Plant 51 HOA

Transition Update

Dear Plant 51 Owners,

After conducting a rigorous search and interview process, the HOA Board has voted in favor of transitioning property management services from Seabreeze to Action Property Management to meet the evolving needs of our community and resolve some significant issues that both residents and The Board have faced. During this transition, Seabreeze is working closely with both Action and the HOA Board to ensure an orderly passing of the baton and business continuity. Customer service, financials, and billing will remain with Seabreeze through Tuesday, August 31, with Action Property Management taking over on Wednesday, September 1.

There’s a “Next Steps” section below that will walk through what happens between now and September 1st.

Thank you,

Plant 51 HOA Board

Jonathan, Adam, Vin, Tim, Scott

Next Steps

You should have by now received the following in the mail:

Welcome postcard giving a brief overview of the transition
Welcome envelope that contains two items:
1. A letter that details key questions
2. Your September statement with your account information and a QR code to sign up for the Action Resident Portal.
  1. If you prefer direct deposit or automatic checks, instructions will be included in the letter.

If you don’t receive the notice in the mail by August 25th, please reach out to communitycare@actionlife.com

You should also have received via email an invite to create your Action Resident Portal account.

FAQs

What if I don't submit my assessment for September in time?

The HOA Board will pause any late fees for the first 90 days of the transition (the September October and November billing cycles) and Action will work closely with the Board on any payment glitches and automatic payments not processed successfully as part of this transition.

Will my auto-pay cancel automatically with Seabreeze?

If autopay is set up directly within Seabreeze, it will automatically cancel. You can set up ACH autopay with Action Property Management after Sept 1, but not prior.
If you are setting it up in your bank to send payment via a check, it will not cancel automatically, so you will need to provide the new account number and information and mail it to the address provided in the welcome letter.

Why is my assessment dollar amount slightly different?

There is a new budget for Fiscal Year 2026-2027, and dues are adjusted accordingly, you may see a slight decrease that reflects the new budget as detailed in your disclosure packets.

Where should I call if I have a maintenance emergency?

Continue to call Seabreeze until August 31, and you should call Action starting September 1

Will this change or increase our HOA dues as a result of this transition?

There will be no additional raises on dues associated with this transition, the new property management company will be matching the current Seabreeze rate. Please refer to your annual disclosure packets to understand our budget.

What happens to any of my existing submissions (maintenance requests, architectural requests, reimbursements, etc)

The Action Property Management transition team will be transitioning the financial and work orders that are outstanding. Plant 51 HOA Board members do monitor work orders and will provide advance copies to Action in case Seabreeze doesn’t pass the information. In a situation in which that work orders are still missed, you will have an opportunity to resubmit in Action’s platform.

Will this change affect my building or unit access?

No, for building access, Door/Latch is managed as a joint function between the property manager and the Plant 51 HOA Board, and access will continue as it does today through this transition. Your unit keys will remain as they are as well.

Will anything change related to my package locker?

No, Amazon Packages will continue to be delivered as they do today, and Seabreeze will pass off management of this over to Action as part of the transition.

I have a property management company managing my rental unit, what do they need to do?

If as a homeowner you are requesting the Property Manager be their representative, you need to update Action’s resident portal with the property management contact information. Per the CC&Rs, owners are ultimately responsible for the unit and their tenant, and owners must provide their own contact information regardless of whether they have a property management company.

Will tenants be able to use this system?

Tenants are part of our community and will need information, to that end, they will have limited access to the system to submit common area work orders and look at community news, and receive association notices, letters, etc. They will not have any access to financials. Homeowners must add the tenant information in. Without this information, Action will not be authorized to speak to the individual calling.

Transition Contact Info

Seabreeze is our property management company through August 31.

Phone 800.232.7517 (M-F, 8AM to 5PM) and for any Emergency (24h), Non Emergency Email at plant51hoa@seabreezemgmt.com

Action is our new property manager starting Sept 1.

Email questions related to the transition to communitycare@actionlife.com
Phone 800.400.2284 or email the management team at plant51@actionlife.com

Seabreeze (Valid through Aug 31)

Action (Official on Sept 1, Set it up now)

Full capabilities for Action's Resident Portal occurs on Sept 1, you will have limited access prior to set up your contact information, phone number, mailing address, and opt in for paperless. Full functionality on Sept 1 will include the ability to:

Pay your assessments
Enroll in AutoPay
Check your account balance
Submit maintenance requests
View documents and more

Hi everyone

Whether you have purchased a new property or are renting from an owner, our CC&Rs (Covenants, Conditions and Restrictions) and Bylaws provide guidelines for creating a healthy complex where residents are able to coexist respectfully.

Explore the site through the top navigation menu, and learn more about the HOA's role in the community below.
We want you to have the best experience here as a resident.

- The Plant 51 HOA Board

HOA Roles and Responsibilities

The HOA consists of all homeowners who pay dues to the Homeowners Association.

The HOA Board consists of 5 unpaid homeowner volunteers elected to hold board positions and to make financial decisions on behalf of the HOA. Board members are voted in for 2 year terms, rotating 2 or 3 per election cycle.

The Management Company is hired by the HOA to manage the day-to-day operation of Plant 51, and to:

Handle resident inquiries including after-hours on-call emergencies
Contract with vendors (for example, cleaning crews, landscaping)
Order repairs
Follow up and implement Board action items

The HOA Manager serves on the Board in an advisory capacity only and does not take part in board votes. They advise to ensure compliance with the Davis Stirling Act, a state law that governs how HOAs must run.

The HOA Maintenance On-site The On-site is responsible for coordination of vendors and maintenance work for the community space.

HOA Meetings

HOA meetings are generally held monthly (typically on the third Thursday of the month), and an email is sent to all homeowners in advance with the date, time, zoom link, agenda, and any relevant materials, and the notice is also posted. There are two types of meetings:

Open session can be attended by owners and their tenants. Each open session meeting typically starts with an Open Forum where non-agenda topics can be raised to the Board by any homeowner, followed by agenda items.
Executive sessions are typically held before and after open session, and are used to discuss sensitive topics such as contracts, homeowner violations/fines, and vendor/PM performance issues.

Committees

Currently there are various committees which help support the efforts of the Board. If any resident is interested in serving on a committee (or wants to create a new committee) to help, please plan to attend a Board meeting to discuss directly with the board member responsible or contact Seabreeze.
1. 1. Social
  2. Plumbing/HVAC
  3. Amenity
  4. Landscaping
  5. Security / Access
  6. Finance
  7. EV
  8. Architectural

Agenda Item Submission

If owners have particular items to discuss (i.e. architectural request), you must notify the Board at least two weeks before the board meeting takes place.