GDPR and Permission to Film during Lessons

PRIVACY STATEMENT

The General Data Protection Regulations (GDPR) came into force on 25th May 2018 and requires that all businesses issue a privacy statement to all clients and contacts, regarding the data held about the individual.

1. Mrs Jill Chantrill is the business name that holds your data

2. Data Held

2.1. I hold personal contact information as well as information about each student’s piano education, eg progress, objectives, exam results and tracking against goals. I only hold the data needed to offer you the services you engage me to provide. With your consent, I may also hold voice recordings of your child playing the piano on my phone and I may also hold video recordings of your child playing the piano.

3. What I do with it

3.1. Contact information is used for scheduling, invoicing, record keeping and communicating my services with my students.

3.2. Some information will be shared with examination boards if you wish to enter for exams. Dates of Birth, which are needed for exam entries are deleted once the entry has been made.

3.3. No other data will be shared unless there is a legal obligation to do so.

3.4. All reasonable steps are taken to ensure your data is processed and stored securely such as password protected digital means and cloud services (e.g. google drive)

3.5 Voice recordings and video recordings may be shared with the student or may be shared with other students for evaluation and inspirational purposes. These recordings will never be sent to another person from my device except to you as a parent or carer.

4. How long your data is stored.

4.1 Your data is stored for as long as you are a student with Mrs Jill Chantrill and will be deleted if tuition discontinues

5. Individual Rights to the Data Held:

5.1. If you wish to change or delete the information I hold about you, or if you have any concerns about your data, please contact me directly on 07572 993010

5.2. You have additional rights regarding the data stored about you. You can read about them here:https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/

6. Reporting a breach of rights or security

6.1. If you believe your data rights or security have been breached, please contact me immediately.

It is sometimes useful to voice or video record your child during a lesson:

• to play back to them something they have played to help them hear where to improve

• to celebrate their work

• to share what they have played with you at home

• to help the child and parents know what to practise at home (e.g. how to play a game, or a particular technique, or a backing track for them to play with)

Videos/voice recordings will not be shared with anyone other than the child's parents.

Videos/voice recordings will be stored on my phone with password protection.

All parents/carers are asked to sign a permission form to allow me to do this.