Temporary Records Definition

TEMPORARY RECORDS TO BE DESTROYED

DEFINITIONS OF:

STUDENT PERMANENT AND TEMPORARY RECORD

        “Student Permanent Record” means and shall consist of the following as limited by Section 2(d) of the Act [105 ILCS 10/2(d)]:  Basic identifying information including:

Student’s name, Address, Birth date and place, Gender, Names and addresses of the student’s parents, Academic transcript, including grades, class rank, graduation date, grade level achieved and scores on college entrance examinations, Attendance record, Accident reports and health record, Record of release of permanent record information in accordance with Section 6(c) of the Act [105 ILCS 10/6(c)], Scores received on all State assessment tests administered at the high school level (i.e., grades 9 through 12)

Permanent records may also consist of:  Honors and awards received, information concerning participation in school-sponsored activities and athletics, and offices held in school-sponsored organizations.

    “Student Temporary Record” means all information not required to be in the student permanent record and shall consist of the following, as limited by Section 2(d) of the Act:

Scores received on the State assessment tests administered in the elementary grade levels (i.e., kindergarten through grade 8) (see 105 ILCS 5/2-3.64(a)), information regarding serious infractions (i.e., those involving drugs, weapons, or bodily harm to another) that resulted in Expulsion, Suspension, or the imposition of Punishment or Sanction [105 ILCS 10/2(f)], information provided Under Section 8.6 of the Abused and Neglected Child Reporting Act [325 ILCS 5/8.6], as required by Section 2(f) of the Act [105 ILCS 10/2(f)]

Temporary records may also consist of :  Family background information, Intelligence test scores, group and individual, aptitude test scores, reports of psychological evaluations; including information obtained through test administration, observation or interviews, elementary and secondary achievement level test results, participation in extracurricular activities, including any office held in school sponsored clubs or organizations, honors and awards received, teacher anecdotal records, other disciplinary information, special education files; including the report of the multidisciplinary staffing on which placement or nonplacement was based, and all records and tape recording relating to special education placement hearings and appeals, any verified reports of information form non-educational persons, agencies, or organizations, other verified information of clear relevance to the education of the student.