipment will not be taken home.

Unresolved Issues:

• • Leigh needs a copy of the PES payment spreadsheet from Anita. She needs to be able to send out encouraging notes as well as reminders and default notifications.

  • We need to develop a short term rental agreement/form

  • The school needs an Asset tracking spreadsheet for its own requisitioned stock, including provision for loaners in and out

  • This Asset tracking spreadsheet needs to include the school insurance pool. The right people, Data Manager, eLearning Teacher, Manaiakalani Leader need access to this.

  • Until MET is in a position to requisition devices from students who leave, we will have a problem with the method we use to start new leases with Signature Devices. This problem will not only include the payment method but also issues like insurance.