Twice yearly regular meetings for the NEPC will be scheduled in advance. The following 3-week schedule applies to regular meetings as well as to Special Meetings called with at least two (2) week’s notice.
Meetings shall NOT be used exclusively for information-sharing, but rather to coordinate cross-agency actions, come to joint opinions, and resolve issues and problems. The Agenda will be set prior to the meeting to reflect this purpose. See Sample Agenda.
The meeting venue may rotate based on available funding. NEPC Members are encouraged to rotate meeting venue or share in meeting costs. When funding is used to support the meeting venue, this should be shared and included in the minutes to maintain transparency.
The Chair or Vice Chair will officially move through the Agenda, but with prompting of the Secretariat, who shall keep the NEPC on-task. The Secretariat and Officers may elect to bring in a trusted Facilitator. The Officer, Secretariat, and/or Facilitator may use any of the following (among others) to engage Members in discussion:
When approval of a document falls within the window of a Full NEPC meeting, it should be included as an Agenda Item. Otherwise, NEPC documents and reports can be approved by a particular Working Group (if particular to a single topic) or digitally by a quorum (via email or online).
Meeting Minutes will be distributed for comment by the close of the Friday following a Tuesday NEPC Meeting. Proposed revisions to the Meeting Minutes must be received by the Secretariat by close of business the following Tuesday, after which the Meeting Minutes will be considered Approved.
Online AGENCY form (for individual members)
Online WORKING GROUP OR SUBCOMMITTEE form (to report on a Working Group or Subcommittee)