Here is a list of official records and documentation that must be properly maintained by the Mandir Nirman Samiti (Temple Construction Committee) to ensure transparency, accountability, and efficient management of the temple construction project. 

यहां आधिकारिक अभिलेखों और दस्तावेजों की एक सूची दी गई है, जिन्हें मंदिर निर्माण समिति (मंदिर निर्माण समिति) द्वारा मंदिर निर्माण परियोजना की पारदर्शिता, जवाबदेही और कुशल प्रबंधन सुनिश्चित करने के लिए उचित रूप से बनाए रखा जाना चाहिए:

📑 Official Records to Maintain – Mandir Nirman Samiti

1. 📘 Meeting Records

• Minutes of all committee meetings (Date, time, agenda, decisions, attendees)

• Attendance register of committee meetings

• Resolutions passed and follow-up status
  
  

2. 💰 Financial Records

• Donation Register (Cash, Cheque, Online/UPI with donor details)

• Daily Cash Book

• Ledger Book

• Receipt Book (with carbon copy or duplicate)

• Bank Statements (for temple account)

• Payment Vouchers and Invoices

• Expense Register (materials, wages, transportation, services)
  
  

3. 🧾 Construction Records

• Soil Test Report

• Architect’s Plan and Structural Drawings

• Material Estimates and BOQs (Bill of Quantities)

• Contractor Agreements and Quotations

• Work Progress Reports (weekly/monthly)

• Site Inspection Reports

• Quality Check Reports
  
  

4. 🏗️ Material Management Records

• Material Procurement Register (cement, steel, bricks, sand, etc.)

• Supplier Bills and Delivery Challans

• Stock Register (inward & outward)

• Verification slips (by committee members)
  
  

5. 🧾 Legal & Approval Documents

• Land Ownership Proof / Registry Copy

• NOC or Permission from Panchayat/Municipality (if required)

• Tax Exemption Certificates (if under a Trust/NGO)

• PAN & Bank Account Documents of the Temple Trust
  
  

6. 📂 Volunteer & Staff Records

• List of Committee Members (with contact details and roles)

• Volunteer Register (daily attendance)

• Labour/Wages Register (if applicable)

• ID Proofs of Contractors and Key Vendors   (if applicable)
  
  

7. 📲 Communication & Promotion Records

• Copies of official announcements, flyers, and social media posts

• Record of newspaper/magazine features (if any)

• Feedback or suggestion register from devotees/public
  
  

8. 📷 Photo & Video Documentation

• Periodic photos/videos of construction progress

• Event Documentation (foundation laying, special pujas, public meetings)

• Archive of key donor acknowledgments and ceremonies
  
  

9. 🧮 Audit & Compliance Records

• Annual Financial Report

• Internal/External Audit Reports

• Income & Expenditure Statements

• Committee’s Annual Report
  
  

🔐 Storage and Maintenance Tips

• Keep both physical and digital copies of all records.

• Back up digital data on cloud or external drives.

• Assign a designated Records Officer or Coordinator.