Scheduling Meetings

In the new meeting window, enter the following information:

• Title - A descriptive name for the meeting, for parent teacher interviews it may be helpful to have the student or carer names here.
• Required - the email address for the people you wish to attend
• Start/End time - Select the desired date and time for your meeting. Ensure that you pay attention to the end date, as Teams meetings by default end the day after your start date. Outlook also defaults to half hour blocks, however you can simply click in the field and type in any desired start/end time allowing you to use 10 minute interview blocks.

The body of the email is up to you, however it is recommended that you clarify the carer will need to click the link to “Join Microsoft Teams Meeting” a few minutes before the designated time and to test their mic/camera.

When the carer clicks on the link, their web browser will open asking them to open teams and they will be kept in a virtual lobby until you join and allow them into the conversation.

To join a meeting, click on that particular meeting in your Outlook calendar and then click the "Join Teams Meeting" button found in the top menu bar.

The meeting will now open in Teams for you and you can click "Join Now" to enter the meeting. If the carer has already joined the meeting, you will see a prompt indicating that there is a person waiting in the lobby.

You can allow them into the meeting by pressing "Admit".