PROGRAMME BUDGET

The programme budget template must be completed with a detailed list of items and associated costs which the school has budgeted or intends to budget to support programme implementation and development. Schools which are carrying out a multi-programme evaluation must submit only one budget document which includes all programmes.

State schools which depend on budget allocations from local or regional authorities or the Ministry of Education must still complete the budget template. This will create an awareness of the funds that need to be invested in the school, allow the school to carry out an analysis of its needs and priorities and encourage a proactive attitude towards the securing of funds. In this sense, if the school does not have sufficient available information from local or regional authorities or the Ministry of Education about the funds that will be assigned to the school in the coming years, it must take the lead in proposing and requiring the funds that are necessary for programme implementation according to its particular context and needs.

There are five columns with the following headings: "Current school year", "Year 2 after evaluation", "Year 3 after evaluation", "Year 4 after evaluation" and "Year 5 after evaluation". Please start with the current school year, in which the school will be submitting the self-evaluation and work your way through the following years.

The budget template must be completed for all the programmes the school offers, and it must indicate: 

• "Annual fee" and "Candidate assessment fees": Both the annual fee and the candidate assessment fees for a particular year can be consulted on the IBO public website. Please include these fees in the corresponding fields in the template.

• “Resources”: This section must be completed with all the resources that are necessary for programme implementation for the current year and for those that follow. These may include investments that the school has planned in relation to infrastructure, laboratory materials, books and didactic materials, subscriptions, equipment, hardware, software, expenses related to school visits, etc. The salaries paid to staff and fees related to projects that aim to consolidate collaborative planning, support core components or carry out other activities with students can also be included here. Fees related to memberships in local, regional or national associations should also be added. 

Details about programme-specific resources should also be included:

It is possible to add rows to any of the sections of the template.

• “IB professional development”: Please include in this section the expenses related to IB professional development workshops. It is important to allow for potential new staff, changes in the curriculum guides, ongoing professional development, broadening of subject offering, etc.

• “Programme evaluation fees": The evaluation visit is a compulsory component of programme evaluation for PYP, MYP and CP schools. Not all evaluation processes can lead to a visit for DP but some will. There is a fee to be paid by the school for evaluation visits. Information about evaluation visit fees can be found here.

• “Others”: In these rows, the school can list other funds and resources destined to the continuous programme support and implementation. For instance, the costs associated with courier services can be included here. 

The budget must be signed by the person who is responsible for the school budget. If the school is a state school and therefore depends on budget allocations from local, regional or national authorities, or from the Ministry of Education, it must still complete the budget template and submit it as part of the preliminary review process.