The following are allowable prepaid travel expenses which can be purchased by the department to reduce out of pocket expenses for travelers. Complete a purchasing request using the ISE HUB for registration or airfare. For questions, contact the ISE Finance and Operations Team (isefinance@vt.edu). 

• Airfare

• Registration/Conference Fees

• Student Lodging (if hotel will provide an invoice to the department)

• Global Travel Insurance (CISI)

• Fleet Services Vehicle/Enterprise (if using Christiansburg or Roanoke-Blacksburg Regional Airport locations)

All other expenses such as lodging, food, uber/lyft, etc. are reimbursable expenses 

Pre-Approvals must be submitted at least ten (10) business days prior to your planned departure. To submit a travel pre-approval request, click the travel button below. 

Before you begin pre approvals, be prepared to provide:

• full name, VT ID (if applicable)

• complete information about the trip (i.e. purpose, dates, destination, estimates for travel, food, lodging and any other anticipated expenses and the funding source)

The ISE Finance Team will create a Pre-Approval in Chrome River based on the information provided in the request.

All reimbursement requests must be submitted to the ISE Finance Team within ten (10) business days after completion of the trip. To submit a travel reimbursement request, click the travel button below.

The ISE Finance Team will create an Expense Report in Chrome River based on the information provided in the reimbursement request.

The finance team will process the reimbursement request within 5 business days of receipt. The Controller’s Office procedure requires payment within 10 days of receipt of a reimbursement request once received by their unit.