Partnership Roles

• Appointed by the Lead Classroom Coordinators with input from the teacher 

• Attends Classroom Coordinator Orientation, scheduling roundtable meetings, and quarterly Classroom Coordinator meetings

• Coordinates opportunites for families to partner in the classroom 

• Collaborates closely with the teacher to implement classroom goals, address issues, and answer questions at Back to School Night  

• Promotes community between students, teachers, and families through communications and planned classroom gatherings

• Works closely with other partnership roles such as Field Trip Coordinators, Celebration Coordinators, and Fundraising Coordinators (Scholastic Book Fair, Spring Auction, etc.)

• Delivers communications to the classroom from staff/administration

• Appointed by Lead Field Trip Coordinator in consultation with Classroom Coordinator and Classroom Teacher

• Collaborate with other Field Trip Coordinators within the grade, as well as the Overnight Field Trip Coordinator

• Arrange field trips under the direction of the teacher; arrange all transportation, including parent carpools/chaperones; track classroom field trip expenses; obtain approval from office staff and ED for dates and times of field trips

• Create and send out a Sign Up Genius page for all field trips to recruit parents to drive and chaperone

• Supply parents with all necessary information regarding specific trips

• Send out reminder emails one week before and 1 to 2 days prior to trips

• Print all required field trip documentation, and prepare necessary field trip packets.  Prior to each trip, create a field trip driver list with assistance from the teacher

• Notify teachers of students who are unable to attend due to lack of permission; send out field trip notices to parents at least three weeks before the scheduled event

• Appointed by Lead Overnight Field Trip Coordinator in consultation with Lead Field Trip Coordinator, Classroom Coordinators, and Classroom Teachers

• For grades 4-8, coordinate overnight field trips with Classroom Overnight Field Trip Coordinators and school administration

• Responsible for communications about overnight field trips; distributing and collecting the necessary form, gathering, and tracking of field trip payments

• Work directly under the PSC Celebration Officer

• Serve as classroom rep for Staff Appreciation Week

• Assistant with Staff Luncheons, and monthly breakfast/coffee

• Coordinate classroom potlucks, celebrations, and other special events that the teacher requests

• Organize teacher’s birthday and end of year gift

• Understand how art can be integrated into the curriculum as multi-disciplinary learning

• Manage materials, curriculum, and budget resources

• Plan lessons, with the direction and input from the teacher

• Work/Communicate with other Art Enrichment Coordinators to make sure resources are being used efficiently

• Serve as liaison between the teacher and other Enrichment Leads to promote collaboration in curriculum development

• Understand how cooking can be integrated into the curriculum as multi-disciplinary learning

• Manage the cooking supply and storage area, calling in donations as needed

• Meet with other classroom Cooking Leads  to share materials, curriculum, and budget resources

• Assist in building the school resource library for cooking projects

• Meet with individual teachers and other enrichment coordinators to support the program as needed

• Communicate with the PSC Staff Support Officer to inform of progress/issues

• Understand how nature appreciation and gardening can be integrated into the curriculum as multi-disciplinary learning

• Receive training from the Nature Appreciation Facilitator

• Work/Communicate with other Nature Appreciation Coordinators to make sure resources are being used correctly and efficiently

• Serve as liaison between the teacher and other Nature Appreciation Coordinators to promote consistency and collaboration in curriculum development

• Understand how another language can be integrated into the curriculum as multi-disciplinary learning

• Meet with other classroom Language Leads to share materials, curriculum, and budget resources

• Meet with individual teachers and other enrichment coordinators to support the program as needed

• Communicate with the PSC Staff Support Officer to inform of progress/issues

• Understand how science can be integrated into the curriculum as multi-disciplinary learning

• Manage the science supply and storage area, calling in donations as needed

• Meet with other classroom Science Leads  to share materials, curriculum, and budget resources

• Assist in building the school resource library for science projects

• Choose a subject interest that you would like to teach

• Develop a 6-week lesson plan

• Teach three sessions per year

• Build curriculum for course study

• Teach weekly course

• Take attendance

Fall Festival Date:  Saturday, October 21, 2023

• Communicate and promote the event to the class

• Coordinate game booth for the classroom

• Coordinate volunteer schedule for Fall Festival classroom booth

• Attend all Fall Festival meetings

• Volunteer during the entire event

• Take on a secondary role for the event (scroll down to the Fall Festival Team description under Schoolwide roles)

• Send communications and promote the event to the class

• Coordinate and solicit donations for a class basket, art project, or Buy A Spot for your class’ Auction item

• Attend all Spring Auction meetings

• Volunteer during the entire Spring Auction event

• Take on a secondary team role (scroll down to the Spring Auction Team description under Schoolwide roles)

Photo Classroom Coordinator-Elementary (One per classroom K-5)

• Assist Yearbook Coordinator as needed

• Coordinate or take photos at various class and school events

• Display photographs, as appropriate, within the classroom and on SmugMug

• Organize folders and galleries within SmugMug

• Collect photos from other parents for yearbook pages.  Layout photos for class yearbook page as requested by Yearbook Coordinator

Photo Classroom Coordinator-Middle School (One per classroom 6-8)

• Assist Yearbook Coordinator as needed

• Coordinate or take photos at various class and school events

• Display photographs, as appropriate, within the classroom and on SmugMug

• Organize folders and galleries within SmugMug

• Collect photos from other parents for yearbook pages and work with a selective yearbook manager regarding middle school yearbook pages

Winter Book Fair:  Monday, December 4, 2023 - Friday, December 8, 2023

Spring Book Fair:  Monday, April 15 2024 - Friday, December 19 2024

Elementary Parents

• Promote and manage the Scholastic Book Program for the classroom/grade level

• Work with the teacher(s) on how to best use credits to maximize the benefit for the class/grade level

• Distribute Scholastic book order forms with ordering instructions to families

• Promote online orders where teacher request

• Manage on-line orders 

• Distribute books to students

• Help with at least three shifts during the Winter and Spring Book Fairs

Middle School Parents

• Help with at least three shifts during the Winter Book Fair

• Help with at least three shifts during the Spring Book Fair

Maker Day is on Wednesday, November 19

• Check in with the classroom teacher to confirm the activity they want for Maker Day

• Gather all necessary materials for the chosen activity

• Ask families to donate supplies or create a materials list for the Maker Day Chair to collect

• Share the volunteer sign-up link with the classroom families to fill event shifts

• Help run the activity and assist with clean up on Maker Day

• Support staff to organize after school class offerings on a twice yearly basis; negotiate days, time, location

• Help create and process sign up sheets for participants

• Help recruit parent assistants for after school classes

• Help source programs for after school enrichment

• Attend or submit reports to Program Site Council regularly to inform PSC of progress or obstacles to the program

Winter Book Fair:  Monday, December 4, 2023 - Friday, December 8, 2023

Spring Book Fair:  Monday, April 15, 2024 - Friday, December 19, 2024

• Promote and manage the Scholastic Book Program for the classroom/grade level and send instructions for ordering Scholastic in the classroom to all of the Scholastic parents.

• Organize and advertise the two Scholastic book fairs (Winter and Spring), and any other hybrid/online book fairs during the year

• Coordinate wish lists of books from teachers

• Arrange for classroom scholastic coordinators to sign up shifts during the book fair

• Sign up for book fair shifts and train CSC’s on book fair shift procedures

• Responsible for cash handling during and after the book fair

Scheduled Campus Clean Up Days:

Saturday, June 17, 2023

Saturday, August 12, 2023

• Organize campus clean up days (always one before school starts, at least two during the year, and one at the end of the year)

• Coordinate with teachers and staff to get a list of projects

• Set up a sign up with list of tasks and supplies needed for specific tasks

• Be present for campus clean up days to sign parents in and out

• Work closely with the Campus Support Officer to ensure that our students are safe during morning drop off, recess, lunch recess, and afternoon pick up

• Make photocopies for the office, teachers, and staff

• Must be trained and approved by the office staff

• Must work a minimum of a 1 to 1.5 hour shift each week

Room 20 Coordinator

• Maintain parent workroom area

• Straighten work area

• Restock copiers with paper

• Restock supplies, including checking staplers, pencil sharpeners, etc.

• Notify the office when supplies are low or if machinery needs maintenance/attention

• Maintain red emergency backpacks in each classroom (zip tie intact, if not, inventory supplies) bi-monthly

• Update school rosters (in red backpack) and emergency procedures in classrooms as needed

• Maintain field trip backpacks in the office, create additional emergency/field trip backpacks, as needed

• Maintain recess and garden fanny packs bi-monthly

• Monthly inventory of Health Office supplies and purchase of minor medical supplies (band-aids, sponges, lice check supplies) as needed

Eighth Grade Graduation Coordinator ★★★★★

• Oversee Eight Grade Graduation

• Plan graduation ceremony and celebration/after party

• Plan and execute fundraisers

• Communicate as needed with PSC

Eighth Grade Graduation Team ★★☆☆☆ 

• Made up of 8th grade parents and students 

• Support Eight Grade Graduation Coordinator

• Support fundraiser to raise funds for after party celebration

Seventh Grade Support Team ★☆☆☆☆  

• Help decorate the day of the event

• Run event the day of

• Run the after party for the 8th grade students

Fall Festival Coordinators ★★★★☆

• Oversee Fall Festival Event

• Organize meetings and communication

• Manage logistics and coordination on the day of the event

• Support Fall Festival Classroom Reps

Fall Festival Secondary Roles (All roles, except Leads are filled by Fall Festival Classroom Reps)

• Fall Festival Activities Coordinator ★☆☆☆☆

  • Oversee activities booth, art booth, police, fire etc

• Fall Festival Bake Sale Coordinator ★☆☆☆☆

  • Solicit bake sale donations from the community

  • Set up bake sale 

  • Price donated bake goods

  • Manage bake sale 

• Fall Festival Bookwalk Coordinator ★☆☆☆☆

  • Leads Bookwalk

  • Collect books from the community

  • Solicit books from outside the community

• Fall Festival Craft Coordinator ★☆☆☆☆

  • Come up with ideas for craft projects

  • Secure materials for craft projects

• Fall Festival Decoration Coordinator ★☆☆☆☆

  • Brainstorm decoration ideas

  • Secure materials for decorations

  • Host crafting parties to make decorations

• Fall Festival Donation Solicitation ★★☆☆☆

  • Solicit donations for local businesses

• Fall Festival Games Coordinator ★☆☆☆☆

  • Coordinate games with all the class reps

  • Send out Sign Up to the community

• Fall Festival Entertainment Coordinator ★☆☆☆☆

  • Secure entertainment for the event, square dance caller, line dance caller

  • Communicate with Stanford Marching Band/Local HS Band

  • Communicate with local dance groups

• Fall Festival Farmers Market Coordinator ★☆☆☆☆

  • Solicit farmers market items from the community

  • Set up farmers market display

• Fall Festival First Aid Booth ★☆☆☆☆

  • Collect materials for First Aid Booth

• Fall Festival Food Booth Coordinator ★★☆☆☆

  • Plan menu

  • Secure food items 

  • Prep food items

• Fall Festival Loaned Equipment Coordinator ★☆☆☆☆

  • Check in loaned equipment at the beginning of the event

  • Make sure all equipment returned to the proper person at the end of the event

  • Must be able to work at the event.

• Fall Festival Raffle and Ticket Sale Coordinator ★★☆☆☆

  • Secure raffle items

  • Make raffle boxes with descriptions

  • Help sell tickets before and after school at DCS

• Fall Festival Set up/Clean up Coordinator ★☆☆☆☆

  • Coordinate set up and clean up for the day of event

• Fall Festival Dessert Coordinator ★☆☆☆☆

  • Purchase ice cream and boba bar supplies

  • Set up dessert area

• Fall Festival Taste of Discovery Coordinator ★★☆☆☆ 

  • Recruit Taste of Discovery Chefs

  • Create Chef profiles

  • Set up the day of the event

• Fall Festival Taste of Discovery Lead-Food Safety ★☆☆☆☆ 

  • Communicate food safety to all Discovery Chefs

• Fall Festival Volunteer Coordinator ★☆☆☆☆ 

  • Manage volunteer sign up

  • Organize and distribute volunteers on the day of the event

Family Dance date:  Friday, February 2, 2024

• Plan and organize the family dance, submit facility request, and schedule the DJ or band

• Work with 8th grade team to provide the meal

• Communicate with the PSC Community Officer and the DCS Community leading up to the event

• Organize setup and clean up of the facility

• Assist Food Service Team (Kay and Patti) when they are absent

• Serving a variety of hot and cold menu items

• Observing the quality and quantity of food served

• Prepare food served

• Assist with set up and clean up before or after food is served

• Appointed by the office

Health Coordinator 

• Coordinate vision testing 

• Coordinate hearing testing

Photo Day Coordinator 

• Recruit volunteers to assist during school Portrait Day

• Shuffle classes to and from the photo room 

• Support the photography company on the day of 

• Must be approved by the office staff

• Team of trained parents who will work with the laminator to handle requests by teachers and staff

• Must be trained and approved by the office staff

• Must work a minimum of a 1 hour shift each week

• Library Managers ★★★★★ Yearlong

  • Lead the committee and manage library needs

  • Be the point of contact for library parents and teachers

• Library Shelvers ★★☆☆☆ Yearlong

  • Weekly job - accurately check in and shelve books. Shifts can be anytime between 8:30 am and 12 pm on your assigned day. This is a weekly requirement of 30 minutes. This is a great role for a parent who wants a consistent job they can do early in the AM even before school starts.

• Library Classroom Support ★★☆☆☆ Yearlong

  • Weekly job - Work in the Library while a classroom visits and checks out books. This shift is usually an hour and might also include snack recess.  Your shift will be determined based on your availability and when classrooms plan on visiting.

• Library Ambassador ★☆☆☆☆ Yearlong

  • Share your love of reading with DCS! 3 or 4 outgoing parents can help create fun reading displays, host reading events, and possibly outreach to classrooms to share Library news. Time commitment will vary but estimate for 2 hours a month.

• Library Catalogers ★☆☆☆☆ Yearlong

  • Attend training on using the new library catalog system, Surpass

  • Add library books to the new system by entering information, then print and affix barcodes 

  • Shelve completed books 

  • Flexible morning schedule available

• Work in a committee to plan the Living History Day

• Coordinator from each 4th and 5th grade class will work with teachers, staff & committee to plan activities for the event

• Assist with inventory and gathering needed materials for the event

• Organize the location for each activity and parent helpers for the day of the event

• Must be able to work the day of the event

• One member will keep track of binders, update them and pass on the next year’s committee

• Monitor lost and found regularly and clean out every 1-2 months or as needed

• Return to classrooms any labeled items

• Display items along the front fence for families to claim for 2 consecutive days-send community an email to pick up items

• Meets several times prior to build a list of activities, archiving old, researching new

• Promotes the event, communicates with teachers, and creates item and volunteer signups

• Supports teachers pick activities from a list provided by the Maker Day team OR come up with their own activity 

• Teachers who pick their own activity need to gather their own materials; the Maker Team can HELP find items however plenty of lead time is needed

• The Maker Day team builds kits for activities to be hosted in each classroom

• The kits are placed in large tubs (or boxes) and delivered to each classroom a day or two before the event

• Instructions are emailed to the hosting teacher as well as placed in the material box

• Maintain and organize the Maker Space in room 3

• Monitor supplies and reorder as needed

• Assist PSC to help get the LFL graphics print-ready

• Coordinate the back design of the shirts with Sponsor logos

• Support office with school recruitment flyers

• Organize middle school dances

• Make all necessary arrangements for each dance.

• Handle all sign ups and chaperone arrangements

• Provide and track permission slips

• Coordinate any financial arrangements, money collection and expense reimbursement with Finance Officer or Business Manager

• Order pizzas and request donations food and drink

• Monitor and replenish supplies as needed

• Maintain mud kitchen

• Organize mud kitchen clean up

• Make sure the area is safe for students

• Coordinate with the K-3 teachers and their nature appreciation coordinator for mud kitchen schedule

• Communicate with the office if there are any concerns

• Weekly publishing of school newsletter 

• Work with the office for content

• Send the newsletter to DCS Parents Sunday night of each week

• Requires desktop publishing and proofreading skills

• Requires checking office calendar for upcoming dates and soliciting articles

• Office appointed job

• Committee of 3 parents to share duties

• Positions appointed by Director

• Research and Arrange Parent Education lectures and classes

• Arrange logistics for the event (arrange facilities and on site staff the day of the event)

• Promote education opportunities to families (newsletter write-ups, posters)

• Maintain Parent Ed budget with Director

• Plan the Phoenix Pizza Party which is at the end of May 

• Set up a Jot form for the order of the food done with the help of the office

• Advertise the Pizza Party through the Newsletter, Flyer, etc. 

• Distribute the Jot form link through Groups.io and the newsletter 

• Send reminder emails to the community for placing orders 

• Check the orders periodically with the office

• Place orders for pizza preferences

• Get volunteers to help for the day of the event for setting up, serving, and cleaning up

Positive Discipline Coordinator ★★★★☆ 

• Schedule PD classes and arrange for certified facilitators to teach them

• Recruit new facilitators as necessary and guide them through the certification process

• Mentor and coach PD facilitators  

• Work with the PSC Participation Officer to ensure that New Parent Training runs smoothly

• Communicate with new families about PD related issues

Positive Discipline Team ★★★☆☆ 

• Complete PD training

• Facilitate PD classes for new families under the direction of PD Lead

• Facilitate PD forums

Positive Discipline Administrator ★★☆☆☆ 

• Analyze data to determine which incoming families need to take PD

• Set up PD sign up forms and spreadsheets

• Track PD signups and, when necessary, contact new families who need to sign up for classes

• Communicate with new families about scheduling issues

• Generate sign in sheets

• Reserve classrooms for PD classes

• Promote RaiseRight Program to the school 

• Assist parents with ordering questions and picking up orders on campus

• Maintain and track inventory of RaiseRight cards

• Publicize special deals through RaiseRight to the school

• Find restaurants near the school and schedule the restaurant night with them 

• Confirm the dates with the office (not coinciding with the other dates)

• Advertise in the newsletter

• Display flyers throughout the school (every class has a notice board outside their classroom)

• Hand out flyers during pick up on the day of the restaurant night

Room 2 Coordinator

• Maintenance of Staff Lounge

• Clean out the coffee machine

• Organize coffee and tea area

• Clean up the snack table under the window

• Throw out expired/old food in the refrigerator

• Organize and restock coffee supplies

• Organize and restock office supplies by the door

• Organize and restock office supplies by copier

• Inventory coffee/kitchen supplies and let the office know when items are needed

• If time allows, re-do sponges in the front office

Room 3 Coordinator 

• Maintenance of Kitchen Area

• Remove clutter, wipe down surfaces, etc

• Weekly:  wipe down tables, fridge

• Put clean dishes away

• Check that tables and chairs are orderly

• Wash dishes

Fall Schoolwide Camping:  Friday, October 5, 2023 - Sunday, October 8, 2023

• Pick dates for schoolwide camping 

• Organize at least one schoolwide camping trip

• Communicate with the community to book sites

• Organize activities for families during the trip

Selective Team Coordinators ★★★★★

• Help plan and organize middle school selectives

• Help gather and create course descriptions

• Build the selectives schedule

• Liaison to parent instructors and staff

• Help each grade level sign up for selectives

• Manage Selective Parent Instructors

• Manage attendance

• Provide instructor training

• Recruit new instructors at 5th grade round-up, etc.

• Plan community building events for instructors

• Coordinate with Student Support Specialists on behavior issues

• Email and track donation requests and send reminders

• Create and maintain attendance sheets for instructors

Selective Parent Instructor - ★★★★★

• Build curriculum for course study

• Teach weekly course

• Take attendance

Selectives Tech Job -★★★★★

• Data entry (class description) to set up the selectives site each semester

• Update the middle school student roaster to the selectives site

• Update the selective site with changes (enroll newly joined students, disenroll, and/or change classes.

• Help with selectives site technical maintenance as deemed necessary (for example, create and modify JSON files; update the site backend with Javascript, Python, and Google AppEngine).

• Manages the schoolwide Smugmug for Phoenix campus

• Create folders and galleries for each classrooms

• Maintain Smugmug throughout the year

• Support the classroom photo coordinators

Spring Auction Event Coordinator ★★★★★

• Oversee the Spring Auction event

• Decide on and book the location

• Decide on and book catering and other vendors

• Organize meetings and communication

• Schedule and lead Auction team meetings

• Support Spring Auction Classroom reps

• Oversee solicitations and collection of auction items 

Spring Auction Secondary Roles (All roles, except Leads are filled by Spring Auction Classroom Reps)

• Spring Auction Donation Tracking Coordinators ★★☆☆☆ 

  • Entry of donations into Auction software

  • Attend regular meetings to plan Spring Fundraiser throughout the school year and assist other Spring Fundraiser Committee members as needed

• Spring Auction Babysitting Coordinator ★☆☆☆☆ 

• Susan Chang

  • Coordinate with DEC to secure babysitters

  • Order pizza and purchase food for babysitting

  • Organize and set up materials for babysitting activities

  • Set up and Tear down of babysitting room

• Spring Auction Buy A Spot Lead ★★☆☆☆ 

• Thuan Pham

  • Recruit BAS hosts

  • Create BAS Sign Up Sheet

  • Sell the remaining BAS after the auction

• Spring Auction Decor Coordinator ★★☆☆☆ 

• Jennifer Kung, Aileen Ryan, Mariela Matsukawa

  • Come up with decoration ideas

  • Set up decorations at event

• Spring Auction Day of Volunteer Coordinator ★☆☆☆☆

  • Coordinate volunteers on day of the event

• Spring Auction HS Volunteer Coordinator ★☆☆☆☆

  • Recruit HS Volunteers

  • Manage HS Volunteers day of

  • Sign off their Volunteer sheet

• Spring Auction Raffle Coordinator ★★☆☆☆ 

• Jackie Deleon

  • Work to procure items for the Raffle, advertise Raffle, and coordinate ticket sales both before and during the event

• Spring Auction Solicitation Coordinator ★★★★☆ 

  • Advertise the need for donations with current families, Board, DCS 2, alumni, etc.  Aid the community in not only donating items they have but helping the team reach out to businesses where community members frequent or have personal relationships with

  • Attend regular meetings to plan Spring Fundraiser throughout the school year and assist other Spring Fundraiser Committee members as needed. 

• Solicit donations from outside the DCS community.  Sending letters, in person solicitation, and follow up phone calls will be necessary in this role.

• Attend regular meetings to plan Spring Fundraiser throughout the school year and assist other Spring Fundraiser Committee members as needed.

• Spring Auction Teacher Time Coordinator ★★☆☆☆ 

• Jackie Deleon

  • Communicate and coordinate Teacher Time donations with all Teachers and DCS Staff who are interested in participating. 

  • Attend regular meetings to plan Spring Fundraiser throughout the school year and assist other Spring Fundraiser Committee members as needed..

• Spring Auction Technical Team Leads ★☆☆☆☆

• Matt Cettei

  • Handle the technical end of the Check In and Check Out process (charging via credit card for donations).  Training and managing Check in/ Check Out volunteers the night of the Spring Auction

• Spring AuctionWine/Beer Solicitation Lead ★★☆☆☆

• Sinead Dyer

  • Solicit for wine and beer to be served at the event

Tie Dye Lead ★★☆☆☆ 

• Coordinate all supplies for the event including ordering t-shirts

• Train volunteers

• Manage finances for the event

• Advertise for the event

Tie Dye Team ★☆☆☆☆ 

• Assist Tie Dye Manager

• Attend a Tie Dye event on campus

• Help with translating school documents, emails, flyers, etc.

• Appointed by the office

• Make marketing videos for school recruitment

• Need videography experience

Yearbook Coordinator ★★★★☆ 

•  Decides on yearbook company, negotiates rates and timeline

•  Publicizes creation schedule with Yearbook Team  

•  Solicits & takes photos from school events, create school-wide & theme pages

•  Train classroom photo coordinators 

•  Oversee yearbook selective

Yearbook Team ★★☆☆☆ 

• Supports Yearbook Coordinator

• Help with yearbook pages

Winter Fair Coordinator ★★☆☆☆ 

• Oversees Winter Fair Event

• Recruit vendors for Winter Fair Vendor Fair

• Work with 8th grade team to provide the meal

• Communicate with the PSC Community Officer and the DCS Community leading up to the event

• Organize set up and clean up of the facility

Winter Fair Team ★☆☆☆☆ 

• Support Winter Fair Coordinator

• Help set up and clean up