Attendance Reporting

Attendance

"Attendance" means regular and punctual attendance at all scheduled classes. University regulations allow absences for students representing the University in athletic competitions, student government, fine arts events or student development events. If approved by the provost and necessary for course requirements, the absence is considered 'excused'. The maximum number of authorized absences in a semester for a Mon-Wed-Fri course is 5. A maximum of 3 absences are authorized for Tues-Thurs classes, and for classes/labs meeting once a week.

Individual faculty may not enforce a more restrictive policy than the University policy. 

Students are required to notify instructors prior to any missed classes and are still held responsible for all class labs/assignments.

When a student has a number of unauthorized absences equal to the number of days the class meets per week, the student may be dropped from the class by the instructor.

View the full TXWES Attendance Policy for more information on hybrid, online, evening and weekend courses.

There are two different kinds of attendance:

• Census Attendance: Mandatory Dept. of Education requirement to identify non-attending students. Attendance report date is listed on yearly TXWES academic calendars. This attendance is completed through the Colleague Self-Service website.

  • • From txwes.edu, click Ramlink at the bottom and login with your single sign-on user/password. 

    • Click Faculty > Self-Service Faculty 

    • You will see a list of your courses.  Choose the course you would like to take attendance.

    • Here you will see the class roster, attendance and census. Choose Census.

    • You should see a list of your student.

    • For full instructions and screenshots, please view/download the Attendance Taking with Colleague Self Service PDF below.

    • From Registrar:

      •  Once all entries of either 'Never Attended' or 'Last Date of Attendance' are made, students remaining are those you will certify. Clicking the blue 'Certify' button at the top right-hand corner complete the documenting of course certification.

      • If all students have attended (none marked as 'Never Attended' or 'Last Date of Attendance')... simply click the blue 'Certify' button and you're done!

      • After clicking 'Certify', be sure to click 'Submit' on the pop up window to finalize and record your input into the system!

      • Once you have clicked 'Submit', there is NO going back to make edits or updates!!

• • Daily Attendance: This attendance is recorded in EAB Navigate, but will also be recorded in Colleague. 

  • Follow similar steps as listed above, logging into the Faculty Self-Serve section in Ramlink.  

  • You will see a list of your courses.  Choose the course you would like to take attendance.

  • Here you will see the class roster, attendance and census. Choose Attendance to take daily attendance.

  • You can click the envelope to send an email, update all as 'present' or 'absent' and individually update students.

  • You can export the attendance into an Excel spreadsheet (Export button) 

    • P = Present

    • A = Absent NO Excuse

    • E = Absent Excused

    • L = Late

    • Comment section is available but not required.

Complaints

Grade Complaints:

Student should discuss matters with the instructor, department head or Dean, respectively. Include documentation copies of the student's coursework, syllabus and any other applicable documents. Utilize the Grade Appeal Process in the Undergraduate Catalog.

Non-Academic Complaints:

Written complaints by students about admin or other student services should be directed to the appropriate office, but may be sent to the Office of the Provost if needed. Include applicable documentation copies.

Other escalated options are available, including a hotline, state reporting and college commission reporting. View the TXWES policies on these options.