EIGORU Lesson Procedures
(Manual Part 2/3)
EIGORU Teacher Manual has 3 Parts:A) EIGORU Basic (Manual Part 1/3)B) EIGORU Lesson Procedures (Manual Part 2/3)C) EIGORU General Protocols (Manual Part 3/3)
B) EIGORU Lesson Procedures (Manual Part 2/3)*Click a topic below you want to read.
B) EIGORU Lesson Procedures (Manual Part 2/3)*Click a topic below you want to read.
B1. Response for Student’s Trial Application
B1. Response for Student’s Trial Application
You must check your email account (inbox, spam and junk folders) regularly once your EIGORU Profile is activated. You will be receiving the student's trial lesson application form any day and any time.
If you receive a student’s trial lesson application, then you must reply to it via student’s Email address WITHIN THE DAY with CC: "us" ("us" means eigoru.cc.noreply@gmail.com). You are responsible for informing the student promptly about your schedule so that you can make an appointment that agrees with both yours and the student's closest availability.
We recommend you to add the Japanese translation (applicable for Beginners) in your mail for the new trial students as some trial students are Beginners. You can use Google Translate for free. However, Google translation is not always accurate.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mails below but you must edit the parts that needed to be modified.
Trial Lesson Appointment Response MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.comNOTE: Select the mail preset you need, copy & edit properly.
Trial Lesson Appointment Response Mail Preset for JAPANESE Students
Trial Lesson Appointment Response Mail Preset for FOREIGN Students
Trial Lesson Schedule Confirmation MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.comNOTE: Select the mail preset you need, copy & edit properly.
Trial Lesson Schedule Confirmation Mail Preset for JAPANESE Students
Trial Lesson Schedule Confirmation Mail Preset for FOREIGN Students
If you receive a student’s trial lesson application, then you must reply to it via student’s Email address WITHIN THE DAY with CC: "us" ("us" means eigoru.cc.noreply@gmail.com). You are responsible for informing the student promptly about your schedule so that you can make an appointment that agrees with both yours and the student's closest availability.
We recommend you to add the Japanese translation (applicable for Beginners) in your mail for the new trial students as some trial students are Beginners. You can use Google Translate for free. However, Google translation is not always accurate.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mails below but you must edit the parts that needed to be modified.
Trial Lesson Appointment Response MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.comNOTE: Select the mail preset you need, copy & edit properly.
Trial Lesson Appointment Response Mail Preset for JAPANESE Students
Trial Lesson Appointment Response Mail Preset for FOREIGN Students
Trial Lesson Schedule Confirmation MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.comNOTE: Select the mail preset you need, copy & edit properly.
Trial Lesson Schedule Confirmation Mail Preset for JAPANESE Students
Trial Lesson Schedule Confirmation Mail Preset for FOREIGN Students
B1.1 If the Teacher hopes to Reschedule the Trial Lesson
B1.1 If the Teacher hopes to Reschedule the Trial Lesson
Definitely, you can ask to reschedule the trial lesson if:1. The same schedule was booked by other student.2. Teacher has a sudden other errands.
You should politely ask if you can reschedule the trial lesson. But keep in mind that some trial students might accept it and others might decide to cancel it.
You can use the preset mail below.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mail below.
Teacher Requests to Reschedule Trial Lesson MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Requesting to Reschedule Trial Lesson
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
I am happy that you already set a schedule for our trial lesson.However, may I request to reschedule it?
Something emergency happened and I couldn't help but take care of it first.
I really hope you can reschedule our trial lesson.Please, tell me your new schedule..
I will wait for your kind reply.Thank you so much for your kind understanding!
Sincerely,0000-Teacher Nickname++++++++++++
You should politely ask if you can reschedule the trial lesson. But keep in mind that some trial students might accept it and others might decide to cancel it.
You can use the preset mail below.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mail below.
Teacher Requests to Reschedule Trial Lesson MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Requesting to Reschedule Trial Lesson
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
I am happy that you already set a schedule for our trial lesson.However, may I request to reschedule it?
Something emergency happened and I couldn't help but take care of it first.
I really hope you can reschedule our trial lesson.Please, tell me your new schedule..
I will wait for your kind reply.Thank you so much for your kind understanding!
Sincerely,0000-Teacher Nickname++++++++++++
B2. Getting to Know Each Other on the Trial Lesson
B2. Getting to Know Each Other on the Trial Lesson
During the trial lesson, you and the student may get to know each other. However, there are times that some students preferred not to talk about themselves. By then, please, mail the student in advance (before the trial lesson) about what lesson does he/she want to study with you. Therefore, you will be prepared about his/her wished lesson for the trial class.
You must establish rapport with the student, so, you can understand the student's English needs and level. During the trial class, you can ask the student about his or her needs, hopes and goals (in relation to learning English), and the textbook that he/she wants to use.
It’s better to talk about the continued lesson through mail after the trial class. The 25-minute trial class does not leave enough time to discuss such matters. So, it is more convenient and politer to discuss these issues after the trial lesson.
Below is a list of things that must be observed for the sake of a smooth trial lesson.
✱ Speak really slowly and clearly (especially when dealing with Beginners)✱ Be polite✱ Be kind✱ Be amiable✱ Be strict with your punctuality✱ Never push sales (A trial lesson is a time to assess how you can help and win a new potential student, not a time to apply pressure.)
NOTES: The tutor must send mails with CC: “us” for any kind of appointment.✱✱ Our golden rule is that both the tutor, and the student must send all mails with CC: “us."✱✱ EIGORU leaders will review your performance and attitude via mails with CC: “us."
You must establish rapport with the student, so, you can understand the student's English needs and level. During the trial class, you can ask the student about his or her needs, hopes and goals (in relation to learning English), and the textbook that he/she wants to use.
It’s better to talk about the continued lesson through mail after the trial class. The 25-minute trial class does not leave enough time to discuss such matters. So, it is more convenient and politer to discuss these issues after the trial lesson.
Below is a list of things that must be observed for the sake of a smooth trial lesson.
✱ Speak really slowly and clearly (especially when dealing with Beginners)✱ Be polite✱ Be kind✱ Be amiable✱ Be strict with your punctuality✱ Never push sales (A trial lesson is a time to assess how you can help and win a new potential student, not a time to apply pressure.)
NOTES: The tutor must send mails with CC: “us” for any kind of appointment.✱✱ Our golden rule is that both the tutor, and the student must send all mails with CC: “us."✱✱ EIGORU leaders will review your performance and attitude via mails with CC: “us."
B2.1 If the Student did not attend the Trial Lesson
B2.1 If the Student did not attend the Trial Lesson
If your new trial student did not attend your scheduled trial lesson, then please kindly send an email to remind him/her about it and you can ask if he/she wants to reschedule the trial lesson.
Please follow the given mail preset below.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mail below.
Asking Why Student was Absent in the Scheduled Trial Lesson MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Please tell me why you didn't attend our trial lesson
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
How are you?I am worried because you were absent in our trial lesson.Please tell me your situation.
Also, please tell me if you hope to reschedule our trial lesson.If you want to reschedule it, then I will show you my vacant schedule again.
If you didn't reply this email after 3 days, then I guess you want to cancel it.
I will wait for your kind reply.Thank you!
Sincerely,0000-Teacher Nickname++++++++++++
Please follow the given mail preset below.
✱Compose a new mail, copy the given Mail SUBJECT then copy and paste the preset mail below.
Asking Why Student was Absent in the Scheduled Trial Lesson MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Please tell me why you didn't attend our trial lesson
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
How are you?I am worried because you were absent in our trial lesson.Please tell me your situation.
Also, please tell me if you hope to reschedule our trial lesson.If you want to reschedule it, then I will show you my vacant schedule again.
If you didn't reply this email after 3 days, then I guess you want to cancel it.
I will wait for your kind reply.Thank you!
Sincerely,0000-Teacher Nickname++++++++++++
B3. After the Trial Lesson
B3. After the Trial Lesson
After the trial lesson, you must ask the trial student if he/she would like to continue in your class. Then compose a new mail with subject of “Continue Lesson or Not” and copy and paste the preset mail below.
Lesson Continuation MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.com.NOTE: Select the mail preset you need, copy & edit properly.
Lesson Continuation Mail Preset for JAPANESE Students
Lesson Continuation Mail Preset for FOREIGN Students
If you obtained a new student or he/she wishes to continue your lesson, then, you and your student must discuss your lesson schedule (how many days a week and how many minutes per lesson).✱Duration of a single contract is about four weeks (about one month).
Lesson Continuation MAIL PRESETS
You always ought to send mails to students with CC: eigoru.cc.noreply@gmail.com.NOTE: Select the mail preset you need, copy & edit properly.
Lesson Continuation Mail Preset for JAPANESE Students
Lesson Continuation Mail Preset for FOREIGN Students
If you obtained a new student or he/she wishes to continue your lesson, then, you and your student must discuss your lesson schedule (how many days a week and how many minutes per lesson).✱Duration of a single contract is about four weeks (about one month).
B3.1 Ask the Student for the Regular Lesson Schedule
B3.1 Ask the Student for the Regular Lesson Schedule
If you receive below student's answer, then you don't have to reply anymore.(2) I’m sorry, but I will not continue your lesson.
But if you receive a positive answer below, then please send another reply regarding the Regular Lesson Schedule.(1) I would like to continue studying English with you.
You should copy and edit the mail preset below.
Asking for Regular Lesson Schedule MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Select your Regular Lesson Schedule
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
I'm so happy that you want to continue in my class! Thank you so much!
For our Regular Lesson Schedule, please select your most convenient schedules from the timetable below (Japan time);[DELETE this message in RED after reading. Teacher must edit below BLUE message and write ALL the vacant schedule he/she will offer to the student]10:00 Monday, Tuesday, Wednesday, Thursday, Friday10:30 Monday, Tuesday, Wednesday, Thursday, Friday11:00 Monday, Tuesday, Wednesday, Thursday, Friday11:30 Monday, Tuesday, Wednesday, Thursday, Friday14:00 Tuesday, Wednesday, Saturday14:30 Tuesday, Wednesday, Saturday22:00 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday22:30 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday
[Teacher must edit below BLUE message and recommend the numbers of lessons a week.]I recommend you to study with me at least 2 lessons a week or more, so that you really have a great English practice with me!
But it's OK if you can study only 1 lesson a week, don't worry, I understand it. ;)
Please tell me the date when we should start.
I will wait for your kind reply.Thank you!
Sincerely,0000-Teacher Nickname++++++++++++
NOTE:Just wait for the student's reply. You will have the "First Continued Lesson" on the date the student decided to continue your lesson.
But if you receive a positive answer below, then please send another reply regarding the Regular Lesson Schedule.(1) I would like to continue studying English with you.
You should copy and edit the mail preset below.
Asking for Regular Lesson Schedule MAIL PRESET
Can be used for both Japanese and Foreign Students
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Select your Regular Lesson Schedule
BODY OF THE MESSAGE :
++++++++++++ Hi [student nickname] san!
I'm so happy that you want to continue in my class! Thank you so much!
For our Regular Lesson Schedule, please select your most convenient schedules from the timetable below (Japan time);[DELETE this message in RED after reading. Teacher must edit below BLUE message and write ALL the vacant schedule he/she will offer to the student]10:00 Monday, Tuesday, Wednesday, Thursday, Friday10:30 Monday, Tuesday, Wednesday, Thursday, Friday11:00 Monday, Tuesday, Wednesday, Thursday, Friday11:30 Monday, Tuesday, Wednesday, Thursday, Friday14:00 Tuesday, Wednesday, Saturday14:30 Tuesday, Wednesday, Saturday22:00 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday22:30 Monday, Tuesday, Wednesday, Thursday, Friday, Saturday
[Teacher must edit below BLUE message and recommend the numbers of lessons a week.]I recommend you to study with me at least 2 lessons a week or more, so that you really have a great English practice with me!
But it's OK if you can study only 1 lesson a week, don't worry, I understand it. ;)
Please tell me the date when we should start.
I will wait for your kind reply.Thank you!
Sincerely,0000-Teacher Nickname++++++++++++
NOTE:Just wait for the student's reply. You will have the "First Continued Lesson" on the date the student decided to continue your lesson.
B4. The First Continued Lesson
B4. The First Continued Lesson
The first continued lesson is still conducted via Skype.NOTE: You have the option of continuing the lesson from the trial class or starting a new one.
B5. Make a New Lesson Sheet (LS) after the First Continued Lesson
B5. Make a New Lesson Sheet (LS) after the First Continued Lesson
After the First Continued Lesson, you must make and send an initial Lesson Sheet (LS) to each of your new obtained student as his/her first contract term.NOTE: You must make a new Lesson Sheet every new monthly contract.
B6. Download the Lesson Sheet (LS) and Invoice Sheet (IS) sent via Email
B6. Download the Lesson Sheet (LS) and Invoice Sheet (IS) sent via Email
After your profile activation, we will send your LS and IS via Email
★Please, watch the video tutorial on how to make a Perfect Invoice Set.★(Uploaded last 20131214)NOTES:The LS and IS in the video provided above were already old versions.In the video provided above, you will learn how to collect all your LS and how to edit your IS as well as how to send us your Invoice Set.So, please look at the sample photo below for the Latest LS format.Thank you!
★Please, watch the video tutorial on how to make a Perfect Invoice Set.★(Uploaded last 20131214)NOTES:The LS and IS in the video provided above were already old versions.In the video provided above, you will learn how to collect all your LS and how to edit your IS as well as how to send us your Invoice Set.So, please look at the sample photo below for the Latest LS format.Thank you!
B7. Important Parts of the Lesson Sheet (LS) 📌(updated May.12.2020)
B7. Important Parts of the Lesson Sheet (LS) 📌(updated May.12.2020)
You must fill in the basic information below;Inside the LS, you must write your Tutor's Profile Number-Nickname (ex. 0002-Nancy) as your complete Profile Identity.✱The student needs this information for the NOTE2185: 今後のステップの概略(STEP3 NEW PROCEDURE OUTLINE) (in the student's manual)
NOTE: As for the update this 2020/05/10, kindly ignore the cells with YES/NO and OK/NO.
NOTE: As for the update this 2020/05/10, kindly ignore the cells with YES/NO and OK/NO.
NOTES: 1. For the 1st Month Contract, STARTING DATE is NOT the trial lesson date BUT the First Continued Lesson Date.2. The Scheduled End Date of Contract is NOT the end date of the month BUT the last date of the lesson.✱Make sure that the contract has completed the 4-week lesson cycle.
B8. How to decide the Scheduled End Date of a contract? 📌(updated May.12.2020)
B8. How to decide the Scheduled End Date of a contract? 📌(updated May.12.2020)
SCHEDULED END DATE must be the last date of the 4-week lessons.
Let’s have two examples of different contracts. ✱Set your mind that in every 7 days, there must be a number of scheduled lessons to be completed for the 4-week lesson cycle.
Contract sample 120121130(Fri) is the Starting Date of the contract. This contract is scheduled for one lesson a week.This contract has 4 lessons; Nov.30 (Fri)Dec.7 (Fri) Dec.14 (Fri) Dec.21 (Fri) this is the SCHEDULED END DATE of this contract.
Let’s have two examples of different contracts. ✱Set your mind that in every 7 days, there must be a number of scheduled lessons to be completed for the 4-week lesson cycle.
Contract sample 120121130(Fri) is the Starting Date of the contract. This contract is scheduled for one lesson a week.This contract has 4 lessons; Nov.30 (Fri)Dec.7 (Fri) Dec.14 (Fri) Dec.21 (Fri) this is the SCHEDULED END DATE of this contract.
Contract sample 220121122(Thu) is the Starting Date of the contract. It has 3 lessons per week, every Sunday, Tuesday and Thursday. This one-month contract is scheduled for 12 lessons.Nov.22 (Thu) Nov.25 (Sun), Nov.27 (Tue), Nov.29 (Thu)Dec.2 (Sun), Dec.4 (Tue), Dec.6 (Thu)Dec.9 (Sun), Dec.11 (Tue), Dec.13 (Thu)Dec.16 (Sun), Dec.18 (Tue)
The SCHEDULED END DATE of the contract is on Dec.18 (Tue).
The SCHEDULED END DATE of the contract is on Dec.18 (Tue).
NOTES/REMINDERS:✱You must send the Step3-Request Mail AFTER the 4-week contract or on the last date of the contract or it may depend also on your agreement with the student.✱Once you have received the paid LS from the Step3-form submitted data, then, you must make a new Lesson Sheet for the new contract (If the student wishes to continue of course).
Contract sample 320200203(Mon) is the Starting Date of the contract. It has 3 lessons per week, every Monday, Wednesday and Thursday. This one-month contract is scheduled for 12 lessons as shown on the calendar.
The SCHEDULED END DATE of the contract is on Feb.27 (Thu).
Contract sample 320200203(Mon) is the Starting Date of the contract. It has 3 lessons per week, every Monday, Wednesday and Thursday. This one-month contract is scheduled for 12 lessons as shown on the calendar.
The SCHEDULED END DATE of the contract is on Feb.27 (Thu).
NOTES/REMINDERS:✱You must send the Step3-Request Mail AFTER the 4-week contract or on the last date of the contract or it may depend also on your agreement with the student.✱Once you have received the paid LS from the Step3-form submitted data, then, you must make a new Lesson Sheet for the new contract (If the student wishes to continue of course).
B9. Edit the Lesson Sheet FILE NAME
B9. Edit the Lesson Sheet FILE NAME
You (tutor) must edit the LS File Name properly, even if the student has made some changes on it.
CAUTION!(update 2017/11/27)You and students must NOT use any symbols or characters such as " & % / + # ^ @ ~ etc." in your Lesson Sheet FILE NAME.
Our Step3-Form provider (JotForm) do allow/upload excel file with symbols in the file name without errors when students attach LS.
But then, when teachers try to download it, JotForm says "file not found" or there'll be an error.
So please, kindly EDIT your the LS File name correctly before you send it to your students.
Also, please kindly remind your students NOT to edit the Lesson Sheet File Name to avoid corrupted file attached in the Step3-Form.
The LS Original File Name is shown below, YEN is the teacher's given Lesson Priceyyyymmdd.StudentNickname.0000-TutorNickname.T10.195YEN
Example of edited LS file name:20160911.Sammy.0200-Nancy.T10.195YEN
NOTES: ✱Do NOT write the names in all upper-case letters neither in all lower-case letters, please.
Tutor should edit the 3 important parts below:✱ yyyymmdd = Starting Date of the Contract✱ Studentname = Student’s FIRST NAME ONLY✱ 0000-TutorNickname = Tutor’s Profile Number-Nickname ONLY|
CAUTION!(update 2017/11/27)You and students must NOT use any symbols or characters such as " & % / + # ^ @ ~ etc." in your Lesson Sheet FILE NAME.
Our Step3-Form provider (JotForm) do allow/upload excel file with symbols in the file name without errors when students attach LS.
But then, when teachers try to download it, JotForm says "file not found" or there'll be an error.
So please, kindly EDIT your the LS File name correctly before you send it to your students.
Also, please kindly remind your students NOT to edit the Lesson Sheet File Name to avoid corrupted file attached in the Step3-Form.
The LS Original File Name is shown below, YEN is the teacher's given Lesson Priceyyyymmdd.StudentNickname.0000-TutorNickname.T10.195YEN
Example of edited LS file name:20160911.Sammy.0200-Nancy.T10.195YEN
NOTES: ✱Do NOT write the names in all upper-case letters neither in all lower-case letters, please.
Tutor should edit the 3 important parts below:✱ yyyymmdd = Starting Date of the Contract✱ Studentname = Student’s FIRST NAME ONLY✱ 0000-TutorNickname = Tutor’s Profile Number-Nickname ONLY|
B10. Edit the Lesson Sheet Contents
B10. Edit the Lesson Sheet Contents
The parts of the LS that must be edited are below.Lesson Information = can be copied from the submitted Student's Trial Lesson Order FormStudent's Information = can be copied from the submitted Student's Trial Lesson Order FormDates of Contract Violation & Penalty Minutes = teachers must fill this in especially if they've committed violations. Read more info inside the LSLesson Date (yyyymmdd) = an exact date of a lessonLesson Minutes = this part is very important because it will be value for calculating the lesson fee of the student as well as your salary so, DON’T forget to fill in the minutes.
CAUTION: You must DELETE the Sample Minutes in the LS which are not taken for lessons.Comments/Remarks = you may put some comments/remarks for the student’s progress on the other worksheet, inside the LS
CAUTION: You must DELETE the Sample Minutes in the LS which are not taken for lessons.Comments/Remarks = you may put some comments/remarks for the student’s progress on the other worksheet, inside the LS
B11. Ask Student for a Mail Reply if "LS is OK or WRONG" 📌(updated May.31.2020)
B11. Ask Student for a Mail Reply if "LS is OK or WRONG" 📌(updated May.31.2020)
If you win a New Student, then send the Lesson Sheet AFTER the First Continued Lesson (not trial lesson).1. You must mail your student with the attached LS (with the correct/updated details) and kindly ask your student to reply your email after each lesson.✱The Mail SUBJECT must be "Please, email me if Lesson Sheet is OK or WRONG?（添付のレッスンシートを確認し、問題なければ、このメールに返信してください。その時、メールの題名もしくは本文に "LS is OK" を入れてください。レッスンシートを添付する必要はありません）"✱You and your student must not forget to email with CC: us always.2. Student will then reply with either of the Mail SUBJECT and/or BODY below:a.) LS is OK = if details are perfect...b.) LS is WRONG = if there is any mistake.✱If there's mistake, then student will inform the wrong details and tutor must correct it immediately and email again the corrected LS and wait for student's final reply about LS is OK.
NOTES:✱Trial Lesson is only 25 minutes and given to each new student.1. If you don't like to send the LS after each lesson, then, you must make an agreement with your student.2. One LS is good for 4-week contract or depends on your agreement with the student.3. EIGORU pays for each trial lesson 25-minute fee, if and only the tutor obtains or wins every new student.4. The tutor must DELETE the contents of the apple green cells (with the trial lesson 25 minutes) from the second contract to have with a certain student and onwards.
Asking Student for a Mail Reply if "LS is OK or WRONG" MAIL PRESET
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Please, email me if Lesson Sheet is OK or WRONG?（添付のレッスンシートを確認し、問題なければ、このメールに返信してください。その時、メールの題名もしくは本文に "LS is OK" を入れてください。レッスンシートを添付する必要はありません）
BODY OF THE MESSAGE :
++++++++++++++++My dear student,
(DELETE this message in red after reading. Japanese Translation is for Japanese Students only, so please delete this translation part for Non-Japanese students)レッスンシートを添付ファイルとして同報しています。レッスンを実施した日の実施分数を確認し、正しいか確認してください。問題があれば、私にメールもしくはエイゴル簡単メールフォームで間違い部分を使えてください。問題がなければ、すぐに、このメールに全員同報にて返信してください。その時、返信のメールの題名もしくは本文内に "LS is OK" とご記入ください。
（１）レッスンシートに間違いがない場合＝"LS is OK"と記入して返信 先生から来たメールに対し、題名もしくは本文内に "LS is OK" と記入して返信してください（先生とCC: eigoru.cc.noreply@gmail.comに送信してください＝全員同報返信）
（２）レッスンシートに間違いがある場合＝（"LS is WRONG"と記入して返信） 先生から来たメールに対し、題名もしくは本文内に "LS is WRONG"と記入し返信してください（先生とCC: eigoru.cc.noreply@gmail.comに送信してください＝全員同報返信）また、そのメールでの返信もしくはエイゴル簡単メールフォームなどを使用して、先生に修正すべき部分をお伝え下さい。 ※”エイゴル簡単メールフォーム”を使うと英作文しなくとも修正箇所を先生に伝えられます）
※返信先は、先生と(CC: eigoru.cc.noreply@gmail.com)であることを確認してください。 私からのこのメールの送信後48時間以内に、生徒様から問題の指摘がない場合は、私の送ったレッスンシートが正しかったものと理解させていただきます。注：レッスンシートへのOKサイン記入とレッスンシートの返送は不要となりました（2020/05/20より手順を簡略化いたしました）注）今回は、まだ、レッスン代金のお振込と振込連絡フォーム(STEP3-form)入力はしないでください。
＠＠＠先生用確認用＠＠＠
I attached our Lesson Sheet, please, confirm if the Lesson DATES and MINUTES we took are correct or not.Please, select your answer from the choices below:
(1) LS is OK.
(2) LS is WRONG.
If "(1) LS is OK", meaning no mistake, thank you.
If "(2) LS is WRONG", or you found mistakes, then please, email me the wrong date and minutes the soonest possible.
NOTE: Please, always include CC: eigoru.cc.noreply@gmail.com in every email we have.
🞹🞹🞹 If there's no reply from you about this email, then it is understood that our Lesson Sheet has no mistakes.
Thank you so much for your kind cooperation.
NOTE: After 2020/05/20, there's no need to sign OK and YES on the Lesson Sheet.CAUTION: This time, please, don't pay lesson fee yet and don't send Step3-form very early. I will ask you about the Step3-form after our 4-week contract.
Sincerely,Teacher Nickname++++++++++++++++
NOTES:✱Trial Lesson is only 25 minutes and given to each new student.1. If you don't like to send the LS after each lesson, then, you must make an agreement with your student.2. One LS is good for 4-week contract or depends on your agreement with the student.3. EIGORU pays for each trial lesson 25-minute fee, if and only the tutor obtains or wins every new student.4. The tutor must DELETE the contents of the apple green cells (with the trial lesson 25 minutes) from the second contract to have with a certain student and onwards.
Asking Student for a Mail Reply if "LS is OK or WRONG" MAIL PRESET
To: Student's emailCC: eigoru.cc.noreply@gmail.comMail SUBJECT: Please, email me if Lesson Sheet is OK or WRONG?（添付のレッスンシートを確認し、問題なければ、このメールに返信してください。その時、メールの題名もしくは本文に "LS is OK" を入れてください。レッスンシートを添付する必要はありません）
BODY OF THE MESSAGE :
++++++++++++++++My dear student,
(DELETE this message in red after reading. Japanese Translation is for Japanese Students only, so please delete this translation part for Non-Japanese students)レッスンシートを添付ファイルとして同報しています。レッスンを実施した日の実施分数を確認し、正しいか確認してください。問題があれば、私にメールもしくはエイゴル簡単メールフォームで間違い部分を使えてください。問題がなければ、すぐに、このメールに全員同報にて返信してください。その時、返信のメールの題名もしくは本文内に "LS is OK" とご記入ください。
（１）レッスンシートに間違いがない場合＝"LS is OK"と記入して返信 先生から来たメールに対し、題名もしくは本文内に "LS is OK" と記入して返信してください（先生とCC: eigoru.cc.noreply@gmail.comに送信してください＝全員同報返信）
（２）レッスンシートに間違いがある場合＝（"LS is WRONG"と記入して返信） 先生から来たメールに対し、題名もしくは本文内に "LS is WRONG"と記入し返信してください（先生とCC: eigoru.cc.noreply@gmail.comに送信してください＝全員同報返信）また、そのメールでの返信もしくはエイゴル簡単メールフォームなどを使用して、先生に修正すべき部分をお伝え下さい。 ※”エイゴル簡単メールフォーム”を使うと英作文しなくとも修正箇所を先生に伝えられます）
※返信先は、先生と(CC: eigoru.cc.noreply@gmail.com)であることを確認してください。 私からのこのメールの送信後48時間以内に、生徒様から問題の指摘がない場合は、私の送ったレッスンシートが正しかったものと理解させていただきます。注：レッスンシートへのOKサイン記入とレッスンシートの返送は不要となりました（2020/05/20より手順を簡略化いたしました）注）今回は、まだ、レッスン代金のお振込と振込連絡フォーム(STEP3-form)入力はしないでください。
＠＠＠先生用確認用＠＠＠
I attached our Lesson Sheet, please, confirm if the Lesson DATES and MINUTES we took are correct or not.Please, select your answer from the choices below:
(1) LS is OK.
(2) LS is WRONG.
If "(1) LS is OK", meaning no mistake, thank you.
If "(2) LS is WRONG", or you found mistakes, then please, email me the wrong date and minutes the soonest possible.
NOTE: Please, always include CC: eigoru.cc.noreply@gmail.com in every email we have.
🞹🞹🞹 If there's no reply from you about this email, then it is understood that our Lesson Sheet has no mistakes.
Thank you so much for your kind cooperation.
NOTE: After 2020/05/20, there's no need to sign OK and YES on the Lesson Sheet.CAUTION: This time, please, don't pay lesson fee yet and don't send Step3-form very early. I will ask you about the Step3-form after our 4-week contract.
Sincerely,Teacher Nickname++++++++++++++++
B12. At the End Date of the Lesson Contract 📌(updated May.10.2020)
B12. At the End Date of the Lesson Contract 📌(updated May.10.2020)
You must finish the contract with 4 weeks cycle of the lessons. However, there are times that your student will have a long vacation, and it may take more than 2 weeks or so. Therefore, you may end the contract without fulfilling the 4-week cycle. You may ask students if they want to cut the contract early and start a new contract after their vacation.
NOTE: Some students may decide to totally stop the contract with you. By then, you can simply re-open the schedule to other students.
NOTE: Some students may decide to totally stop the contract with you. By then, you can simply re-open the schedule to other students.
B13. Persistent Asking of 'LS is OK' on the First Week of a New Contract 📌(updated June.4.2020)
B13. Persistent Asking of 'LS is OK' on the First Week of a New Contract 📌(updated June.4.2020)
Basically, you must send the LS to your student every after each class. But from now on, “every after each class, within the first week of a new contract,” you must send the LS to ask for student's LS is OK or WRONG, before taking the next class. This is strongly done especially if the student has not yet sent the Step3-Form of the previous contract.
CAUTION! If the tutor couldn't get the LS is OK email every after each class, then the tutor must stop teaching this student and must wait for the student’s email-reply of "LS is OK".
Tutors must be very strict with these rules because of the valid reasons below:
Reason 1:Unfortunately, there are some students who are unreliable, so EIGORU School must eliminate this kind of students as early as we can. These students often don't send the Step3-form, and the worst is that they didn't pay for so many months even EIGORU office had already pressured them to pay. That’s why EIGORU School couldn't get any profit for a long time now, and EIGORU pays the salary of the tutors instead of their students, which is not the nature of this business. Consequently, only the tutor can find these unreliable students, and the tutor must report them to EIGORU office as soon as possible. So EIGORU really needs tutor's cooperation to get rid of these bad students.
Reason 2:This “first-week contract LS is OK email-reply” will be the evidence that the student agrees to have a new contract with the tutor and the student has paid or will pay the previous contract. If there is no evidence, then the tutor will definitely not have the payment for that certain student.
So, if the tutor could not get the student's email-reply of LS is OK after each lesson on the first week of a new contract, then EIGORU will not be capable to help and not able to follow-up tutor’s problem with their students not sending Step3-form to us.
CAUTION! If the tutor couldn't get the LS is OK email every after each class, then the tutor must stop teaching this student and must wait for the student’s email-reply of "LS is OK".
Tutors must be very strict with these rules because of the valid reasons below:
Reason 1:Unfortunately, there are some students who are unreliable, so EIGORU School must eliminate this kind of students as early as we can. These students often don't send the Step3-form, and the worst is that they didn't pay for so many months even EIGORU office had already pressured them to pay. That’s why EIGORU School couldn't get any profit for a long time now, and EIGORU pays the salary of the tutors instead of their students, which is not the nature of this business. Consequently, only the tutor can find these unreliable students, and the tutor must report them to EIGORU office as soon as possible. So EIGORU really needs tutor's cooperation to get rid of these bad students.
Reason 2:This “first-week contract LS is OK email-reply” will be the evidence that the student agrees to have a new contract with the tutor and the student has paid or will pay the previous contract. If there is no evidence, then the tutor will definitely not have the payment for that certain student.
So, if the tutor could not get the student's email-reply of LS is OK after each lesson on the first week of a new contract, then EIGORU will not be capable to help and not able to follow-up tutor’s problem with their students not sending Step3-form to us.
B14. After the First Contract and a New LS for the Second Contract
B14. After the First Contract and a New LS for the Second Contract
Your student is satisfied or happy with your teaching if he continues your lesson for the 2nd contract and onwards. By then, you must make another/new/edit LS with updated information as for the second contract. You must edit the LS as usual. However, for having 2nd LS and so on, the Trial Lesson minutes’ box/cell must be deleted and leave it blank and update the rest of the cells.
B16. Step3 Procedures 📌(updated May.10.2020)
B16. Step3 Procedures 📌(updated May.10.2020)
1. STEP1-STEP2 procedures are conducted as usual.✱You must send an email with CC: us and attach the LS with correct/updated details after each lesson or depending on your agreement with the student on when and how often to send the LS.✱The student will check the LS’ lesson dates and minutes, then send it back to the tutor with CC: us.
2. Email your student with the mail SUBJECT of “新エイゴルご請求(Step3-Request) (お支払い後に、振込連絡フォーム(Step3-form)に必要事項をご記入ください)”. ***This is MANDATORY.✱Tutor must attach LS in this mail.✱This mail will request the student to double check all the lesson dates and minutes, as well as asking student to pay for the finished contract.
3. The student will send LS to the tutor through this Step3-form.a. Student must send payment within 7 days from the date Step3-Request Mail received. b. Student checks/confirms all LS contents.c. Student fills-out the necessary information on the Step3- form (including the payment information).d. Student will attach the completed/paid LS on the Step3-form.
After student sent payment, then student must fill-out/submit the Step3-form and attach the paid LS on it to complete the process.e. The Step3-form with the attached LS is sent not only to the tutor but also to EIGORU office automatically.f. The Step3-form submitted data via email has the Mail SUBJECT “FW: FWFT:振込連絡フォーム(STEP3-form)”.*It is automatically sent by the mail form system after the student has finished completing it.★The video below is only for informing tutors How the Student Does the Step3 Procedures★
4. You must download and check the paid LS attachment from the Step3-form and include it on your Invoice Set.
5. The money received will be checked by EIGORU within 14 days from when the student has finished the Step3-Form.
NOTE: Tutor doesn’t need to check or ask students if they are paid already or not. Tutor can only ask if the Step3-form is submitted already. It is EIGORU management’s responsibility to check if students are paid or not to our Japanese bank.✱If we find that the student has outstanding balance, we will inform it both to the student and the tutor.
*Step3 Procedures Flowchat.xslx (English version)
2. Email your student with the mail SUBJECT of “新エイゴルご請求(Step3-Request) (お支払い後に、振込連絡フォーム(Step3-form)に必要事項をご記入ください)”. ***This is MANDATORY.✱Tutor must attach LS in this mail.✱This mail will request the student to double check all the lesson dates and minutes, as well as asking student to pay for the finished contract.
3. The student will send LS to the tutor through this Step3-form.a. Student must send payment within 7 days from the date Step3-Request Mail received. b. Student checks/confirms all LS contents.c. Student fills-out the necessary information on the Step3- form (including the payment information).d. Student will attach the completed/paid LS on the Step3-form.
After student sent payment, then student must fill-out/submit the Step3-form and attach the paid LS on it to complete the process.e. The Step3-form with the attached LS is sent not only to the tutor but also to EIGORU office automatically.f. The Step3-form submitted data via email has the Mail SUBJECT “FW: FWFT:振込連絡フォーム(STEP3-form)”.*It is automatically sent by the mail form system after the student has finished completing it.★The video below is only for informing tutors How the Student Does the Step3 Procedures★
4. You must download and check the paid LS attachment from the Step3-form and include it on your Invoice Set.
5. The money received will be checked by EIGORU within 14 days from when the student has finished the Step3-Form.
NOTE: Tutor doesn’t need to check or ask students if they are paid already or not. Tutor can only ask if the Step3-form is submitted already. It is EIGORU management’s responsibility to check if students are paid or not to our Japanese bank.✱If we find that the student has outstanding balance, we will inform it both to the student and the tutor.
*Step3 Procedures Flowchat.xslx (English version)
B17. Step3 System Important Points for the Tutor and the Student 📌(updated May.10.2020)
B17. Step3 System Important Points for the Tutor and the Student 📌(updated May.10.2020)
A. Mandatory Procedures for the Tutors1. After the last lesson of the contract, the tutor must make a mail with the subject of “新エイゴルご請求(Step3-Request) (お支払い後に、振込連絡フォーム(Step3-form)に必要事項をご記入ください)”.a. The Step3-Request Mail must have the attachment of the corrected/updated LS.b. The LS must have the correct file name, correct dates, correct lesson minutes and so on; meaning, it must be a "Perfect Lesson Sheet.” It is MANDATORY.c. The LS must be perfectly edited by the tutor before sending it to the student.
2. The body message of Step3-Request Mail MUST be copied from "Step3-Request Mail Preset".✱Step3-Request Mail Preset has the Japanese message to ask the student’s payment and fill-out the Step3-form from the given URL.✱This Step3-form is filled-out by the student ONLY and NOT for the tutor.
3. The tutor will receive the Step3-form submitted data via email has the Mail SUBJECT “FW: FWFT:振込連絡フォーム(STEP3-form)” after the student has submitted it with the important information and attachment of the LS (must be received on/after 7 days from the date when the tutor sent the Step3-Request Mail).a. The tutor must NOT receive LS through typical email.b. FW: FWFT:振込連絡フォーム(STEP3-form) submitted data via email includes the request about lesson continuation.
4. After the tutor has received the FW: FWFT:振込連絡フォーム(STEP3-form) mail, then the tutor must then check the LS if it is the one you sent.✱If the LS is correct and in proper order, the tutor can include it in his/her Invoice Set.✱If the LS contains errors and/or is incomplete, the tutor must inform the student to resubmit the Step3-form until the tutor receives an error-free LS.
5. Tutors MUST NOT request payment from their students via email. ✱This is implemented for both Standard and Special Tutors.✱Tutor must use the Step3-Request Mail after completing the 4-week lesson contract.
B. Mandatory Procedures for the Students1. The student must receive the Step3-Request Mail from his tutor after the “last date” of the lesson contract.a. Step3-Request Mail from the tutor must contain the LS attachment.b. The LS must be edited perfectly by the tutor.c. Step3-Request Mail must have the updated/correct preset message with the STEP3-form information.
2. FW: FWFT:振込連絡フォーム(STEP3-form) must be read thoroughly and completed with the required information by the student.a. The student must pay within 7 days BEFORE sending the STEP3-FORM to his tutors.
b. The student must enter the necessary information such as the lesson continuation and the payment date (paid).c. This Step3-form cannot be sent without the LS attachment by the student. d. There is no limit for re-sending this form with the LS attachment and added information, which is to be corrected by the student.e. This Step3-form with attached LS is sent to the tutor and to EIGORU office automatically by the system.
3. The student must follow the procedures and send the STEP3-FORM within 7 days from the date received of the Step3-Request mail from his tutor.a. First and foremost, the student must fill-out and submit the FW: FWFT:振込連絡フォーム(STEP3-form) b. Student must complete the payment within the given 7 days.
4. The payment date that the student indicated in the Step3-form must be accurate and will be reviewed by EIGORU staff within 14 days.
2. The body message of Step3-Request Mail MUST be copied from "Step3-Request Mail Preset".✱Step3-Request Mail Preset has the Japanese message to ask the student’s payment and fill-out the Step3-form from the given URL.✱This Step3-form is filled-out by the student ONLY and NOT for the tutor.
3. The tutor will receive the Step3-form submitted data via email has the Mail SUBJECT “FW: FWFT:振込連絡フォーム(STEP3-form)” after the student has submitted it with the important information and attachment of the LS (must be received on/after 7 days from the date when the tutor sent the Step3-Request Mail).a. The tutor must NOT receive LS through typical email.b. FW: FWFT:振込連絡フォーム(STEP3-form) submitted data via email includes the request about lesson continuation.
4. After the tutor has received the FW: FWFT:振込連絡フォーム(STEP3-form) mail, then the tutor must then check the LS if it is the one you sent.✱If the LS is correct and in proper order, the tutor can include it in his/her Invoice Set.✱If the LS contains errors and/or is incomplete, the tutor must inform the student to resubmit the Step3-form until the tutor receives an error-free LS.
5. Tutors MUST NOT request payment from their students via email. ✱This is implemented for both Standard and Special Tutors.✱Tutor must use the Step3-Request Mail after completing the 4-week lesson contract.
B. Mandatory Procedures for the Students1. The student must receive the Step3-Request Mail from his tutor after the “last date” of the lesson contract.a. Step3-Request Mail from the tutor must contain the LS attachment.b. The LS must be edited perfectly by the tutor.c. Step3-Request Mail must have the updated/correct preset message with the STEP3-form information.
2. FW: FWFT:振込連絡フォーム(STEP3-form) must be read thoroughly and completed with the required information by the student.a. The student must pay within 7 days BEFORE sending the STEP3-FORM to his tutors.
b. The student must enter the necessary information such as the lesson continuation and the payment date (paid).c. This Step3-form cannot be sent without the LS attachment by the student. d. There is no limit for re-sending this form with the LS attachment and added information, which is to be corrected by the student.e. This Step3-form with attached LS is sent to the tutor and to EIGORU office automatically by the system.
3. The student must follow the procedures and send the STEP3-FORM within 7 days from the date received of the Step3-Request mail from his tutor.a. First and foremost, the student must fill-out and submit the FW: FWFT:振込連絡フォーム(STEP3-form) b. Student must complete the payment within the given 7 days.
4. The payment date that the student indicated in the Step3-form must be accurate and will be reviewed by EIGORU staff within 14 days.
B21. Step3-Request MAIL PRESET 📌(updated June.01.2020)
B21. Step3-Request MAIL PRESET 📌(updated June.01.2020)
You always ought to send emails to students with CC: eigoru.cc.noreply@gmail.comSend this mail preset after the lesson contract (to ask the student to pay for the total lesson contract fee within 7 days and submit the Step3-form).
NOTE: Select the mail preset you need, copy & edit properly.
Step3-Request MAIL PRESETS
Step3-Request Mail Preset for JAPANESE Students
Step3-Request Mail Preset for FOREIGN Students
NOTE: Select the mail preset you need, copy & edit properly.
Step3-Request MAIL PRESETS
Step3-Request Mail Preset for JAPANESE Students
Step3-Request Mail Preset for FOREIGN Students
B22. Sample Email of FW: FWFT:振込連絡フォーム(STEP3-form)
B22. Sample Email of FW: FWFT:振込連絡フォーム(STEP3-form)
Below is a SAMPLE received Step3-form (submitted data by the student).
Download the attached Lesson Sheet by clicking the File Name in blue underlined link (shown in photo above).You should check the "Tutor Name". If it's not your name, then please, report it right away to Manager Nancy.You should also check "Continuance" to see if the student still wants to continue your lesson or stop.
✱When you make INVOICE to request your salary to EIGORU, you MUST use the attached Lesson Sheet on this STEP3-form.✱You must never use any lesson sheet from your students sent via normal email only.✱When your student finds some mistakes on this STEP3-form, he will edit it again and resend. Please use the latest one.
✱When you make INVOICE to request your salary to EIGORU, you MUST use the attached Lesson Sheet on this STEP3-form.✱You must never use any lesson sheet from your students sent via normal email only.✱When your student finds some mistakes on this STEP3-form, he will edit it again and resend. Please use the latest one.
B24. Two Kinds Step3-Reminder Mails for Students who are Late in Sending the Step3-Form 📌(updated June.01.2020)
B24. Two Kinds Step3-Reminder Mails for Students who are Late in Sending the Step3-Form 📌(updated June.01.2020)
We have 2 kinds of Step3-REMINDER Mails.1. Step3-Reminder Mail Type 12. Step3-Reminder Mail Type 2NOTE: You must send the applicable reminder mail to the students who are late in sending the Step3-Form.
Step3 REMINDER Mail Type 1 MAIL PRESET You must use this Reminder Mail Type 1 IF and ONLY you didn't receive the student's Step3-Form after 2-7 days of waiting, from the date you sent Step3-Request Mail. This time, you must CC: eigoru.office@gmail.com.
Politely remind the student to send the Step3-Form as soon as possible within 2-7 days from the date you sent the first Step3-Request mail. And you must wisely follow the instructions (as REMINDER Mail Type 1) written below:1. You must FORWARD to the student the FIRST SENT Step3-Request Mail from your Sent Mail Box.2. You must include and never forget CC: eigoru.office@gmail.com.3. You must COPY the new Japanese message below as the new mail SUBJECT and new added message.
✱Obviously, forwarded email includes the “Date of sent mail and attached LS” and would serve as the evidence of your first sent Step3-Request Mail. Furthermore, the necessary messages in the first sent Step3-Request Mail could help the student to pay and send the Step3-Form with attaching the correct LS.
★Added Japanese Message for Step3 REMINDER Mail Type 1★✱Below Japanese message in BLUE color is the Mail SUBJECT and the body message to ADD in your forwarded Step3-Request mail:✱Mail SUBJECT and the body message to ADDお支払いとSTEP3-FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴル
✱Below is ONLY a Sample Forwarded Mail that contains the “Date of sent mail and attached LS” and includes the Added Japanese message (in blue font color). Tutor must follow the sample format below:
To: Student's emailCC: eigoru.office@gmail.comMail SUBJECT: お支払いとSTEP3 FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴル
SAMPLE BODY OF THE MESSAGE :+++++++++++++
---------- Forwarded message ----------From: SampleTutor Email <sampletutoremail@gmail.com>Date: 2014-03-20 12:36 GMT+08:00Subject: エイゴルご請求(STEP3-request) (お支払い後に、振込連絡フォーム(STEP3-form)に必要事項をご記入ください)To: StudentEmail@gmail.comCc: eigoru.cc.noreply@gmail.com
お支払いとSTEP3-FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴルHello Sammy san!
I'm sending you our Lesson Sheet for the second time.Please, check it carefully.If there's mistake, please, tell me and I will correct it for you.Please, read the EIGORU message below. Thank you so much!!!
いつもエイゴルをご利用いただきありがとうございます。
このメールを受信したらできるだけ早く（３日以内に）、以下のページの手順に従い「レッスン料金のお振込み」と「振込連絡フォーム(STEP3-form)」入力を行ってください。
エイゴルご請求(Step3-Request) を受け取った後の手順＜－こちらをクリックしてくださいhttp://eigoru.com/tutors-manual/step3-request-information/
Best regards,Tutor Nickname
+++++++++++++++++++++++++++++
✱Translated Japanese message to English for Teacher’s information.
Mail SUBJECT and message to ADD in your forwarded Step3-Request mail:Payment and Sending of STEP3-FORM limitation are within 7 days only. So please don't delay. If 7 days are over, EIGORU will command tutor to stop the continued lesson with you. Thank you for your understanding and cooperation.EIGORU
+++++++++++++++++++++++++++++
Step3 REMINDER Mail Type 2 MAIL PRESET If you still didn’t receive the student’s Step3-Form for over 8 days, from the date you sent Step3-Request Mail then you must use this Reminder Mail Type 2. EIGORU will demand more to the student. You must CC: eigoru.office@gmail.com.
You must wisely follow the instructions (as REMINDER Mail Type 2) written below:1. You must FORWARD to the student the first sent Step3-Request Mail from your Sent Mail Box.2. You must CC: eigoru.office@gmail.com.*and must include the student’s COMPLETE NAME and Email Address in the body of the message.3. You must COPY the new Japanese messages below.
✱Once again, forwarded email includes the “Date of sent mail and attached LS” and would serve as the evidence of her first sent Step3-Request Mail. Furthermore, the necessary messages in the first sent Step3-Request Mail could help the student to pay and send the Step3-Form with attaching the correct LS. ✱In case the student didn't reply immediately to your "second reminder mail”, EIGORU will then forward your second reminder mail and include additional demanding message to student.
★Added Japanese Message for Step3 REMINDER Mail Type 2★✱Mail SUBJECTエイゴル督促担当です。ご入金 と STEP3-FORM を大至急おこなってください。7日の期限が過ぎています。これ以降の督促では督促手数料がこれに加算されていきますことをご了承ください。処理いただくまで、レッスンを一時停止させていただきます。
★Additional body of the message in your forwarded Step3-Request mail★このメールが行き違いになっていましたら深くお詫び申し上げます。
エイゴルです。ご入金とSTEP3-form を大至急おこなってください。規約では最大7日以内となっております。すでにその7日の期限が過ぎております。先生は他の生徒様の分の請求もこのことによりストップされているようです。大至急お支払いとSTEP3-formの入力をお願いいたします。
なお、規約にありますように。これ以降の督促では督促毎に一回の督促につき３００円づつの人件費を加算させていただきますことをご了承ください。
ご注意）STEP3-FORM 送付後は、必ず、このメールに返信し、STEP3-FORM を送付した旨をエイゴル督促担当 eigoru.office@gmail.com までお知らせください。貴殿の債権はこのメール以降、エイゴル督促担当のコントロールに入るため、このメールへの返信がなければ督促処理は継続されますのでご注意ください。
なにとぞ、ご理解とご協力をよろしくお願いいたします。
エイゴル
Below is ONLY a Sample Forwarded Mail that contains the “Date of sent mail and attached LS” and includes the Added Japanese message (in FUCHSIA font color).✱You must follow the sample format below.
To: Student's emailCC: eigoru.office@gmail.comMail SUBJECT: エイゴル督促担当です。ご入金 と STEP3-FORM を大至急おこなってください。7日の期限が過ぎています。これ以降の督促では督促手数料がこれに加算されていきますことをご了承ください。処理いただくまで、レッスンを一時停止させていただきます。
SAMPLE BODY OF THE MESSAGE :+++++++++++++
---------- Forwarded message ----------From: SampleTutor Email <sampletutoremail@gmail.com>Date: 2014-03-20 12:36 GMT+08:00Subject: エイゴルご請求(STEP3-request) (お支払い後に、振込連絡フォーム(STEP3-form)に必要事項をご記入ください)To: StudentEmail@gmail.comCc: eigoru.cc.noreply@gmail.com
Student Full Name: Sammy FujiStudent Email: SampleStudentEmail@gmail.comこのメールが行き違いになっていましたら深くお詫び申し上げます。Version 2015/01/07
エイゴルです。ご入金とSTEP3-form を大至急おこなってください。規約では最大7日以内となっております。すでにその7日の期限が過ぎております。先生は他の生徒様の分の請求もこのことによりストップされているようです。大至急お支払いとSTEP3-formの入力をお願いいたします。
なお、規約にありますように。これ以降の督促では督促毎に一回の督促につき３００円づつの人件費を加算させていただきますことをご了承ください。
ご注意）STEP3-FORM 送付後は、必ず、このメールに返信し、STEP3-FORM を送付した旨をエイゴル督促担当 eigoru.office@gmail.com までお知らせください。貴殿の債権はこのメール以降、エイゴル督促担当のコントロールに入るため、このメールへの返信がなければ督促処理は継続されますのでご注意ください。
なにとぞ、ご理解とご協力をよろしくお願いいたします。
このメールを受信したら大至急、以下のページの手順に従い「レッスン料金のお振込み」と「振込連絡フォーム(STEP3-form)」入力を行ってください。
エイゴルご請求(Step3-Request) を受け取った後の手順＜－こちらをクリックしてくださいhttp://eigoru.com/tutors-manual/step3-request-information/
Hello Sammy san!
I'm sending you our Lesson Sheet for the third time already.Please, check it carefully.If there's mistake, please, tell me and I will correct it for you.I really hope for your full cooperation, please help me.
Please, read the EIGORU message below~ Thank you so much!!!
Best regards,Tutor Nickname
+++++++++++++++++++++++++++++
✱Translated Japanese message to English for Teacher’s information.
✱Mail SUBJECT:
EIGORU- Please pay and send Step3-Form quickly. 7 days limitation has ended already. This time, EIGORU will charge you for each Demand Email you will receive. And tutor will stop your lesson immediately even before you finish the procedures. ✱Additional body message in your forwarded Step3-Request mail:
Please pay and send Step3-Form quickly. 7 days limitation has ended already. It’s over by this time. This tutor couldn't send the invoice and couldn't get her salary to EIGORU because of your very late sending of the entry form with the lesson sheet. So please, pay and send STEP3-FORM hastily.
EIGORU Student’s Manual states “if you don’t pay and send STEP3-FORM soon, EIGORU will add demand task fee of 300 YEN per demand mail you will receive.” Likewise, tutor will stop your lesson immediately even before you finish the procedures of paying and sending STEP3-FORM.
WARNING!Your credit collection agent is under EIGORU demand dep. eigoru.office@gmail.com , so you MUST reply to THIS EMAIL with your message that you already sent STEP3-FORM to your tutor. If you didn't reply to this email, EIGORU demand dept. will continue to demand on you.
Thank you for your understanding and cooperation.+++++++++++++++++++++++++++++
Step3 REMINDER Mail Type 1 MAIL PRESET You must use this Reminder Mail Type 1 IF and ONLY you didn't receive the student's Step3-Form after 2-7 days of waiting, from the date you sent Step3-Request Mail. This time, you must CC: eigoru.office@gmail.com.
Politely remind the student to send the Step3-Form as soon as possible within 2-7 days from the date you sent the first Step3-Request mail. And you must wisely follow the instructions (as REMINDER Mail Type 1) written below:1. You must FORWARD to the student the FIRST SENT Step3-Request Mail from your Sent Mail Box.2. You must include and never forget CC: eigoru.office@gmail.com.3. You must COPY the new Japanese message below as the new mail SUBJECT and new added message.
✱Obviously, forwarded email includes the “Date of sent mail and attached LS” and would serve as the evidence of your first sent Step3-Request Mail. Furthermore, the necessary messages in the first sent Step3-Request Mail could help the student to pay and send the Step3-Form with attaching the correct LS.
★Added Japanese Message for Step3 REMINDER Mail Type 1★✱Below Japanese message in BLUE color is the Mail SUBJECT and the body message to ADD in your forwarded Step3-Request mail:✱Mail SUBJECT and the body message to ADDお支払いとSTEP3-FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴル
✱Below is ONLY a Sample Forwarded Mail that contains the “Date of sent mail and attached LS” and includes the Added Japanese message (in blue font color). Tutor must follow the sample format below:
To: Student's emailCC: eigoru.office@gmail.comMail SUBJECT: お支払いとSTEP3 FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴル
SAMPLE BODY OF THE MESSAGE :+++++++++++++
---------- Forwarded message ----------From: SampleTutor Email <sampletutoremail@gmail.com>Date: 2014-03-20 12:36 GMT+08:00Subject: エイゴルご請求(STEP3-request) (お支払い後に、振込連絡フォーム(STEP3-form)に必要事項をご記入ください)To: StudentEmail@gmail.comCc: eigoru.cc.noreply@gmail.com
お支払いとSTEP3-FORM の送付は７日以内となっております。遅れないようによろしくお願いします。７日を過ぎるとエイゴル事務局はレッスンを一時停止する命令を出すことになっております。ご理解とご協力をよろしくお願いいたします。エイゴルHello Sammy san!
I'm sending you our Lesson Sheet for the second time.Please, check it carefully.If there's mistake, please, tell me and I will correct it for you.Please, read the EIGORU message below. Thank you so much!!!
いつもエイゴルをご利用いただきありがとうございます。
このメールを受信したらできるだけ早く（３日以内に）、以下のページの手順に従い「レッスン料金のお振込み」と「振込連絡フォーム(STEP3-form)」入力を行ってください。
エイゴルご請求(Step3-Request) を受け取った後の手順＜－こちらをクリックしてくださいhttp://eigoru.com/tutors-manual/step3-request-information/
Best regards,Tutor Nickname
+++++++++++++++++++++++++++++
✱Translated Japanese message to English for Teacher’s information.
Mail SUBJECT and message to ADD in your forwarded Step3-Request mail:Payment and Sending of STEP3-FORM limitation are within 7 days only. So please don't delay. If 7 days are over, EIGORU will command tutor to stop the continued lesson with you. Thank you for your understanding and cooperation.EIGORU
+++++++++++++++++++++++++++++
Step3 REMINDER Mail Type 2 MAIL PRESET If you still didn’t receive the student’s Step3-Form for over 8 days, from the date you sent Step3-Request Mail then you must use this Reminder Mail Type 2. EIGORU will demand more to the student. You must CC: eigoru.office@gmail.com.
You must wisely follow the instructions (as REMINDER Mail Type 2) written below:1. You must FORWARD to the student the first sent Step3-Request Mail from your Sent Mail Box.2. You must CC: eigoru.office@gmail.com.*and must include the student’s COMPLETE NAME and Email Address in the body of the message.3. You must COPY the new Japanese messages below.
✱Once again, forwarded email includes the “Date of sent mail and attached LS” and would serve as the evidence of her first sent Step3-Request Mail. Furthermore, the necessary messages in the first sent Step3-Request Mail could help the student to pay and send the Step3-Form with attaching the correct LS. ✱In case the student didn't reply immediately to your "second reminder mail”, EIGORU will then forward your second reminder mail and include additional demanding message to student.
★Added Japanese Message for Step3 REMINDER Mail Type 2★✱Mail SUBJECTエイゴル督促担当です。ご入金 と STEP3-FORM を大至急おこなってください。7日の期限が過ぎています。これ以降の督促では督促手数料がこれに加算されていきますことをご了承ください。処理いただくまで、レッスンを一時停止させていただきます。
★Additional body of the message in your forwarded Step3-Request mail★このメールが行き違いになっていましたら深くお詫び申し上げます。
エイゴルです。ご入金とSTEP3-form を大至急おこなってください。規約では最大7日以内となっております。すでにその7日の期限が過ぎております。先生は他の生徒様の分の請求もこのことによりストップされているようです。大至急お支払いとSTEP3-formの入力をお願いいたします。
なお、規約にありますように。これ以降の督促では督促毎に一回の督促につき３００円づつの人件費を加算させていただきますことをご了承ください。
ご注意）STEP3-FORM 送付後は、必ず、このメールに返信し、STEP3-FORM を送付した旨をエイゴル督促担当 eigoru.office@gmail.com までお知らせください。貴殿の債権はこのメール以降、エイゴル督促担当のコントロールに入るため、このメールへの返信がなければ督促処理は継続されますのでご注意ください。
なにとぞ、ご理解とご協力をよろしくお願いいたします。
エイゴル
Below is ONLY a Sample Forwarded Mail that contains the “Date of sent mail and attached LS” and includes the Added Japanese message (in FUCHSIA font color).✱You must follow the sample format below.
To: Student's emailCC: eigoru.office@gmail.comMail SUBJECT: エイゴル督促担当です。ご入金 と STEP3-FORM を大至急おこなってください。7日の期限が過ぎています。これ以降の督促では督促手数料がこれに加算されていきますことをご了承ください。処理いただくまで、レッスンを一時停止させていただきます。
SAMPLE BODY OF THE MESSAGE :+++++++++++++
---------- Forwarded message ----------From: SampleTutor Email <sampletutoremail@gmail.com>Date: 2014-03-20 12:36 GMT+08:00Subject: エイゴルご請求(STEP3-request) (お支払い後に、振込連絡フォーム(STEP3-form)に必要事項をご記入ください)To: StudentEmail@gmail.comCc: eigoru.cc.noreply@gmail.com
Student Full Name: Sammy FujiStudent Email: SampleStudentEmail@gmail.comこのメールが行き違いになっていましたら深くお詫び申し上げます。Version 2015/01/07
エイゴルです。ご入金とSTEP3-form を大至急おこなってください。規約では最大7日以内となっております。すでにその7日の期限が過ぎております。先生は他の生徒様の分の請求もこのことによりストップされているようです。大至急お支払いとSTEP3-formの入力をお願いいたします。
なお、規約にありますように。これ以降の督促では督促毎に一回の督促につき３００円づつの人件費を加算させていただきますことをご了承ください。
ご注意）STEP3-FORM 送付後は、必ず、このメールに返信し、STEP3-FORM を送付した旨をエイゴル督促担当 eigoru.office@gmail.com までお知らせください。貴殿の債権はこのメール以降、エイゴル督促担当のコントロールに入るため、このメールへの返信がなければ督促処理は継続されますのでご注意ください。
なにとぞ、ご理解とご協力をよろしくお願いいたします。
このメールを受信したら大至急、以下のページの手順に従い「レッスン料金のお振込み」と「振込連絡フォーム(STEP3-form)」入力を行ってください。
エイゴルご請求(Step3-Request) を受け取った後の手順＜－こちらをクリックしてくださいhttp://eigoru.com/tutors-manual/step3-request-information/
Hello Sammy san!
I'm sending you our Lesson Sheet for the third time already.Please, check it carefully.If there's mistake, please, tell me and I will correct it for you.I really hope for your full cooperation, please help me.
Please, read the EIGORU message below~ Thank you so much!!!
Best regards,Tutor Nickname
+++++++++++++++++++++++++++++
✱Translated Japanese message to English for Teacher’s information.
✱Mail SUBJECT:
EIGORU- Please pay and send Step3-Form quickly. 7 days limitation has ended already. This time, EIGORU will charge you for each Demand Email you will receive. And tutor will stop your lesson immediately even before you finish the procedures. ✱Additional body message in your forwarded Step3-Request mail:
Please pay and send Step3-Form quickly. 7 days limitation has ended already. It’s over by this time. This tutor couldn't send the invoice and couldn't get her salary to EIGORU because of your very late sending of the entry form with the lesson sheet. So please, pay and send STEP3-FORM hastily.
EIGORU Student’s Manual states “if you don’t pay and send STEP3-FORM soon, EIGORU will add demand task fee of 300 YEN per demand mail you will receive.” Likewise, tutor will stop your lesson immediately even before you finish the procedures of paying and sending STEP3-FORM.
WARNING!Your credit collection agent is under EIGORU demand dep. eigoru.office@gmail.com , so you MUST reply to THIS EMAIL with your message that you already sent STEP3-FORM to your tutor. If you didn't reply to this email, EIGORU demand dept. will continue to demand on you.
Thank you for your understanding and cooperation.+++++++++++++++++++++++++++++
B25. PENALTY for Each Lesson Sheet (LS) with NO Step3-Form but insisted to include on the Invoice
B25. PENALTY for Each Lesson Sheet (LS) with NO Step3-Form but insisted to include on the Invoice
You must include the Lesson Sheet in your Invoice which is sent through the Step3-form ONLY. ✱You must never include LS which is sent via email only.✱We will NEVER tolerate LS with NO Step3-form.
We need the students' Step3-form as a PROOF of payment. We can check and match the BANK Names, Payment Amount and Payment Dates from their entry forms to our system. We don't have bank names in Kanji and Katakana by the way.
If your student forgot to send the LS through the Step3-form, then you must follow and do the Step3-REMINDER Mails. Furthermore, if your student doesn't know how to use the Step3-form and/or you couldn't receive the entry form after sending the Step3-REMINDER Mails and waiting for over 8 days, then please, ask our help. We will then email the student immediately.
WARNING!If you disobey our rules and you have poor understanding with our procedures, then we will remove your profile in our site. Moreover, if we found out that you insisted to include the LS in your invoice with NO Step3-form from the student, then you will be penalized with BIG deductions on your invoice; Perhaps, we will not send your salary, you will be dismissed immediately and you will no longer teach EIGORU students. We will email all your students to stop taking your lessons at once because of this strong reason.
We need the students' Step3-form as a PROOF of payment. We can check and match the BANK Names, Payment Amount and Payment Dates from their entry forms to our system. We don't have bank names in Kanji and Katakana by the way.
If your student forgot to send the LS through the Step3-form, then you must follow and do the Step3-REMINDER Mails. Furthermore, if your student doesn't know how to use the Step3-form and/or you couldn't receive the entry form after sending the Step3-REMINDER Mails and waiting for over 8 days, then please, ask our help. We will then email the student immediately.
WARNING!If you disobey our rules and you have poor understanding with our procedures, then we will remove your profile in our site. Moreover, if we found out that you insisted to include the LS in your invoice with NO Step3-form from the student, then you will be penalized with BIG deductions on your invoice; Perhaps, we will not send your salary, you will be dismissed immediately and you will no longer teach EIGORU students. We will email all your students to stop taking your lessons at once because of this strong reason.
B26. Gathering Paid Lesson Sheets attached from the Step3-form 📌(updated May.10.2020)
B26. Gathering Paid Lesson Sheets attached from the Step3-form 📌(updated May.10.2020)
You must gather all your paid LS attached from the Step3-form submitted by your students. CAUTION:✱You must DELETE the contents of the apple green cells (with the trial lesson 25 minutes), from the second contract you will have with a certain student and onwards.
B27. Making a Perfect INVOICE SET 📌(updated May.10.2020)
B27. Making a Perfect INVOICE SET 📌(updated May.10.2020)
INVOICE SET means a compilation of all paid LS and the invoice sheet.At first, put all the completed LS and the invoice sheet in one folder and rename the folder according to the present month, e.g. December Invoice Set. Then kindly follow the rest below.1. Open the blank invoice excel sheet and move it to the right part of your monitor, reduce the size in half.2. On the left part of your monitor, open the folder where all your completed LS is located.3. Click each LS file, right click on it, select Rename & Copy each with correct sequence and paste it to your Invoice Sheet.NOTES: ✱This is the sample LS FILE NAME FORMAT.You must edit the date and nicknames correctly.yyyymmdd.StudentNickname.0000-TutorNickname.T10.295YEN✱LS file name must be sequenced by dates.✱The quantity of the LS file names in your folder and in your Invoice Sheet must be the same.✱The purpose for this is to make the checking process smoother and faster, which will allow you to receive your salary the soonest possible.✱We do NOT accept invoice set with wrong sequence, so we will return it to you and you must correct it.4. After pasting all the LS file names, open each LS and find the BLUE cell which is the Total Lesson Minutes, memorize it and type it alongside the file name on your Invoice Sheet.5. And if you made it, you can then compose an email with the mail subject “INVOICE” and attach your INVOICE SET and send to eigoru.office@gmail.com.
NOTE: Please, don’t double check but triple check those as it helps to prevent error.
PHOTO GUIDE for creating Perfect Invoice Set.
SAMPLE INVOICE SET Carefully read all instructions on the photos below.
NOTE: Please, don’t double check but triple check those as it helps to prevent error.
PHOTO GUIDE for creating Perfect Invoice Set.
SAMPLE INVOICE SET Carefully read all instructions on the photos below.
B28. Send your Invoice Set Anytime But Only Once in 7th to 20th Monthly 📌(updated May.10.2020)
B28. Send your Invoice Set Anytime But Only Once in 7th to 20th Monthly 📌(updated May.10.2020)
Once again, Invoice Set is a compilation of completed LS and the invoice sheet.1. Send your Invoice Set only once from 7th to 20th of each month.Send To: eigoru.office@gmail.comMail SUBJECT: INVOICE
a. We will check your Invoice Set within 5 days from the date you sent it to us. b. If your Invoice Set has no errors, we will send your salary within 5 days from the date we finished checking your Invoice set.c. Usually, we check Invoice Sets and send salaries out within 1-3 days.
NOTE: If you weren't able to get the students’ Step3-form, then you have the option of including those on the next month cut-off.
IMPORTANT REMINDERS!!!a. Send only the Step3-Request Mail AFTER the 4-week lesson contract.b. You must include CC: eigoru.cc.noreply@gmail.com in all mails you send to your students.c. You must also check and remind your students to send us any mail using CC: eigoru.cc.noreply@gmail.comd. If you find that the student forgot to send the email with CC: eigoru.cc.noreply@gmail.com, you must remind him/her to resend the mail to you and add cc: us again.e. “CC” means Carbon Copy. So, we can have a copy/record of any message between the tutors and the students (Very Important!).
a. We will check your Invoice Set within 5 days from the date you sent it to us. b. If your Invoice Set has no errors, we will send your salary within 5 days from the date we finished checking your Invoice set.c. Usually, we check Invoice Sets and send salaries out within 1-3 days.
NOTE: If you weren't able to get the students’ Step3-form, then you have the option of including those on the next month cut-off.
IMPORTANT REMINDERS!!!a. Send only the Step3-Request Mail AFTER the 4-week lesson contract.b. You must include CC: eigoru.cc.noreply@gmail.com in all mails you send to your students.c. You must also check and remind your students to send us any mail using CC: eigoru.cc.noreply@gmail.comd. If you find that the student forgot to send the email with CC: eigoru.cc.noreply@gmail.com, you must remind him/her to resend the mail to you and add cc: us again.e. “CC” means Carbon Copy. So, we can have a copy/record of any message between the tutors and the students (Very Important!).
B29. Payment Term, PayPal and GCash 📌(updated May.10.2020)
B29. Payment Term, PayPal and GCash 📌(updated May.10.2020)
Payment is due within 5 days after receipt of the INVOICE OK mail.We will process your earnings as soon as possible except for the PayPal bank holidays.
We send salary through PayPal only.We recommend having a GCash account from Globe and link it to your PayPal account.✱Please, search on YouTube and/or Google PayPal and GCash for more details.✱There's NO charge for withdrawing PayPal money to GCash and it's instant!
✱If you use BPI, BDO, and other bank accounts, most of them might charge 200php per PayPal withdrawal which is not practical.✱We do NOT send salary from bank to bank because it's very expensive. It costs around 1,500php to 2,500php per transaction using Japan bank.✱PayMaya and EON of UnionBank of the Philippines are also recommended to link to PayPal as they don't charge withdrawals.
✱If you don't have a PayPal account yet, you can ask your close friend to share his/her PayPal account with you.✱But we highly recommend having your own PayPal account for your good.✱The tutor must bear the PayPal Fee of 4.4% + 15 PHP.✱This PayPal Fee is charged whenever the sender transfers money to your PayPal.
For example, your salary is 6,500 PHP.✱Multiply your salary to 0.044 and add 15 and the result is the PayPal Fee.
6,500x 0.044+ 15= 301 PHP is the PayPal Fee
6,500 salary- 301 PayPal Fee= 6,199 PHP is the money reflected to your PayPal.
We send salary through PayPal only.We recommend having a GCash account from Globe and link it to your PayPal account.✱Please, search on YouTube and/or Google PayPal and GCash for more details.✱There's NO charge for withdrawing PayPal money to GCash and it's instant!
✱If you use BPI, BDO, and other bank accounts, most of them might charge 200php per PayPal withdrawal which is not practical.✱We do NOT send salary from bank to bank because it's very expensive. It costs around 1,500php to 2,500php per transaction using Japan bank.✱PayMaya and EON of UnionBank of the Philippines are also recommended to link to PayPal as they don't charge withdrawals.
✱If you don't have a PayPal account yet, you can ask your close friend to share his/her PayPal account with you.✱But we highly recommend having your own PayPal account for your good.✱The tutor must bear the PayPal Fee of 4.4% + 15 PHP.✱This PayPal Fee is charged whenever the sender transfers money to your PayPal.
For example, your salary is 6,500 PHP.✱Multiply your salary to 0.044 and add 15 and the result is the PayPal Fee.
6,500x 0.044+ 15= 301 PHP is the PayPal Fee
6,500 salary- 301 PayPal Fee= 6,199 PHP is the money reflected to your PayPal.
B30. If the Student Hopes to Continue your Lesson (updated 2020/05/10)
B30. If the Student Hopes to Continue your Lesson (updated 2020/05/10)
1. If a student hopes to continue your lessons with his preferred schedule, you must make a new LS then.2. You must delete all the trial lesson information including the 25 minutes trial lesson.3. You must edit the LS's File Name and Lesson Dates correctly.NOTES:✱If you want to reuse the old lesson sheets, you must read the quick instructions below.✱You can still use the 1st LS for the 2nd contract and so on. But you must know how to change and edit the used LS and make it like a new one.✱Do NOT forget to delete the used and paid lesson minutes when you are editing it. This is to avoid complaints or unnecessary emails from the students to the tutors and/or EIGORU staff.
✱First and foremost, always make a new folder for the “successful group” of LS per month.
✱This is to separate the old LS from the previous month and the new LS for the next month.1. Make a folder for the previous month’s LS. Copy all the LS from this folder.2. Make another folder for the new month-contract and paste all the old LS here. Now the old LS can be edited and updated into new LS.
✱First and foremost, always make a new folder for the “successful group” of LS per month.
✱This is to separate the old LS from the previous month and the new LS for the next month.1. Make a folder for the previous month’s LS. Copy all the LS from this folder.2. Make another folder for the new month-contract and paste all the old LS here. Now the old LS can be edited and updated into new LS.
B31. The Latest Compact Lesson Sheet Version 20151031 📌(updated May.10.2020)
B31. The Latest Compact Lesson Sheet Version 20151031 📌(updated May.10.2020)
Below is the snapshot of EIGORU's latest LS.NOTE: As for the update this 2020/05/10, just ignore the cells with YES/NO and OK/NO.
As you can see, there are 2 sheets on this LS.1. Lesson(レッスン記録) = a record of the student's information and lesson dates, minutes, violation and penalty.2. Comment(コメント) = a record of lesson comments and /or lesson chat or history via Skype or Line.
It will be much easier and more convenient for teachers and students to use this compact LS. The changes are very easy to notice such as the moving of lesson dates, minutes, violation and penalty columns into one place, deleting unnecessary information and separating comment column on another worksheet.
You, as a teacher, must edit the following:✱The Lesson Sheet File Name must be updated per contract.✱Please follow the latest FILE NAME FORMAT below.yyyymmdd.StudentNickname.0000-TutorNickname.V01.000YEN✱The LS File Name must be edited on the top of the excel file (by renaming a file) and on the cell A2.
NOTE: As for the update this 2020/05/10, just ignore the cells with YES/NO and OK/NO.
1. Lesson Information = taking note of the days, minutes, time of the lesson.2. Student's Information = full name, email, Skype/LINE ID of the student must be copied from the "EIGORU Trial Lesson Order Form"3. Dates of Contract = Starting and Ending Dates of the Lesson contract (4-week cycle).4. Trial Lesson information = located on the APPLE GREEN CELLS. ✱Trial lesson is done for once only before having the 1st contract per new student. ✱There's only 25 minutes trial lesson given per student.✱These fields (apple green cells) must be deleted (clear contents) for the 2nd contracts onwards.5. Date must be written on the given format yyyymmdd, for example, 201511076. Lesson Minutes must be exact, either 25, 50, and above. It's better to start and end the lesson on the appointed time.7. Violation number (v1, v2, v3, v4) is charged when the teachers failed to perform their duties and must be selected by them also as most students don't know how to operate the excel file.8. Penalty Minutes are automatically shown once the teacher selected any violation number.
9. Comments or Lesson Chat History must be included for the student's reference.
It will be much easier and more convenient for teachers and students to use this compact LS. The changes are very easy to notice such as the moving of lesson dates, minutes, violation and penalty columns into one place, deleting unnecessary information and separating comment column on another worksheet.
You, as a teacher, must edit the following:✱The Lesson Sheet File Name must be updated per contract.✱Please follow the latest FILE NAME FORMAT below.yyyymmdd.StudentNickname.0000-TutorNickname.V01.000YEN✱The LS File Name must be edited on the top of the excel file (by renaming a file) and on the cell A2.
NOTE: As for the update this 2020/05/10, just ignore the cells with YES/NO and OK/NO.
1. Lesson Information = taking note of the days, minutes, time of the lesson.2. Student's Information = full name, email, Skype/LINE ID of the student must be copied from the "EIGORU Trial Lesson Order Form"3. Dates of Contract = Starting and Ending Dates of the Lesson contract (4-week cycle).4. Trial Lesson information = located on the APPLE GREEN CELLS. ✱Trial lesson is done for once only before having the 1st contract per new student. ✱There's only 25 minutes trial lesson given per student.✱These fields (apple green cells) must be deleted (clear contents) for the 2nd contracts onwards.5. Date must be written on the given format yyyymmdd, for example, 201511076. Lesson Minutes must be exact, either 25, 50, and above. It's better to start and end the lesson on the appointed time.7. Violation number (v1, v2, v3, v4) is charged when the teachers failed to perform their duties and must be selected by them also as most students don't know how to operate the excel file.8. Penalty Minutes are automatically shown once the teacher selected any violation number.
9. Comments or Lesson Chat History must be included for the student's reference.
B32. Tutor Makes a Photo of the Lesson Sheet (for Students who can't/don't use an excel file) 📌(updated May.10.2020)
B32. Tutor Makes a Photo of the Lesson Sheet (for Students who can't/don't use an excel file) 📌(updated May.10.2020)
Making a photo of LS will help students who don’t know how to use or open an excel file in their PCs, tablets and smartphones as well as students who cannot attach the excel file on EIGORU Step3-Form. iOS can attach a photo file and most Japanese students are using iPhones by the way.
✱Teachers can make a photo using a special but a free app. To know more about this, please email our manager to send you the free app and assist you how to use it. ✱✱Compose a new message with the MAIL SUBJECT "Photo LS Free App" and send to eigoru.office@gmail.com
✱Teachers must make and provide this PHOTO LS to those students who requested for it. Teachers will be informed about what type of LS via "EIGORU Trial Lesson Order Form" and "Easy Mail Form'" or email sent by some students.
✱We know making a photo of LS will increase teacher’s tasks but so far, there are very few students who can't use excel and can't attach it on our forms.
✱Some students are using small devices like smartphone and tablet. Therefore, creating LS in a PHOTO format will be convenient for them to check it.
✱If ever the students find mistakes on the LS, then they will request teachers to correct those via email or any provided form.
✱Teachers can make a photo using a special but a free app. To know more about this, please email our manager to send you the free app and assist you how to use it. ✱✱Compose a new message with the MAIL SUBJECT "Photo LS Free App" and send to eigoru.office@gmail.com
✱Teachers must make and provide this PHOTO LS to those students who requested for it. Teachers will be informed about what type of LS via "EIGORU Trial Lesson Order Form" and "Easy Mail Form'" or email sent by some students.
✱We know making a photo of LS will increase teacher’s tasks but so far, there are very few students who can't use excel and can't attach it on our forms.
✱Some students are using small devices like smartphone and tablet. Therefore, creating LS in a PHOTO format will be convenient for them to check it.
✱If ever the students find mistakes on the LS, then they will request teachers to correct those via email or any provided form.
B33. Newly-made Forms, For Student's Use Only
B33. Newly-made Forms, For Student's Use Only
We have made 2 new forms below.A. EIGORU Easy Mail FormB. EIGORU Tutor Improve Request Form)(anonymity
We'd like to inform you the NEW FORM we made to help new and present students contact you in a more convenient way.
Although this form hasn't revised yet, but this is fully operational already.And we'll be modifying this form soon, in our free time.NOTE: Only students will use this form and once they finished filling it up, then it will be sent to you and to our office systematically.
This form is what we call "EIGORU Easy Mail Form" and it contains the topics below.URL for this form is https://form.jotform.com/52302536335953
1. トライアルレッスンでのメール(Message on Trial Lesson Stage)2. 継続でのメール(Message on Regular Lesson Stage)3. レッスンシートの種類や送付に関する依頼のメール（Request Change Lesson Sheet Type or Sending timing)※注）このサービスは11月20日以降のサービスとなります4. レッスンシートの訂正/-／サイン代行依頼(Request Lesson Sheet Correct / Edit)5. その他(Other message)
✱You will receive an Email with the MAIL SUBJECT below once the student finished this form.FW: FWFT:エイゴル簡単メールフォーム（EIGORU Easy Mail Form)
✱Please NEVER ignore this kind of email that you'll be receiving anytime soon as students will wait for your reply depending on what topic the student has filled up.
Another new form "EIGORU Tutor Improve Request Form(anonymity)" as for student's request for the teacher's improvement.This form is just like the Teacher Evaluation Form but this time, you will receive it directly to your email acct and you must read it so you can improve the things your student want you to do or change and maintain the good 'student-teacher relationship' between you and your student.URL for this form is https://form.jotform.com/53042166477961
✱You will receive an Email with the MAIL SUBJECT below once the student finished this form.:FW: FWFT:エイゴル先生への改善要望フォーム（匿名）(EIGORU Tutor Improve Request Form)(anonymity)
✱Please NEVER ignore this kind of email that you'll be receiving anytime soon as students will hope that you will attend to their request of changes.
We'd like to inform you the NEW FORM we made to help new and present students contact you in a more convenient way.
Although this form hasn't revised yet, but this is fully operational already.And we'll be modifying this form soon, in our free time.NOTE: Only students will use this form and once they finished filling it up, then it will be sent to you and to our office systematically.
This form is what we call "EIGORU Easy Mail Form" and it contains the topics below.URL for this form is https://form.jotform.com/52302536335953
1. トライアルレッスンでのメール(Message on Trial Lesson Stage)2. 継続でのメール(Message on Regular Lesson Stage)3. レッスンシートの種類や送付に関する依頼のメール（Request Change Lesson Sheet Type or Sending timing)※注）このサービスは11月20日以降のサービスとなります4. レッスンシートの訂正/-／サイン代行依頼(Request Lesson Sheet Correct / Edit)5. その他(Other message)
✱You will receive an Email with the MAIL SUBJECT below once the student finished this form.FW: FWFT:エイゴル簡単メールフォーム（EIGORU Easy Mail Form)
✱Please NEVER ignore this kind of email that you'll be receiving anytime soon as students will wait for your reply depending on what topic the student has filled up.
Another new form "EIGORU Tutor Improve Request Form(anonymity)" as for student's request for the teacher's improvement.This form is just like the Teacher Evaluation Form but this time, you will receive it directly to your email acct and you must read it so you can improve the things your student want you to do or change and maintain the good 'student-teacher relationship' between you and your student.URL for this form is https://form.jotform.com/53042166477961
✱You will receive an Email with the MAIL SUBJECT below once the student finished this form.:FW: FWFT:エイゴル先生への改善要望フォーム（匿名）(EIGORU Tutor Improve Request Form)(anonymity)
✱Please NEVER ignore this kind of email that you'll be receiving anytime soon as students will hope that you will attend to their request of changes.