February 15, 2022

 Regular Meeting Agenda: 6:00 pm Regular Meeting

Tuesday, February 15, 2022

Fremont County School District Number One

Board of Trustees

863 Sweetwater Street

Board Meeting 2/15/2022-Disclaimer- Notes from the board meeting are intended to highlight the major events/decisions/tone of the meeting as determined by the LEA representative attending. They are NOT meant to be an exact transcript of the entire meeting.

1. 6:00 General Business

A. Call to Order 6:00 pm

Jared Kail

B. Pledge of Allegiance

C. Additional Agenda Items

D. Adoption of the Agenda

E. Approve Minutes - January 18

F. Approve Minutes - February 1

G. Recognitions

In superintendent's report

H. Public Comment

None

2. 6:10 Programs-Reports-Presentations

A. Board Member Reports

Teresa- BOCES- met with them and they are encouraging teachers to get the higher level accreditation so student can do dual credit

Taylor- Rec board, will be meeting Feb. 22 to vote and then meet again in March. Rec Board money goes to non profit (about 40 different organizations)

Jared-A letter about Speech and debate was left on his desk by someone. The letter asked for volunteers to help judge the online competition hosted by Lander speech and debate. 

Also stated how important the arts are in schools and went to the Government Arts Awards. 

B. ADM Audit report

Tabled until next meeting, Travis is not in attendance tonight

C. Superintendent's Report

*Drama Results- Recognized students who received medals

*Students recognized for Powell Basketball games

*Detention Monitor Position- still looking for someone, had a good candidate but he pulled his name out

* Attendance from Dec and Jan from 17/18 to 21-22, attendance rates are down since December but we don’t know what the factor is. Teresa asked for more info on the data. Dr. Barker said they could break it down and see what the reasons are. Student board rep asked if we could compare COVID attendance rates with another pandemic in the past. Teresa said she doesn’t feel we can compare COVID with anything else because it would be comparing apples to oranges. Looked at data closer and the numbers aren’t that bad, about 13 student’s

3. *Consent Agenda

A. Approve expenditures and pre-approve utilities and financial report

B. Reporting of Home School Students & Curriculum

4. 6:30 Executive Session - Personnel

A. Executive Session - 16-4-405(a)(ii) and (xii) - matters related to employment of personnel and safety

Motion to move into executive session @ 6:28

Motion to move back into regular session@ 6:59

5. 6:45 Action Items

A. Administrator Contracts

• two year rolling contract

• DB - counsel would prefer draft #1 - liability side would be the only thing.

• KH - two instances of a payout in the time she was here.

• BB - how many payouts under two year contract.

• KH - one not a building administrator - other one board approved contract but then said we didn't want to do that - we paid that person out

• JK - not in policy - after 3 years if we pass this, follow up with actual policy.

• BB - should we do a policy we can reference in the contract? prior to doing the contract?

• DB - you can - don't need to

• SJ - tonight approve contract as written - it will then be contract offered to admins qualified we aren't approving anyone for an extension yet.

• DB - you have a list of personnel action items -

• TN - #2 (highlighted) contract will automatically roller over before January 25 would it help if you put the year on that?

• DB - rollover becomes reserves right to each year if you put 2023 then we'd ahve to change it we could change it board does not have to act on that.

• Add year - January 25 and add the year that would be rolled every time CHANGE

• amend it

• TJ - 22-23 salary schedule - reflect on current salary schedule raise built into #3 add next year salary also

• BB - January 25 date - will admin evals be completed by then

• issues dealt with earlier - it not issues - it is done throughout final evaluation at end of the year - if all is good

• ME - January meeting - that is when all that has to take place

• JK - DB must plan out two years vs. one

• BB - what other government funded agency offers their supervisors two year contracts?

• TN - easier to replace people that don't have two year contracts vs. the admins

• DB - #10 discharge for good cause - six weeks later something happens - if it is egregious enough we can do that.

• JK - fiduciary responsibility to protect the districts. Did a pros and cons list - he supports this. Like the consistency, better admin morale, from kid perspective - difficult part is that if you have an admin with troubles, it takes longer to correct that action or costs us a lot of money.

• SJ - changing from meeting a yearly vote - three year buffer performance issues

• Dr, B look at policy regarding 3 year add to existing policy - fourth year

• including plan of improvement language? 2 things - to look at#########

• DB - do we want reference it would hae to be a policy created. See policy and then decide if you want to reference it

• BB - somewhere needs to be on paper that information

• Motion by Kathy Hitt, second by Michelle Escudero.

• Final Resolution: Motion Carries

• Yes: Michelle Escudero, Teresa Nirider, Kathy Hitt, Jared Kail, Scott Jensen, Taylor Jacobs

• No: Brett Berg

B. Personnel Actions

Recommend approval.

approve

Motion by Kathy Hitt, second by Taylor Jacobs.

Final Resolution: Motion Carries

Yes: Michelle Escudero, Teresa Nirider, Kathy Hitt, Jared Kail, Scott Jensen, Taylor Jacobs

No: Brett Berg

C. Job Descriptions

• DB - EMS came in and took all employees in groups and asked then asked supervisors crafte - draft JDs sent those to us - we distributed to employees & supervisors - they looked again and made changes. Then EMS updated and made final JDs for us.

• ME - they were somewhat generic appreciate consistency in language

• Motion by Kathy Hitt, second by Teresa Nirider.

• Final Resolution: Motion Carries

• Yes: Michelle Escudero, Teresa Nirider, Kathy Hitt, Jared Kail, Brett Berg, Scott Jensen, Taylor Jacobs

•  

D. Policy (2nd Reading)

Approve policies 

1) JFCD - Student Transportation for Activity Trips 

2)  EEAD - Student Transportation for Activity Trips - to be deleted 2)  CHE - Administrative Authority During Absence of the Superintendent 

Motion & Voting

View All Motions

JFCD as presented and approve delete other one

DB - language in bottom part - transport students, etc. removed some stuff - students may travel with their parents, guardians or designee if approved by AD or his designee left 24 hours prior - like to have form 24 hours gives a cushion for us to manage logistics of that. Going from an activity - parents sign them out. Different person - we certainly need something in hand to know what arrangement has been made and they have that information. still question if 24 hours is enough???? with this we can have preseason meetings concern that if this is made too soon, we are transporting kids - responsibility lies on coach and bus driver if no.

KH - legal liability of the coach and whoever is in charge of the students - to make certain it is someone who is authorized to do that. Has AD and principal reviewed this? 24 hours works for them????? we can work through some - you can't just e-mail it and know this is happening

ME - can activities directors really look at these in that 24 hour.

Do we want to include in this policy how to get a hold of the person in charge?

maybe add with 24 hours - a reasonable amount of time

TN - no - in the event for alternate plans

DB - somebody else cannot sign a student out - a parent has to do that.

ME - second para third line down - request should not be approved should it read will not be approved?

CHANGE IT TO SHALL******

Motion by Taylor Jacobs, second by Michelle Escudero.

Final Resolution: Motion Carries

Yes: Michelle Escudero, Teresa Nirider, Kathy Hitt, Jared Kail, Brett Berg, Scott Jensen, Taylor Jacobs

E. Approval of Depreciation Reserve Funds for Vocational Equipment

DB - suggest a motion

approve using depr funds to purchase voc equipment for any amount not approved by BOCES.

TN - nowhere in this memo does it give us an amount. how much is in dep reserve funds? don't know how much - don't have exact total on what we are spending. $176,000 in BOCES for our district.

Only certain things through BOCES - career & technical - ag stuff, early childhood education - rather than use depr reserve funds - can't see why it wouldn't use those funds for purchasing this.

DB - we would present this to BOCES for their approval.

TJ - we can make this motion pending BOCES approval and their funds

go to BOCES first and then what they can't we cover with this

Amend motion

table this tonight - see what BOCES says and then come back

KH withdrew

KH - find out how much BOCES pays for

ME - look at list - desktop computer says more than one but not listing how many.

no withdraw of second

tabled it

Motion by Kathy Hitt, second by Brett Berg

TN - nowhere in this memo does it give us an amount. how much is in dep reserve funds? don't know how much - don't have exact total on what we are spending. $176,000 in BOCES for our district.

Only certain things through BOCES - career & technical - ag stuff, early childhood education - rather than use depr reserve funds - can't see why it wouldn't use those funds for purchasing this.

DB - we would present this to BOCES for their approval.

TJ - we can make this motion pending BOCES approval and their funds

go to BOCES first and then what they can't we cover with this

Amend motion

table this tonight - see what BOCES says and then come back

KH withdrew

KH - find out how much BOCES pays for

ME - look at list - desktop computer says more than one but not listing how many.

no withdraw of second

tabled it

Motion by Kathy Hitt, second by Brett Berg.

F. Stipulated Expulsion Agreement

Motion by Kathy Hitt, second by Teresa Nirider. 

6. 7:30 Discussion Items

A. Policy (1st Reading)

1)  AC-R  Discrimination/Harassment Complaint Procedure 

                 Changes were required/suggested through an Office of Civil Rights (OCR) review

B.  K-3 ELA Approval

Tabled until next meeting, needing cost of program

7. 7:45 Administrative Details/Reminders/Future Plans

A. February 20-21, WSBA legislative Forum @ Cheyenne

B. March 15, Board meeting @ 6:00 pm

C. April 2-4, NSBA Conference @ San Diego

D. April 5, Board Meeting @ 6:00 pm

8. Adjournment @ 8:18pm

A. *Consent Items Disclaimer

* Approval of agenda simultaneously approves Consent Items.