Paperwork submissions are one of the most important responsibilities of a lawman. Every report you submit becomes part of the official record of the Sheriff’s Department, documenting arrests, investigations, decisions, and events that occur within Syn County. These records create accountability, preserve history, and ensure continuity within the department.
Without proper paperwork, there is no reliable record of criminal activity, law enforcement actions, or departmental decisions. This can lead to serious issues, including individuals with criminal histories being placed in positions of responsibility or hired into law enforcement roles, which can harm both the department and the county.
Paperwork also plays a critical role in Marshal investigations and mayoral inquiries, including the review and confirmation of outlaw status. Incomplete, inaccurate, or missing reports can delay investigations, undermine enforcement actions, and weaken the department’s standing during external reviews.
This guide explains the different types of paperwork, when to use each form, and what information is required. If you have questions regarding paperwork or specific forms, contact your Town Sheriff, Captain, Sergeant, Senior Deputy, or a Sheriff’s Department Secretary.
Profiles
Profiles
Profiles are used to establish and maintain a permanent record of individuals within the Law Registry. A profile must always be created if the individual has never been arrested before. Profiles must be created before submitting arrest reports, charges, or additional paperwork related to that individual.
If an individual already has an existing profile from a prior arrest, a new profile should not be created. Verify whether a profile already exists before proceeding with paperwork to avoid duplicate records.
Creating a New Profile
To begin, go to the Profiles section within the Registry and select Create New Profile. Ensure that Character ID and mugshot are completed before submission, as this information will be referenced in future cases.
Character ID
The Character ID must be taken directly from the ID card pulled from the individual during an interaction or arrest.
Important:
The Character ID displayed in the bottom corner of your screen is NOT valid for paperwork purposes.
Only the ID shown on the Identification Card itself is acceptable.
Mugshot
A mugshot is required for all profiles
Capture the image using only a camera or binoculars.
Upload the photo to the evidence submission system.
Copy the generated image link and paste it into the Mugshot section when creating the profile.
Profile Notes
Profile notes should always begin with the date, written either in numeric format (Day/Month/Year) or formally (e.g., January 1, 1900). These notes serve as an essential tool for lawmen, helping them track an individual’s history, behavior, and patterns. Properly maintained profile notes allow officers to make more informed decisions when determining arrests and assessing potential threats or repeated conduct.
For example:
[25/01/1904] OR January 25, 1904
Write your profile blurb here (for example):
01/03/1900 – Individual detained for armed robbery at the bank. Showed aggressive behavior and refused negotiation. Attempted to flee scene but was apprehended. Noted pattern of resisting arrest; use caution in future encounters.
22/03/1900 – Observed wagon stopped near roadside; driver stated axle failure. No suspicious activity found, assisted and cleared scene.
22/03/1900 – Individual seen cleaning inside Saint Denis Bank after hours. Claimed employment with bank staff; behavior appeared normal, no immediate concerns noted.
> Answer any questions they may have.
Arrest Report
Why Arrest Reports?
Arrest Reports are required for every arrest and serve as the primary record of the incident, charges, and outcome.
Suspect ID
The suspect ID is located on the Identification card that you pull from the suspect.
Disclaimer: NOT THE ID IN THE BOTTOM CORNER OF ONE'S SCREEN. The ID on the Identification card ONLY.
Associate Names
This section is used to link reports. If someone is arrested along with other suspect(s) you use this section to place the other(s) suspect's name.
Report Description
This section is asking what the highest charge is. For instance, "Murder of Lawman" or "Outlaw Ordinance Act in New Hanover."
When a suspect is charged with multiple offenses, the report description should reflect the highest severity charge.
For example, if an individual is charged with both Murder of a Lawman and Concealment of Identity, the report should list "Murder of a Lawman" as the primary description, while the additional charges can be documented within the full report details.
Report Description
This section is asking for a description of events that led up to police intervention and the subsequent arrest of the suspect. It should ideally be one to two paragraphs long and contain all pertinent information. Any reasoning for increased or reduced fines should also be included. As a general guide, the following can be used:
How Did Deputies Arrive On Scene?
Example: Captain Marvel, Deputy Dan and I responded to a police alert behind the church in Valentine.
What Did You Witness Upon Arrival?
Example: Upon arrival, we witnessed one individual hogtied on the ground, with a second individual standing over him. The second individual appeared to be rifling through the hogtied man's pockets.
How Did You Proceed?
Example: Captain Marvel drew his weapon to offer support while Deputy Dan and myself approached the two individuals. Deputy Dan identified himself as a member of the Sheriff's Department and asked the standing individual (Donald Bray) to step away from the hogtied man (Reuben Albert). Mr. Albert accused Mr. Bray of robbing him.
What Happened Next?
Example: Mr. Holiday attempted to flee at this point, Deputy Dan gave chase. After a short chase, the suspect was successfully subdued. Both individuals accompanied officers to the Valentine Sheriff's Office.
Location
Where did the initial incident take place. For instance: Valentine Sheriff's Office or Blackwater Hotel.
Items Confiscated
A list of all items confiscated, name these items. 12 x Contraband is not an acceptable response. All confiscated items must be placed in the Evidence Locker. For instance, "12x Horse Stimulants, 2x Cattleman Revolvers" is the correct answer.
Charge Details
A list of all charges. Click "Add Charge" to add charges.
Sentence & Fines
The times and fines are summed up together. Sentences and fines should automatically reflect the charge details.
Fine Reduction
Fine reductions should always be given. Look at it as something they can lose, not earn. The way fine reductions should be viewed is unless they are being genuinely rude, toxic, or acting inappropriately, it should be given for good roleplay/interaction.
Station
List the town where you are stationed.
Arresting Lawman
Search for your name.
> Answer any questions they may have.
Witness Statement
Civilian's Name
The suspect's name, deputies should double and triple-check names with complex spellings. If the name is not spelled correctly, finding the record will be nearly impossible.
Suspect's PO
Have the suspect give you their PO in the case we need to reach back out to them for any future questions.
Suspect's Affiliation
Ask the suspect if they are affiliated with any groups and/or family. For example, the Soggy Biscuit Boys.
Witness Statement
This section is asking for a description of events that led up to police intervention. It should ideally be one to two paragraphs long and contain all pertinent information. These Statements are utilized for instances where Lawmen do not see the initial crime and/or situations where Lawmen themselves are actually involved, but couldn't identify any suspect(s) involved.
How Did Deputies Arrive On Scene?
Example: Captain Marvel, Deputy Dan and I responded to a police alert behind the church in Valentine.
What Did You Witness Upon Arrival?
Example: Upon arrival, we witnessed one individual hogtied on the ground, with a second individual standing over him. The second individual appeared to be rifling through the hogtied man's pockets.
What Did You Witness Upon Arrival?
Example: What did the Victim themselves witness? Take note of everything they saw and/or experienced - from beginning to end. All the details matter.
How Did You Proceed?
Example: Captain Marvel drew his weapon to offer support while Deputy Dan and myself approached the two individuals. Deputy Dan identified himself as a member of the Sheriff's Department and asked the standing individual (Donald Bray) to step away from the hogtied man (Reuben Albert). Mr. Albert accused Mr. Bray of robbing him.
What Happened Next?
Example: Mr. Holiday attempted to flee at this point, Deputy Dan gave chase. After a short chase, the suspect was successfully subdued. Both individuals accompanied officers to the Valentine Sheriff's Office.
Location
Where did the initial incident take place?
Where are you stationed?
Self-explanatory, list the town where you are stationed.
Lawmen's Name
Self-explanatory, but please ensure Deputy names are spelled correctly. Who can’t spell their own name?
> Answer any questions they may have.
Bounty Requests
Suspect Name
Suspect ID
The suspect ID is located on the Identification card that you pull from the suspect.
Disclaimer: NOT THE ID IN THE BOTTOM CORNER OF ONE'S SCREEN. The ID on the Identification card ONLY.
Known Associations
Is this individual associated with a specific group and/or family? For instance, The Union or Himen Family
Charges
Add the appropriate charges that the suspect committed. Normally, bounties don't receive reductions. Example: "Theft and Evading Justice."
Description
A bounty request requires a clear and concise narrative explaining the events leading up to the suspect’s escape. The description must include:
How the suspect was identified
(Name given, recognized individual/outfit, distinguishing features, witness confirmation, etc.)
Example: I arrested the suspect two hours prior, OR I have seen them wearing the same outfit multiple times (with and without a mask) and have photographic evidence.
What crimes were committed (in detail)
Clearly explain how the crime occurred.
Example: If you list Murder of a Lawman, you must state that the suspect shot and killed a lawman.
If the action is not described, the charge will not be applied.
Sequence of events leading to the escape
Law enforcement interaction
(Commands given, suspect responses, resistance, escalation, etc.)
Physical description of the suspect, including:
Clothing (hat, coat, colors, etc.)
Weapons used
Any distinguishing features
Example: African American Female. Wearing a blue shirt, black pants, with black hair and no eyebrows. She was a smaller individual.
Location
State the exact location where the crime took place. Be specific enough that others can easily identify the area.
When Did the Incident Occur?
Example: It occurred on Day/Month/Year. If you want to be specific, please include the time.
Disclaimer
Bounty Hunters are primarily responsible for pursuing active bounties, not the Sheriff's Office.
Lawmen may arrest a wanted individual if the situation allows for a safe and controlled arrest
Avoid unnecessary interference with bounty operations
> Answer any questions they may have.