AGM Minutes

Minutes Oct 7, 2024

Harris-Erickson AGM

Location: Victoria Golf club

Attendance:

Jackie Hellard Chair

Cathy Clackson Co Chair

Members: Cindy Brown, Mary Braithwaite; Rose Fong; Kal Bowyer; Sissi Zheng; Bobbi Gallina; Hilary Xu; Lori Lumley, Emma Lee; Denise McGeachy; Katie Snell; Tracie Sibbald; Alison Sweeten; Karen Kloske; Colleen Wheatley; Lenore Davis; Pat Smith; Monica Nicholson, Hilary Jaeger. Lois Harnett-Shaw; Tracie  Sibbald; Emma Kral.

Jackie Hellard welcomed everyone and encouraged players to enter the Zone tournaments.

33 members in total, 10 which are new member, and 3 juniors equals 36 in total.

 Acknowledging players:  Karen Kloske excellent provincials at Senior games and Denise Walker. 

Fun round winners announced- Jackie

2024 Trophy Winners – Hilary Jaeger announced.

1st gross Penny Baziuk $105.00

2nd gross- Jackie Hellard $90.00

3rd gross- Colleen Wheatley $80.00

1st net – Krista Nabb $105.00

2nd Net- Alison Sweeten $80.00

Carin Pot money split – Mary drew 2 names for pot split – Colleen Wheatley, Monica Nicholson

Carin Gallie Award Winner- This year’s winner was Jackie Hellard for all the work she has done with junior development and UVIC golf team.  Her dedication to the sport is exceptional. 

Huntting Cup Report – Harris -Erickson vs Sweeny Cup.  Results 112.5-103.5 victory for the Sweeny Cup over the Harris- Erickson players.  It was a valiant attempt, and we will hopefully succeed next year when we meet again in Vancouver next year.  Point Grey or Vancouver Golf Club are potential courses.

Financial report – Penny

Opening balance $2569.73

Income- $4185.00

Expenses- $4295.88

Balance- $2458.85

Hole in one fund balance $65.22 (Mary Braithwaite had a hole in one at Cowichan)  

Accepted - Denise McGeachy 1st / Katie Snell 2nd

Island Challenge Report given by Lenore Davis read by Jackie Hellard. 

Day one by north 3 points

Day two by north 7.5 points.  

Possible venues for South Island hosting in 2025 are Cowichan or Olympic View.  Cathy and Rose to work on these options with Lenore. 

AGM meeting started:  

Minutes of 2023 were approved by Cindy Brown 1st/, seconded by Alison Sweeten 2nd

Agenda items:

1.      Pay to play for 2025 - From the 2024 AGM minutes.   As a league we will not entertain the pay to play model for the 2024 season.  We believe that this may need to be revisited in 2025”. Adopt that we continue to not pay to play.   Motion passed Denise 1st / Cathy 2nd.

2.     Membership qualifications: Continue for a trial basis for 2025, a BC Golf Public Player’s Club member may be eligible to play in Harris -Erickson if they can attest to being on a waitlist at their chosen Zone 5 Club and maintain a current golf handicap through BC Golf Public Player’s Club.  It is just like any other club except it not attached to a physical golf course members typically play golf at a public play facility. Move that we continue this:  They must be on a waitlist of a BC Golf Club.  Motion Cindy 1st; Katie 2nd  all those in favor.  Motion passed.

3.     Gross Trophy Box-  Krista Nabb’s Dad Wayne, donated a box he made for the low net trophy  donated.  This box protects this valuable trophy that has been around since 1952.   A second box is required for the low gross trophy.   Motion: on the table is, are we in agreement to pay S200.00 for the materials and S300.00 towards his time to build the boxes for the second trophy.  This is 500.00 in total. Motion:  Alison 1st/ Cindy 2nd Discussion Questions all in favor.  Opposed none.  Motion passed.

4.     Carin Gallie Award discussion on longevity of award or retirement of the award.  Given the lack of participation on voting for this award, the committee would like to retire the voting from the HE members and have say on who they would like to give it to.  This may even be members outside of HE.  Letter was written by Penny and given to the members of HE to read prior to this meeting for the members to read and understand what the desire of the award was for.  They feel it has not met their expectations.  Motion: I move that HE retire the trophy and return the trophy to those who organized committee, the award (Penny, Mary, Katie, Janine).  Karen 1st/ Collen 2nd   All in favor/ None opposed.  Trophy returned to the committee.

5.     Proposed wording change on website for clarity: If a member signs up on a Tuesday, and her index factor goes up to a 15.1 or more the following Monday, she may play that day, but to an index of 15.0   New wording proposed: If a members index increases over 15.0 after the signup sheet is closed the Tuesday before play ) they can play that event, but to an index of 15.0 Motion: change wording for clarification.  Motion passed by Penny 1st, Rose 2nd.  Motion passed.

6.     Hole in one Fund:  Motion to increase membership dues to 130.00 next year.  Motion: Suggest that 10.00 from each membership be added to the hole in one fund for 2025.  Dues would be 120.00 plus 10.00 from each player being put in hole in one fund this will help to replenish the fund total 130.00   Motion 1st Cathy/ Denise 2nd. Motion passed. 

7.     Island Cup Challenge players were subsidized this year $100 per player.  Should the players be subsidized in upcoming years (every 2nd year) when the ICC is held up island? Motion to continue subsidizing players when ICC is held up island at the discretion of the chair?   Karen 1st. / Rose 2nd.  Motion passed.

8.     Should we invite female pros at clubs to join us when at the clubs or UVIC players… mostly those who don’t get to play many tournaments (1 or 2 per event) It is for the pro’s who don’t get to play as much and can get to know the group.  They would play within the tee times we have.  This is an avenue to possibly get an extra tee time.  Motion:  should we invite pros to join our HE games when we set up games.  Rose 1st/ Colleen 2nd Motion passed.  

9.     Should we invite UVIC players into the HE even thou they are not aligned with a club.  However, they are members of a club. Motion:  Should we put out a call to the UVIC team to join HE as members.  Chair to send out an invite. 

10.  If a player cancels twice after the draw is made, should they be penalized and not allowed to play in the next round?  Motion:  if a member cancels twice in a row should they be penalized the next round?  Or should it be communicated to the chair and a discussion occurs.  Motion: leave it for communication first before penalty. Motion passed 1st Jackie /2nd Penny 

11.  Other business.  If you DQ you should be out of the match, not eligible for KP etc.  Motion: If you DQ you cannot have any other prizes.  Motion approved 1st Cindy/ Collen 2nd Motion approved. 

12.  Suggestion that Denise help with wording related to membership qualification.  Ex. Put in all scores when playing is a requirement for HE.  This should be in the rules and regulations of the game when played and part of the membership requirements.  Cathy to reach out to Denise for wording and Penny to help with the changes on the website. 

 

Meeting adjourned:

Oct 7, 2024 @730 Pm

 





2023 Harris-Erickson AGM

Location: Victoria Golf Club 

October 2, 2023, 6:10 pm

Attendance: Alison Sweeten (Chair), Lenore Davis (2022 Chair), Penny Baziuk (Webmaster), Hillary Xu, Catia Evans, Mary Braithwaite, Karen Kloske, Cathy Clackson, Pat Smith, Katie Snell, Colleen Wheatley, Cindy Brown, Emma Lee, Jackie Hellard, Tracie Sibbald, Rose Fong, and Leslie Walden.

 

1.    Welcome and opening remarks – Alison Sweeten

2023 had a full schedule with 15 competitive rounds plus our wrap-up tournament. Golf clubs who hosted us included 5 member-owned clubs (Cowichan, Gorge Vale, Royal Colwood, Uplands and Victoria) and 4 corporate clubs (Ardmore, Highland Pacific, Bear Mountain, and Duncan Meadows) This includes 4 clubs who didn’t host in 2022 - Bear Mountain, Duncan Meadows Highland Pacific, and Uplands. There are 28 registered members from 11 different clubs in Zone 5.  

2.    2023 Trophy Winners

a.     Gross: Colleen Wheatley

b.     Net: Hillary Xu – Note: Krista Nabb’s father Wayne Marriette created a beautiful wooden box to house this trophy. We are very appreciative of this work of art. 

c.     Carin Gallie: Katie Snell

3.    2023 Prize Winners

a.     Gross Winners

1st – Colleen Wheatley ($105)

2nd – Penny Baziuk ($90)

3rd – Karen Kloske ($80)

b.     Net Winners

                                               i.     1st – Hillary Xu ($105)

                                             ii.     2nd – Catia Evans ($80)

4.    Huntting Cup

The merry band of golfers boarded the 7:00 am ferry bound for Point Grey Golf and Country Club, on September 12, 2023. Our captain and tour director Colleen Wheatley lead the team in our red HE shirts and black bottoms.  

Rookies included Rose Fong, Catia Evans, Emma Lee, Pat Smith, Leslie Walden, Hillary Xu and Alison Sweeten, while the veterans included Colleen Wheatley, Penny Baziuk, Mary Braithwaite, Jackie Hellard and Marlies Russell. 

After the last 4-some walked in, we came away with a very narrow victory over the Sweeny Cup team 108.5 to 107.5.  

At the tournament, the state of the Cup was brought forward by Mike Riste of the BC Golf Museum. There is a need for funds to fix this silver cup. He volunteered to pay to fix it properly by a silversmith. HE will work with the Sweeney Cup group over the winter to put funds toward fixing the cup.  

5.    Finances

Opening Balance..................................................................... $2,409.05

Registration Fees (28 X $125 + $10)....................................... $3,510.00

Hole in One fund (4 x $5)............................................................. $20.00

Total Funds available......................................................................... $5,939.05

 

Expenses

Huntting Cup........................................................................... $1475.40

Banking Fees................................................................................ $40.43

Stationary..................................................................................... $24.21

Balls (108).................................................................................. $685.37

Website renewal (2 years)........................................................... $41.98

Year End Expenses..................................................................... $156.71

Prizes for Wrap-up Tournament................................................ $160.00

Season Long Winners................................................................. $460.00

Expenses Subtotal.............................................................................. $3,044.10

Hole in One Fund................................................................................... $325.22

Funds Remaining....................................................... $2,569.73

6.    Island Challenge

Zone 6 was scheduled to host the Island Challenge in the Spring of 2023, but unfortunately, they were unable to secure a venue. We look forward to the renewal of this competition with our sister league (Dawn Coe-Jones League), north of Duncan. 

7.    Discussion Items

A.    Pay to Play

As a league, we will not entertain the pay to play model for the 2024 season. We believe that this may need to be revisited in 2025.  Moved Lenore Davis, 2nd Colleen Wheatley, Carried

Note: This went quite well getting some of the pay to play courses to entertain our league in 2023. We added Highland Pacific, Duncan Meadows, and Bear Mountain while Olympic View is entertaining the idea for 2024. Also, Arbutus Ridge will consider this if we get some of their members to join, HE. 

 

B.    Membership Qualifications

Continue for on a trial basis for 2024, a BC Golf Public Player’s Club member may be eligible to play in Harris-Erickson if they can attest to being on a waitlist at their chosen Zone 5 club and maintain a current golf handicap through BC Golf Public Player’s Club. [The British Columbia Golf Player’s Club is a “virtual” member golf club of British Columbia Golf. It is just like any other club except it is not attached to a physical golf course and members typically play golf at public play facilities.]

Moved Lenore Davis, 2nd Cindy Brown, Carried

 

Note: There was concern last year about players being stuck on waitlists and being ineligible to play. I believe that this amendment helps those who are on waitlists without including members who do not belong to a Zone 5 club. 

 

C.     Eligibility for Huntting Cup

A person is eligible to be selected to play in the Huntting Cup if they play 20% of the schedule before the Huntting Cup selection date (one month prior to the Cup ). 

Moved Alison Sweeten, 2nd Colleen Wheatley, Carried

 

D.    Zone 5 – Amateur, Senior and Handicap Tournament

“You are encouraged to enter the Zone 5 Amateur/Senior, Provincial and National events when possible.” Moved Pat Smith, 2nd Catia Evans, Carried

Note: This change was brought forth by Zone 5 committee members who want all HE members to enter the Zone 5 Amateur and/or Senior tournament, but not the Handicap division. We receive endorsement from Zone 5, which is key to our existence. In 2023 we had about 7 of us in the Handicap division and as a competitive player we should play in the more difficult divisions. 

E.     Players drawn out of an event due to over-subscription

a.     Current guidelines say “There are four tee times available for each round, if the draw is over-subscribed, the players with the lowest indexes will be given preference. The alternates will be added at the bottom of the draw, if a player must cancel, she must contact the first alternate on the list to fill the vacancy.”

b.     Suggested Change: “There are four tee times available for each round, if the draw is oversubscribed the players with the lowest indexes will be given preference. The alternates will be added at the bottom of the draw, if a player must cancel, she must contact the first alternate on the list to fill the vacancy. If a player does not get to play an event, they automatically are included in the next event (up to a maximum of 2 players).”

Moved by Alison Sweeten, 2nd Cindy Brown, Defeated 

Note: This was defeated as everyone felt that as a competitive league, we need to keep standards of the best players getting priority. 

8.    Clarification of Current guidelines

F.     Host Club representative at each event (1995 AGM)

a.     In 1995 a motion was passed that reads “The Chairman is always included in the draw as well as at least one representative from the host club.” 

Note: This was never meant to be removed from our guidelines. 

 

G.    Carin Pot (Deuce Pot) (2018 AGM)

a.     If there is money left over at the end of the year, the money is to be split evenly and names drawn from the tee sheet for that day or days(s) from a hat at the 2018 AGM. Overtime you put money in the deuce pot and there is no winner that day your name goes into the hat. No double winners and you must be there to collect.

b.     Suggested rewording: “If there are no Carin Pot winners for an event, the people who entered will be recorded and eligible for a random draw at the annual AGM. There will be no double winners and you must be at the AGM to collect. Moved by Mary Braithwaite, 2nd Penny Baziuk, Carried.


 

 

H.    Prizes (2010 AGM)

a.     Individual Medal Rounds: One ball is to be given to 1st, 2nd and 3rd Low Gross and 1st and 2nd Low Net 

b.     KP’s: One ball is to be given for each KP, one on the front nine and one on the back nine (motion passed Oct 2010)

c.     All ties are honoured.

Note: This caused some confusion about how the prizes were allocated with ties. Here is new wording which follows the intent of the previous wording. 

“Individual Medal Rounds: 

One ball is to be given each person with the lowest gross score (and ties), 

One ball is to be given each person with the 2nd lowest score (and ties), 

One ball is to be given each person with the 3rd lowest score (and ties), 

One ball is to be given each person with the lowest net score (and ties), and

One ball is to be given each person with the 2nd lowest score (and ties). 

I.      HE Team shirts for 2024-25

a.     Traditionally in the Huntting Cup matches the host team wears white bottoms and the away team wears black bottoms. After discussion the shirt colour will be purple for the 2024 and 2025 season. Moved Alison Sweeten, 2nd Colleen Wheatley. Carried

J.      Posting Score with Golf Canada 

A player should submit their score as soon as possible on the day of play, after completion of their round, and before midnight (local time). If a player does not submit their score on the day of play:

·       Their Handicap Index will not be updated in time for the next day (see Rule 5.4 Frequency of Revision of a Handicap Index Update), and

·       Their score will not be included in the daily playing conditions calculation (PCC) (see Rule 5.6 Playing Conditions Calculation).

When a score is posted to the player’s scoring record after the day of play and the PCC for the day the round was played has already been performed, the PCC adjustment should still be applied to the player’s Score Differential calculation even though the player's score was not included in the PCC.

If a score is submitted out of sequence:

·       The score should be added to the player’s scoring record in the correct chronological order.

·       The published PCC adjustment for the golf course played, on the day the round was played, should be applied to the Score Differential calculation.

·       The player’s Handicap Index should be recalculated.

Note: The Handicap Committee should investigate any repeated occurrence of a player failing to submit a score in a timely manner (see Rule 7.1 Handicap Committee). If there is no evidence that the player has acted for the purpose of gaining an unfair advantage, all scores submitted in the intervening period should stand for handicap purposes.

 

9.     Next Season Announcements

a.     Jackie Hellard will be our 2024 Chair.

b.     Cathy Clackson will be our Vice Chair for 2024 and will assume the Chair in 2025. 

c.     Penny Baziuk will continue to manage the website in 2024.

d.     Alison Sweeten will assist Hilary Jaeger as needed with scoring in 2024. 

 

Meeting adjourned at 7:20 pm

2022 Harris-Erickson AGM

Location: Victoria Golf Club October 3, 2022, 6:20 pm

Members in Attendance:  Penny Baziuk, Rose Fong, Mary Braithwaite, Lenore Davis,Kathy Yu, Jackie Hellard, Alison Sweeten, Emma Wang, Katie Snell, Maureen Leech, Janet Harder, Janet Labh, Alison Murdoch, Chelsea Truong

1. Welcome and opening remarks – Lenore Davis

2022 had a limited schedule with 7 competitive rounds plus our wrap-up tournament. Golf clubs who hosted us included 4 member-owned clubs (Cowichan, Gorge Vale, Royal Colwood and Victoria) and 1 corporate club (Ardmore) There are 29 registered members from 8 different clubs in Zone 5.

2. 2022 Trophy Winners

3. 2022 Prize Winners

4. Huntting Cup

Gorge Vale hosted the event on August 8, lead by their Club Manager, Mike Heenan. Thanks go out to the committee who produced a spectacular 100-year anniversary event. Special appreciation goes out to Penny Baziuk from Cordova Bay who spearheaded the committee of:

5. Finances

Opening Balance ....................................................................$1,051.97 

Registration Fees (29 X $125) ..................................................$3625.00 

Hole in One fund (6 x $5) ............................................................$30.00

Total Funds available............................................................$4706.97

Expenses

Huntting Cup ............................................................................$1302.89 

Balls ............................................................................................$283.33 

Year End Expenses .......................................................................$91.70 

Prizes for Wrap-up Tournament ................................................$160.00 

Season Long Winners.................................................................$460.00

Funds Remaining ..................................................................$2409.05

a. Junior / Student qualifications:

Juniors and Students (who are under the age of 25 and attending school) are allowed to play for $10.00 per round and may win a ball at each competition. They are eligible for annual prizes, if they have played in 50% or more of the stroke play rounds.

Moved Penny, Seconded by Jackie

Carried

b. Pay to Play

As a league, we will not entertain the pay to play model for the 2023 season. We believe that this may need to be revisited in 2024. Currently, this eliminates Arbutus Ridge, Cedar Hill, Highland Pacific, and Olympic View from our 2023 potential venues.

Moved Janet Labh, Seconded by Alison S

Carried

c. Membership Qualifications

Discussion was brought forward about allowing BC Player Club Members who live in Zone 5 to play in Harris Erickson. This proposal was brought forward as there are wait-lists to join the Premium membership at some Zone 5 clubs. Current eligibility to be a Harris-Erickson member is defined as: A player must be an accredited RCGA member of a Golf Club located within Zone 5.

Connie Dykstra brought forward this proposal: The only conditions that a player must meet to be able to enter a Zone 5 event, BC golf event or Nationals is to have a valid handicap with Golf Canada. Given the current state of the golfing community in Zone 5, the average wait list to join a “private” club is 2 years. As stated, the purpose of Harris Erickson is “to promote women’s golf”

and therefore Harris Erikson could potentially be excluding players that would otherwise meet the eligibility for playing.

Players that belong to a “Players Club” either at Cordova Bay or Highland Pacific, should be allowed to participate in all Harris Erickson events.

Proposed by Connie Dykstra and duly seconded, this proposal was defeated

An amended definition was proposed:

On a trial basis for 2023, a BC Golf Public Player’s Club member may be eligible to play in Harris- Erickson if they can attest to being on a waitlist at their chosen Zone 5 club and maintain a current golf handicap through BC Golf Public Player’s Club.

Moved by Penny, Seconded by Maureen

Carried

8. Next Season Announcements

Meeting adjourned at 8:10

Minutes from the Harris Erickson AGM via Zoom

October 18th, 2021 5:00pm 

 


Called to order:  5:03pm

 

1. Members in attendance: 

Penny Baziuk, Mary Braithwaite, Lenore Davis, Valerie Fitzpatrick, Jackie Hellard, Krista Nabb, Brenda Warner, Marlies Russell, Alison Murdoch, Hilary Jaeger, Louise Herlinveaux 

* There is no language that defines a quorum for the Harris Erickson. Lenore Davis called de facto with current attendance so the meeting could commence.  

2. Approval of 2020 AGM Minutes:  

Alison Murdoch motioned to approve, Seconded by Lenore Davis.  Motion passed unanimously.  

3. Approval of Financials:  

$1051.97 ($170 for Huntting Cup, $275.22 Hole in One Fund, $606.75 Operations. 2 expenses in 2021 of $41.98 for 2-year renewal of HE website domain, and $47 gift to Chair. 

Marlies Russell made a motion to accept financials, Seconded by Hilary Jaeger. Motion passed unanimously. 

4. Points of Discussion:  

a) 2021/2022 Season (and COVID-19)  

Sonja and Val presented an options paper in February 2021 to cancel or restart this year’s season. By way of email voting, the majority were in favour of cancelling the 2021 Harris Erickson Season due to the pandemic and the various challenges it presented.  

The plan will be to contact golf courses in 2022 to restart HE.   

Alison Murdoch made a motion for 2022 season to be restarted, seconded by Lenore Davis, motion passed unanimously.

Letters will be sent to Zone 5 golf courses in November. Lenore Davis will review and revise the language to reflect the current impacts of the pandemic and subsequently our two-year absence.

b) Define Quorum for Harris Erickson

No language was found that clearly defines a quorum for the Harris Erickson. 

Lenore Davis made a motion that, In absence of information defining a quorum, henceforth, 10% of current paid membership of the current year, (or last year played), will constitute a quorum.  Seconded by Alison Murdoch, motion passed unanimously.

c) Re-establishing Player Eligibility

Following the 2020 AGM, Penny and Sonja took lead on preparing an options paper which was discussed at a special meeting via zoom on Jan. 25th 2021.  There were 7 members in attendance (members qualifying from 2019). Due to the low number in attendance, it was determined a quorum was not reached and therefore a vote could not be made. This matter went to vote by email. Out of 34 active members, 15 people voted. Again, it was determined that a quorum wasn't reached although later discovered there was no language defining a quorum for the Harris Erickson.  

Brenda Warner made a motion to adopt Option 2, Lenore seconded, motion failed.

Alison Murdoch proposed amending Option 2 to read:  A “member” is normally defined as a member at a private club, or in the case of membership at a public or semi-private course, it must be the premium membership option(s) available. The purpose of HE is to promote competitive women’s golf. All Harris Erickson Members are expected to play in at least one Zone 5, Provincial, or National sanctioned event. 

Brenda Warner motioned to accept revised Option 2, Seconded by Alison Murdoch, Motion passed unanimously.  

This is to be included in the Player’s Responsibility Sheet. 

 

d) Funding of 100th Anniversary of the Huntting Cup in 2022 

Val Fitzpatrick is the Captain for the Huntting Cup in 2022 at Host Club, Gorge Vale. As per 2019 AGM, part of the funding plan was to collect an additional $5 per HE member for seasons 2020-2022. A motion was carried to raise the HE Fees for 2021 by $10 per member ($80 for entry + $10 for HC) to make up for the missing 2020 season. We are now short two season’s worth of funds. Re-evaluate the amount of funds needed from 2022 season players.   

Valerie spoke about the current funding needs for the Huntting Cup 2022. It is believed to be $1030 short of goal to host this commemorative event. It was determined that additional funding will be accessed by an increase to annual membership.   

Lenore Davis made a motion to increase the Harris Erickson Membership annual due from $80 to $125. This does not include new player fee of $5 Hole in one insurance. Seconded by Krista Nabb, Motion passed unanimously.

e) Election Chair and Vice Chair 2022  

Lenore Davis accepted Chair for 2022. 

Other outstanding duties are supported by unofficial members at large. 

Vice Chair position remains unfilled.   

 

5. New Business: None  

Meeting adjourned: 6:15pm

Minutes from the 2020 Harris Erickson AGM, held virtually via Zoom October 25, 2020

Called to order by Val Fitzpatrick, HE Chair at 5:00pm.

Meeting adjourned at 6:05pm.

Minutes from the 2019 Harris Erickson AGM, 

held at Victoria Golf Club, 

October 7, 2019

Called to Order at 6:00 PM

 Members in attendance:  Katie Snell, Jackie Hellard, Penny Baziuk, Val Fitzpatrick, Colleen Wheatley, Glenda Barrett, Georgina Hermans, Marlies Russell, Sue Ovans, Alison Murdoch, Melinda Spoor, Alison Sweeten, Cheryl Meadmore, Karen Kloske, Mary Braithwaite, Kathy Yu, Michelle kwon, Sonja Martins and Sonja Byers

Meeting was adjourned at 7:11

Minutes from the 2018 Harris Erickson AGM

held at Victoria Golf Club, October 15, 2018

 

1.     Members in attendance:  Katie Snell, Connie Dykstra, Jackie Hellard, Sylvie Martel, Penny Baziuk, Chelsea Truong, Mary Lynn Boxem, Val Fitzpatrick, Sarah Bowder, Colleen Wheatley, Glenda Barrett, Georgina Hermans, Marlies Russell, Claire Gudewill, Sue Ovans, Alison Murdoch, Melinda Spoor, and Alison Sweeten

2.     Fun Day Results:  KP:  Jackie & Katie, Low Gross: with 61:  Katie, Connie, Sylvie and Jackie each won a $50 GC

3.     Adoption of Financials:  Jackie motioned to accept, Penny seconded, motion carried.

4.     Adoption of 2017 minutes:  Jackie motioned to accept,

Penny seconded, motion carried.

5.     Year end results:  Low Gross:  Penny, 2nd Low Gross:  Colleen, 3rd Low Gross:  Alison, Low Net:  Georgina, 2nd Low Net:  Melinda – Congratulations to all and a thank you to everyone for the high participation numbers for the up-island courses.

6.     2018 Points of Discussion

a.    Regarding the 100th anniversary of Huntting Cup in 2022 and how to get the money required to host the event.  Marlies motioned to increase the annual fees by a minimum of $5, Penny seconded, motion carried.  Although many seemed to support an even larger amount, it was determined that once the committee begins its organizing, they will have a better idea of how much money will be needed.  The 100th anniversary committee will consist of Val as the Chair and Colleen as the Team Captain.  Carin will be the “gopher girl.”  Sarah will help out as needed.

b.    Regarding slow play and the penalty that was instituted if a group has yet to tee off the 18th hole by the time the group in front has holed out on the green, the point of discussion was:  Should a group be penalized if the above happens, even though the group plays within four hours and/or within the appropriate and expected pace of play time stated by the course?  Val motioned that if the group on the 18th tee is within 17 minutes behind the group holing out on the green, that no penalty should be incurred.  Start and finish times shall be written on the scorecard and the time noted via a reliable source (mobile phone).  Marlies seconded and motion was carried.

c.     Regarding the proposal to move the Island Challenge Cup (ICC) to a one day event from a two day event, due to the fact that both Zone 5 and 6 are having difficulties securing a full field of competitors for two days.  Sarah moved that the organizing committee for Zone 5 this year discuss with Zone 6 the viability of change.  Sue seconded, motion carried.  Marlies volunteered to head the committee for the ICC and enter into discussions.

d.    Regarding the new local rule effective January 2019 and the alternative to stroke and distance for balls lost our out of bounds.  The local rule is not intended for professional or elite levels of play.  Discussion around if H.E. players are considered “elite” and Alison moved that we should follow what the BCGA is doing at the Zone level.  Sarah seconded and motion was carried.

7.     Thank you Katie for all your work for the 2018 season.  Thank you to Georgina for your ongoing help doing the scoring.  Thank you to Penny for your ongoing help with the website work.

8.     Meeting was adjourned at 6:49 pm, moved by Sue and seconded by Sarah.

Harris Erickson AGM 2017 Minutes

Approved Oct 15, 2018

October 16, 2017

 Uplands Golf Club 

In attendance: 

Colleen Wheatley, Sarah Bowder, Katie Snell, Denise Walker,Penny Baziuk,

Glenda Barrett, Melinda Spoor, Hilary Jaeger, Carin Gallie, Georgina Hermans, Val Fitzpatrick, Mary Braithwaite, Anne Wilson, Marianne Hunt, Alison Sweeten, Alison Murdoch, Brenda Warner, Sylvie Martel, Jackie Hellard, Marlies Russell, Sue Ovans

Meeting called to order at 6:30 pm by Sarah Bowder

Fun Day Results:  Format -Pink Ball. Low Gross: Alison Murdoch, Sarah Bowder, Alison Sweeten, Sylvie Martel ($50 GC each)

2nd Low Gross: Carin Gallie, Colleen Wheatley, Marianne Hunt, Anne Wilson (ball each)

KP’s: # 4 Brenda Warner, #9 Colleen Wheatley, #11,  Sarah Bowder #17.

Thanks to Penny for her work on the HE website and thanks to Lenore Davis and Colleen Wheatley for organizing the Island Challenge and Huntting Cup.

Also many thanks to Georgina Hermans for looking after the scoring/results for 2017.  She has agreed to continue in 2018.

Katie Snell will be Chair for 2018, Marianne Hunt - Vice Chair 2018, Marianne Hunt Chair 2019

Adoption of financials  - Sylvie Martel approved, seconded by Alison Sweeten

Adoption of minutes – Penny Baziuk, approved, seconded by Sue Ovans

 

Motion by Sarah Bowder- All participants to pay an additional $5 to replenish the Hole in One fund.  Next year's fees $85 per person. Katie Snell Seconded.  Motion carried.

Presentation of Year End Awards (monies paid in script to players choice of golf course)

Gross Winner: Penny Baziuk $105.00, 2nd Gross: Alison Murdoch $90.00,  3rd Gross: Georgina Hermans $80.00

 Low Net: Colleen Wheatley $105.00, 2nd Low Net: Mel Spoor $80.00

Discussions

•                      Cedar Hill White tees - need to look at slope/rating to decide what tees to play. It was decided to keep it the same as last year.

•                       Change wording re: yardage to be set at no less than 5400 yards to  be "approx 5400".

-Intent is to play different tees with yardage to be approx 5400 yards, but to be determined by the course rep and HE Chair, based on course conditions, weather, course rating and slope.  Motion by Brenda Warner. Seconded Sue Ovans.  Motion carried

•                      Deuce Pot collections - It was decided that one person on each team is to collect the deuce pot money and hand in to Sue Ovans at the end of the round.  If there is money left over at the end of the year, the money is to be split evenly and names drawn from the tee sheet for that day or days(s) from a hat at the 2018 AGM.  Overtime you put money in the deuce pot and there is no winner that day your name goes into the hat.  No double winners and you must be there to collect.

•                        Two week Draw will continue on the website with Penny to continue to maintain.

•                        Participation at North Island Courses.

We are not filling the draws for these courses.  The lowest attendance was 8 at Duncan Meadows, 9 at Cowichan for the 2nd round, with 13 attending on the 1st round at Cowichan and 13 at Arbutus Ridge.  We have space for 16 players and we must attempt to fill these draws before the clubs lose interest in helping us by letting us play at their clubs.

It was decided that it would be very clear that players had to play at least 1 or 2 rounds at the North Island Courses.  It will be added to the "Players Responsibility" form and each player is to sign the agreement in the spring. 

▪ Colleen Wheatley will track low participation for these particular courses. If a member is habitually avoiding certain courses, these players could be placed on a wait list for future courses.

The players presented Sarah with a bouquet of flowers and a bottle of wine to thank her for being the Chair.

 

Meeting adjourned 7:45 pm by Sarah Bowder.

 

Harris Erickson AGM 2016 Minutes

October 17, 2016

Approved Oct 16, 2017

 Gorge Vale Golf Club

In attendance:  Colleen Wheatley, Sarah Bowder, Katie Snell, Lenore Davis, Penny Baziuk, Connie Dykstra, Glenda Barrett, Rita Seigo, Cheryl Meadmore, Melinda Spoor, Hilary Jaeger, Carin Gallie, Georgina Hermans, Val Fitzpatrick, Mary Braithwaite, Anne Wilson, Marianne Hunt, Alison Sweeten

Meeting called to order at 5:30 pm by Colleen Wheatley

Fun Day Results:  Format -Bumble bee Scramble. Low Gross: Penny Baziuk, Lenore Davis, Sarah Bowder and Hilary Jaeger($25 GC each)

Low Net: Carin Gallie, Val Fitzpatrick and Glenda Barrett ($25 GC each)

KP’s: # 5 Mary Braithwaite, #10 Connie Dykstra, #14 Glenda Barrett, #16 Melinda Spoor– Each received a sleeve of ProV1’s

Colleen Wheatley

Thanks to Penny for her work on the HE website and thanks to Lenore Davis and Alison Murdoch for organizing the Island Challenge and Huntting Cup.

Georgina Hermans has agreed to look after the scoring/results for 2017.

Sarah Bowder will be Chair for 2017, Katie Snell Vice Chair 2017, Katie Snell Chair 2018, Marianne Hunt Vice Chair 2018, Marianne Hunt Chair 2019

Adoption of financials  - Lenore Davis approved, seconded by Val Fitzpatrick

Adoption of minutes – Hilary Jaeger approved, seconded by Katie Snell

Presentation of Year End Awards (monies paid in script to players choice of golf course)

Gross Winner: Alison Murdoch $105.00, 2nd Gross: Penny Baziuk $90.00,  3rd Gross: Colleen Wheatley $80.00

 Low Net: Georgina Hermans $105.00, 2nd Low Net: Val Fitzpatrick $80.00

Discussions

The players presented Colleen with a bouquet of flowers and a bottle of wine to thank her for being the Chair.

Meeting adjourned 7:00 pm by Colleen Wheatley.

Harris Erickson AGM Minutes

September 28, 2015

approved Oct 17,2016

Royal Colwood Golf and Country Club

 

Present: (Alphabetical Order by last name)

Penny Baziuk, Sarah Bowder, Mary Braithwaite, Margaret Foreman, Carin Gallie, Georgina Hermans, Janine Kosmenko, Michelle Kwon, Cheryl Meadmore, Alison Murdoch, Krista Nabb, Sue Ovans, Judy Rollick, Rita Seigo, Alison Sweeten, Colleen Wheatley, Anne Wilson

- Meeting called to order at 6:15pm by Margaret Foreman

- Margaret Foreman acknowledged and thanked people for the following contributions:

o   Colleen Wheatley – Co-captain and organizing Hunting Cup

o   Penny Baziuk – technical help

o   Georgina Hermans – scoring

o   Lenore Davis – organizing the Island Challenge

o   Sarah Bowder – tracking sheet 

- Adoption of Minutes

o   AGM held at Olympic View – October 6, 2014

 Sue Ovans motioned to be approved

  Colleen Wheatley seconded

  Motion carried

o   Meeting at Royal Colwood – April 13, 2015

  Judy Rollick motioned to be approved

  Alison Sweeten seconded

  Motion carried

o   Special General Meeting at Victoria Golf Club – May  4, 2015

  Rita Seigo motioned to be approved

  Sue Ovans seconded

  Motion carried   

- Adoption of the Financial Statements

o   Margaret Foreman motioned to be approved

o   Colleen Wheatley seconded

o   Motion carried

 

- Presentation of awards:

o   Fun Game at Royal Colwood winners (team)

 Colleen Wheatley, Georgina Hermans, Judy Rollick & Rita Seigo

 KP’s

·      #4 – Mary Braithwaite

·      #7 – Penny Baziuk

·      #11 – Alison Sweeten

·      #15 – Margaret Foreman

  Straightest Drive – Cheryl Meadmore

  Longest Putt #17 – Janine Kosmenko

 

o   2015 Harris Erickson Trophy Winners

  Low Gross Trophy – Penny Baziuk

  2nd Low Gross – Alison Murdoch

  3rd Low Gross – Mary Braithwaite

  Low Net Trophy – Colleen Wheatley

  2nd Low Net – Georgina Hermans

 

- Discussion Points:

o   Player Responsibility – in future, players will be asked to sign a player responsibility form at the beginning of the season.

o   Drop Areas – Players will use drop zones if marked by the course.  The course will be played as players see it.

o   Course reps will be prepped on guidelines for making the draws.

o   A vote was taken to change the course selection for next year.  Instead of 2 rounds at Glen Meadows, it was proposed that 1 round be at Glen Meadows and 1 round at Ardmore

  Colleen Wheatley motioned to be approved

  Sue Ovans seconded

  Motion carried (1 opposed)

o   Slow play discussion –

  No complaints of slow play from courses this year! Well done.  Harris Erickson needs to continue to be self monitoring.

  Reminder that there is an arbitrator (Carin Gallie) who you can plead your case to if one member of the group is not on the 18th tee box when group ahead is on the green.

  Playing within the recommended time limit for the respective course was discussed.

  No changes were voted upon for slow play rules.

o   Cherry Picking – players are reminded and encouraged to sign up for ‘up island courses’ as well as courses close to or in Victoria.

o   Huntting Cup Sign Up – a discussion around changing the number of people to participate.  The number of players to be in the competition is 12.

o   New Player Buddy System – it was proposed that new players would be assigned a ‘buddy’ and that buddy would play at least the first two rounds with the new player.  The buddy can assist the new player with orientation around the clubhouse (if the player is new to town) and/or rules, how Harris Erickson works, and in general, helping the new player feel comfortable and at ease.  No vote was taken but general consensus was positive about adopting this system.

 

- Meeting Adjourned at 7:17pm

o   Margaret Foreman motioned

o   Sue Ovans seconded                       Motion carried

2014 HARRIS ERICKSON AGM MINUTES

OCTOBER 6, 2014 

approved Sept 28, 2015

Present

Penny Baziuk, Ruth Blasner, Mary Braithwaite, Margaret Foreman, Carin Gallie, Georgina Hermans, Michelle Kwon, Cheryl Meadmore, Sue Ovans, Laurie Randall, Rita Seigo, Bree Sharratt, Colleen Wheatley 

Meeting called to order at 5:10pm by Bree Sharratt. 

Minutes of the October 7, 2013 AGM were adopted.

Presentation of awards: 

Fun game at Olympic View: 

Winner:  Georgina Hermans

Runner up:  Colleen Wheatley and Mary Braithwaite

2014 Harris Erickson trophy winners:

Winner of Low Gross trophy:  Alison Murdoch

1st runner up:  Penny Baziuk

2nd runner up:  Colleen Wheatley

Winner of Low Net trophy:  Margaret Foreman

1st runner up:  Georgina Hermans 

Margaret Foreman volunteered to be the 2015 Harris Erickson Chair.   Colleen Wheatley, Vice Chair.

Discussion regarding low membership:  Led by Penny

Slow play:

It was unanimous that slow play is an issue…

Colleen suggested that it is necessary to send 2 players to the next tee when the group is getting behind.

It was suggested that someone should be assigned as a mediator if there is anyone in the slow group who feels they are being penalized unfairly.

Motion by Bree and seconded by Colleen that Carin Gallie be the mediator.

Carried

Raising the eligibility index from 13.0 to 15.0: 

Margaret felt that, on the whole, raising the index would dilute the Harris Ericson group.

Most spoke in favour of raising the index.

Colleen suggested the club rep could ask a guest to play so they could get a feel for playing in the Harris Erickson competitions.  It was felt that players were unsure of joining the group and this was a way to help them make a decision.  It was agreed that it was up to the rep to determine who plays in the weekly game.

Motion by Penny and seconded by Colleen that the index be raised from 13.0 to 15.0 for the 2015 Harris Erickson.

Carried

Carin raised the point that info about the new 15.0 index should be sent to the Lady Captains of the Clubs so they can bring it up at their board meeting.

Huntting Cup:

Bree said she thought the Huntting Cup location should be determined two years in advance.  Most agreed that was a good idea.

Schedule:

Colleen suggested that the Harris Erickson should start earlier so the summer months aren’t so full…end of March or early April.

Island Challenge:

Carin brought up the inequality of the present setup for the Island Challenge competition and suggested that it be a one day stroke play event.  She also said that the players would only be qualified to play if they were a member of the Harris Erickson or Dawn Coe group.

Motion by Carin and seconded by Colleen that the Island Challenge be a one day stroke play event and players must be a member of the Harris Erickson or Dawn Coe group.

Carried

Huntting Cup:

Carin suggested that the format for the Huntting Cup be on a point per hole basis.  Most agreed.  To be discussed with Sweeny Cup Team.

Golf balls:

It was brought up that $700 was spent on golf balls this year and that  (as a result of many ties) too many balls were given out.

Rita suggested that we give points for winner and runner up and tally the results at the end of the year.  (1, 2, 3 low gross 5/3/2 points and 1,2 net 3/2 points)

After much discussion, it was decided there would be no ties and to keep the KP’s.

Moved by Margaret and seconded by Collleen that the ties would be decided by retrogression…last 9 hole score, last 6 hole score, last 3 hole score, and last hole.

Carried

Georgina suggested that we go back to the Thank You cards after playing at a club.  Each player to sign and given to pro shop. 

Vice Chair:

Colleen has offered to be the vice chair next year and will help with the scheduling.

Motion by Penny and seconded by Sue to adjourn the meeting.

Adjournment of meeting at 6:25pm 

2013 HARRIS ERICKSON FALL AGM MINUTES

OCTOBER 7, 2013


Present

Penny Baziuk, Lenore Davis, Carin Gallie, Georgina Hermans, Margaret Kavanagh, Cheryl Meadmore, Alison Murdoch, Laurie Randall, Bree Sharratt, Rita Seigo, Sue Ovans and Colleen Wheatley                


Meeting called to order at 4:50 p.m. by Sue Ovans.  Minutes of the October 14, 2012 AGM were adopted.


Penny reminded everyone that the web site for Harris Erickson is Google Docs accessed via harriserickson@gmail.com and the password is golfer2012.


Sue thanked Penny for keeping up the web site.

Sue thanked Georgina for doing all the scoring this year. Georgina will again do the scoring next year.

Sue reminded club representatives that 3 somes are to go last in the draw, 4 somes are to go out first.

Lenore asked that the list of club representatives be e-mailed to players at the start of the season.


Financial Report

Revenue

Balance Forward from 2012                   $   568.00 (plus $230.47 Hole-in-One)

Income (28x80)                                            $2,240.00

Working Budget for 2013                       $2,808.00                   

Expenses

        Balls                                                  $   512.99

        Engraving 2 trophies                         $ 51.00

        Miscellaneous (wine/flowers/stamps)         $ 40.00

        Island Challenge                                 $   396.00

        Huntting Cup Transport                         $   637.50

        Year End Prizes                                 $   460.00

        Team Prizes Final Game                         $   200.00

        Total expenses                                 $2,297.49


Closing Balance                                 $   510.51 (plus $250.47 Hole-in-One)

                                                               


Year End Awards

Low Gross         Penny Baziuk (5.34 to par)

2nd Gross         Janine Kosmenko (7.18 to par)

3rd Gross         Carin Gallie (8.42 to par)

Low Net         Mary Braithwaite (1.9 to handicap)

2nd Net         Georgina Hermans (2.00 to handicap)



2014 Chairpersons

        Bree Sharratt Chair

        Colleen Wheatley has offered to help Bree with the scheduling.


Old Business

Annual dues at $80 will be retained.

Pace of Play and resulting penalty for slow play will be retained.

Two KP’s at each Harris Erickson competition will be retained with Chair/Vice Chair to remind club representative.

Harris Erickson subsidy of $400 to be shared by players in the Island Challenge Cup will be retained.


New Business

Motion made by Margaret Kavanagh and seconded by Penny Baziuk that all Harris Erickson competitions will be medal except for the Huntting Cup. Passed.

Motion made by Colleen Wheatley and seconded by Carin Gallie that all Harris Erickson members will respect, and support, the Chair and Vice-Chair.  Passed.

50% of games played in competition will be used for calculation of winners.

Penny brought up the fact that some years the same person has won the Gross and the Net Annual award and discussion ensued.  The following was motion was made by Penny Baziuk and seconded by Georgina Hermans.

The person with the lowest gross differential would be awarded the Gross Trophy then the person with the lowest net differential would be awarded the Net Trophy, this can not be the same person. The next prizes awarded would be second and third gross. And finally second low net. Also not the same persons.   The prize money for each award would reflect this order.

The prize money for second net should be the same as for second gross.


Discussion for Chair to try to have Uplands, Bear Mountain or Olympic View host Huntting Cup 2014 in August.


There being no further business, the meeting was adjourned at 5:50 p.m.


2012 Harris Erickson Fall AGM Minutes

October 15, 2012 @ Royal Colwood


Present:

Colleen Wheatley     Georgina Hermans   Connie Dykstra

Laurie Randall       Carin Gallie               Sue Ovans

Katie Snell            Eileen Kelly               Lenore Davis

Margaret Foreman   Jill Robertson            Cheryl Meadmore

Lee Ashby             Janine Kosmenko


Meeting called to order at 5:55 by Colleen Wheatley.

Minutes of the last meeting were adopted.

Colleen reminded everyone that the web site for Harris-Erickson is Google Docs. Accessed via harriserickson@gmail.com and the password is golfer2012. Lenore asked that an email be sent to the membership with this information.

Financial Report:  Balance forward from 2011   $349.44

                            Income (29 x 80)                $2320.00

                            Working budget 2012        $2659.44

                            Expenses:

                            Balls 12 dozen                $690.73

                            Huntting Cup Meals       $670.80

                            Engraving Trophies           $40.00

                            Miscellaneous                    $80.01

                            (stamps, rec. book, banking fees, flowers)

                            Year End Prizes               $460.00

                            Team Prizes Final Game   $150.00

                            Closing balance                 $567.90

                            Hole-in-one Insurance       $230.47

                                    (carried forward)

Colleen thanked Penny for keeping up the web site.

Colleen thanked Georgina for doing all the scoring this year. Georgina will again do the scoring next year.

Year End Trophies:

Low Gross           Alison Murdoch   3.82 to par

2nd Low Gross     Colleen Wheatley   7.88 to par

3rd Low Gross     Carin Gallie 8.93 to par

Low Net               Alison Murdoch   2.08 to handicap

2nd Low Net         Colleen Wheatley   2.25 to handicap


Team competition for October 15:

Team Low Gross:  Sue Ovans and Margaret Foreman   172

Team Low Net:  Carin Gallie and Jill Robertson   156

Long Drive: Janine Kosmenko

KP’s:  Georgina Hermans, Lenore Davis, Laurie Randall, Sue

     Ovans


OLD BUSINESS:

Match play: one round prior to Huntting Cup will be retained.

Two KP’s at each Harris-Erickson will be retained.

Slow play: the pace of play and resulting penalty for slow play will be kept the same.


NEW BUSINESS:

Motion made by Lenore Davis, seconded by Margaret Foreman that the dues remain at $80 for next year.  Passed.

Motion made by Lenore Davis, seconded by Jill Robertson that the Island Challenge be subsidized by $400 for next year as it will be held at Crown Isle. After discussion, motion passed.

The Huntting Cup will be in Vancouver in 2013. Travel arrangements were talked about but it was suggested that there be a mid-season meeting to discuss this further.

There being no further business, the meeting adjourned at 6:55.



                   




2011 Harris Erickson Fall AGM Minutes - approved Oct 15, 2012

Present For AGM 17 October - Bear Mountain

Val Mires,Rita Seigo ,Connie Dykstra,Margaret Kavanagh,Lee Ashley,Georgina Hermans, Michelle Kwon, Colleen Wheatley, Jean Wilmshurst, Carin Gallie, Margaret

Foreman, Alison Quinlan, Ruth Blasner, Sue Ovans, Alison Murdoch, Marianne Hunt, Lenore Davis and Katie Snell

Minutes taken by Colleen Wheatley

Meeting call to order by Georgina Hermans@4:15 pm

The Harris Erickson had 29 members this year .

Results for the year end trophies and prizes:

1st Gross Penny Baziuk with an Average 6.82

2nd Gross Alison Murdoch  7.09

3rd Gross Georgina Hermans  7.42

1st Net Georgina Hermans with an Average 0.81

2nd Net Rita Seigo with an Average 2.36

Team Competition for 17 October 2011

Best Gross..was the team of Alison Murdoch, Katie Snell, Lenore Davies and Marianne Hunt

Best Net ..was the team of Connie Dykstra, Ruth Blasner, Alison Quinian and Sue

Ovans

KP..Margaret Foreman

LD ..Alison Murdoch

Financial Report: Balance forward from 2010 $409.56

Income (29x65.00) $1885.00

Total income $2294.56

Expenses:

Misc $37.89

Balls 11 Dozen $590.79

Hunting Cup Transport $510.00

Team Prizes for Final Game $156.45

Year End Prizes $335.00

Engraving 2 Trophies $38.08

Gift $40.00

AGM Lunch $246.91

-1955.12

Opening Balance for 2012 $339.44

Hole in One Balance for 2012 $205.47

OLD BUSINESS

Match Play Event: Only one match play game prior to Hunting Cup

Margaret K/second by Alison M

Will continue with KP’s yes 2 per round

Rita S/second by Connie D

Playing different tees : Yardage no less than 5400 and no more that 6000 yards

Club rep will have a say on which tees, based on course conditions and weather

Margaret K/Georgina H

Huntting Cup : To keep same format 3 points per match

Vancouver team will look after our travel arrangement

LenoreD/second by Carin Gallie

NEW BUSINESS:

Huntting Cup ‘s Attire for 2012 will be under the care of Margaret Foreman

Prizes for year end: Will have an value of $105.00 , $90.00 and $80.00 for Gross

And for the Net side it will be $105.00 and $80.00 .The script prize will come from the

Club of choice (only in Zone 5) and that is to support the clubs

Motion by Lenore D/second by Sue Ovans

Yearly Dues : Will go from $65.00 to $80.00

and all new players will still pay 5.00 for the Hole-in-one insurance

Motion by Lenore D/second by Carin G

Slow Play is a problem that all members of Harris Erickson should play a part in

improving .

For 2012 a 2 stroke penalty will be handed out to the whole group that is out

of position on the Eighteen Box.

Motion by Colleen W/second by Carin G

MEETING Adjourned at 5:46 PM

2010 Harris Erickson Fall AGM Minutes

October 4, 2010 @ Bear Mountain


Present:

Margaret Kavanagh                      Robyn Benwell                     Margaret Forman

Georgina Hermans                        Marianne Hunt                      Janine Kosmenko

Cheryl Meadmore                         Lenore Davis                         Colleen Wheatley

Ruth Blasner                                 Jill Robertson                        Carin Gallie


Minutes taken by Georgina Hermans, 2011 HE Chair.


Meeting Called to Order @ 4:10pm


Old Business: Minutes for the last meeting were not available.


Interim Financial Report: Income: 27 players x $65.00=$1755.00

                                         Hole in One Pot=$170.47

                                          Expenses: HE Event Balls=$502.83

                                                           Trophy Engraving=$47.49

                                                           Misc=$157.73

                                                           Huntting Cup=$958.88

                                                           Final Awards=$140.00

                                                           AGM Lunch=$120.00

New Business:


Motion made by Lenore Davis, seconded by Jill Robertson: A minimum of 12 medal/stroke play rounds be played throughout the season plus at least three rounds played as match play. One match play round at the start of the season to prepare for the Island Challenge Cup and two match play rounds before the date of the Hunting Cup.

Motion Passed.


Motion made by Carin Gallie, seconded by Colleen Wheatley: The team for the Hunting Cup made up of the 10 HE members with the lowest indexes plus 2 HE players selected by the Captain/Coordinator. The Captain’s pick will be based on the player’s participation in the HE Competition throughout the season.

Motion Passed


Motion made by Georgina Hermans, seconded by Jill Robertson: To play 2 KP’s at each HE Competition, one on the front and one on the back nine. The prize is to be one ball for each KP.

Motion Passed






Discussion: On Courses that offer two rounds, play a different tee each time in order to get variety.


Discussion: 2012 Hunting Cup Competition. Saturday would be a better day to hold the competition so as the traveling team doesn’t have to rush off after the game in preparation for work the next morning. The chances of getting a course to give Saturday tee times are slim. Tee times would have to be based on the ferry schedule. September was thought to be a better time to hold the event as the weather is usually better. Cowichan was suggested for 2012 Competition, with travel from Duke Point Ferry. Marianne Hunt will talk to Norm Jackson (Cowichan’s General Manager).


Recess for Lunch


Prizes: 2010 HE Competition

1st Low Gross: Alison Murdoch---$35 Golf Town Gift Card

2nd Low Gross: Colleen Wheatley---$25 Golf Town Gift Card

3rd Low Gross: Penny Bazuik---$20 Golf Town Gift Card


1st Low Net: Colleen Wheatley---$35 Golf Town Gift Card

2nd Low Net: Alison Murdoch---$25 Golf Town Gift Card


Team Competition (Two Best Gross):

Janine Kosmenko, Georgina Hermans, Cheryl Meadmore, Ruth Blasner

KP’s:  #6 Cheryl Meadmore       

       #14 Carin Gallie


Meeting Adjourned @ 5:15pm

















28 Sept 2009

Harris-Erickson AGM 2009






Margaret Kavanagh

kavanaghmf@shaw.ca

AGM Meeting held at Victoria Golf Club October 20, 2008 - approved Sept 28, 2009

1. Balls owing to players for games at Duncan Meadows, Cowichan and Bear

Mountain were handed out.

2. Prizes for the closing event fun golf were awarded.

3. Prizes for year-long H E competition were awarded: Gross: 1. Alison, 2. Penny.

Net: 1. Rita, 2. Margaret.

4. Financial report was presented showing income from 23 golfers, expenditures for

balls, prizes, Huntting Cup dinner, and engraving (estimate), with around

$111.29 (depending on engraving) to be handed over to 2009.

5. Sign up procedures were amended so that each player is responsible for

forwarding her name to the Club Rep for the host club. Deadline is wake-up time

Wednesday morning prior to the Monday of the event.

6. The time-of-day for HE games will be adjusted if possible to include some

morning games in addition to afternoon games. Clubs to requested if they would

be willing to host us in the morning were DM, GM, Cow, and BM.

7. Re the number of HE players, and based on concerns about diminishing numbers,

it was agreed to discontinue the points system as not needed at this time. All HE

players should contact eligible players at their clubs and encourage them to join

I-IE. There should be a letter to Zone 5 Women's Committee that could be

included with the Captain's package for the Spring meeting. The Chair should

attend the Spring meeting and speak.

8. The Vancouver Island Challenge Cup is on the way to becoming a reality. Lenore

Davis is working with Dee Horie from Zone 6 in planning a two day event for

early in May. Proposed is match playas follows: Saturday: 9 holes alternate shot,

9 holes better ball; Sunday: 18 holes singles. The group enthusiastically

encouraged Lenore to follow up and see if 12 person teams would be acceptable

to the Zone 6 crowd.

9. With respect to the timing of Huntting Cup the group had no objections to having

the event earlier in the year, keeping in mind that it is Vancouver's turn to host in

2009. We need to be informed as soon as possible so as many people as possible

can include it in their schedule.

10. Janine Kosmenko agreed to be HE Chair for 2009.

Prepared by Alison Murdoch, 2008 HE Chair.

ANNUAL GENERAL MEETING OF HARRIS-ERICKSON LADIES GOLF

HELD OCTOBER 15, 2007 @ OLYMPIC VIEW GOLF COURSE

1. MEMBERS PRESENT:

Cheryl Meadmore(Chair), Janine Kosmenko, Penny Baziuk, Rita Seigo, Margaret

Foreman, Lenore Davis, Pam Miller, Colleen Wheatley, Diana Rewers, Sue Ovans,

Margaret Kavanagh, Carin Gallie, Georgina Hermans, Alison Murdoch, Lee Frank,

Claire Dionne, Sue Bregg

2. CALL TO ORDER

Sue Ovans called the meeting to order at 4:45pm

.3. IT WAS MOVED by Carin Gallie and seconded by Diana Rewers that the minutes of

the 2006 AGM be adopted. Carried unanimously.

4. PRIZES FOR LAST 'FUN' GAME $15.00 cash awarded to each player.

Team 3 Gross 72 Team 2 Net 65

Pam, Janine, Lenore, Rita Penny, Sue 0, Lenore, Margaret F.

KP#4 Carin KP# 16 Rita LD #13 Janine

5. YEAR END RESULTS AND TROPHY PRESENTATION

1st Low Gross Alison Murdoch $50.00 1Sf Low Net

2nd Low Gross Pam Miller $40.00 2nd Low Net

3rd Low Gross Penny Baziuk $30.00

Pam Miller $50.00

Alison Murdoch $40.00

6. IT WAS MOVED by Carin Gallie and seconded by Penny Baziuk that each player is

responsible to notify the rep of the club to be played, by the Tuesday prior to the

game to be played.

Discussion ensued. Motion passed.

7. GEORGINA'S LETTER (see attached) brought up much discussion. It was moved by

Carin Gallie and seconded by Diana Rewers that Georgina set up a committee to

develop and implement a point system for 2008. Passed.

8. CONGRATULATIONS to Alison Murdoch on winning the Irish Open and the British

Open. Everyone is to email Cheryl with their accomplishments in the 2007 season.

9. BRENDA SHOEMAKER from Royal Colwood Golf Club couldn't play this season,

however, supported the Harris-Erickson very well.

10. NOMINATION- Alison Murdoch is to Chair the Harris-Erickson for the 2008 season.

11. THE 2007 FINANCIAL STATEMENT will be prepared by Cheryl Meadmore and

forwarded, with any monies and golf balls remaining to Alison Murdoch.

MEETING ADJOURNED AT 5:45 P.M.

2008 Harris Erickson AGM Minutes

ANNUAL GENERAL MEETING OF HARRIS-ERICKSON LADIES GOLF

HELD OCTOBER 16, 2006 AT VICTORIA GOLF CLUB

approved Oct 15, 2007

Present: Theresa Aldred, Penny Baziuk, Monique Coyle, Lenore Davis

Claire Dionne, Margaret Foreman, Carin Gallie, Georgina

Hermans, Janine Kosmenko, Marcia Littlewood, Cheryl Meadmore,

Pam Miller, Alison Murdoch, Diane Rands, Diana Rewers, Gwen

Richardson, Rita Seigo, Colleen Wheatley and Theresa Wright

1. CALL TO ORDER AND INTRODUCTION

Carin Gallie (Chair) called the meeting to Order at 6:00 p.m.

2. MINUTES OF THE 2005 HARRIS-ERICKSON AGM

It was moved by Alison Murdoch and seconded by Rita Seigo that the

minutes of the 2005 AGM be adopted. Carried unanimously.

3. 2006 FINANCIAL STATEMENT

The Financial Statement will be prepared by Carin Gallie and forwarded,

with any monies and golf balls remaining, to Cheryl Meadmore.

4. 2006 HARRIS-ERICKSON FINAL RESULTS

Harris-Erickson Low Gross Trophy winner - Alison Murdoch

2nd Low Gross - Penny Baziuk

3rd Low Gross - Georgina Hermans

Harris-Erickson Low Net Trophy winner - Georgina Hermans

2nd Low Net - Alison Murdoch

5. RESULTS OF HARRIS-ERICKSON OCTOBER 16, 2006 COMPETITION

Team Net Best Ball

Theresa Aldred, Carin Gallie, Janine Kosmenko and Diana Rewers won

with a net best ball total of 58.

Skill Competition

Longest putt #3 - Rita Seigo

Longest putt "#5- Alison Murdoch

Longest putt #9 - Claire Dionne

KP #13 - Marcia Littlewood

KP #8 - Georgina Hermans

2

Skins

Marcia Littlewood - $60

Alison Murdoch - $50

Diana Rewers - $40

Theresa Aldred - $20

6. CONGRATULATIONS

Congratulations to:

a) Alison Murdoch for winning the Zone 5 championship and to Penny

Baziuk and Katie Snell for the 2nd and 3rd place finishes.

b) Alison Murdoch was again a team member for British Columbia at

the Senior Amateur Championship in Ottawa.

c) Colleen Wheatley, Alison Murdoch, Rita Siego, Margaret Foreman

(senior division) and Cheryl Meadmore all won their respective club

championships.

7. HUNTTING CUP

Harris Erickson hosted the Huntting Cup at Victoria Golf Club on

September 2, 2006. The weather was beautiful and Harris Erickson

won the Huntting Cup with a 20 to 16 point victory.

The format was still match play with handicaps but each match played for

3 points - "1 point for the front 9; 1 point for the back 9; and 1 point for

the 18". Feedback was positive but the format for 2007 will be determined

by the Sweeny Cup hosts who were reluctant not to play the format of

recent years (match play with handicaps but each match played for 18

points).

8. DISCUSSION

a) Sanction

Harris Erickson continues to work towards the re-establishment of a

stable and committed relationship with Zone 5 golf clubs.

In recent years, some clubs have taken issue regarding the request

to host Harris Erickson twice annually without payment of fees.

Harris Erickson has lobbied for the support of the Zone 5 Women's

Committee to continue the tradition of 54 years wherein Harris

Erickson has enjoyed playing privileges without fees. While there

has been some progress with that effort, there is still work to be

done to legitimize Harris Erickson to some of the golf courses

involved. The executive for 2007 will need to continue this

important dialogue. It is noted that the Sweeny Cup players do not

have similar problems from their golf clubs - in fact, they are invited

to play (for free) by too many clubs and have to choose which they

prefer to play.

b) Harris Erickson winners

Moved by Penny Baziuk and seconded by Georgina Hermans that

the annual winners of the Harris Erickson low gross and net prizes

be determined by the players  50% best results for each category.

Carried unanimously

c) Groupings

Margaret volunteered to manage the pairings for 2007 so that

players can play with everyone over the course of 2007 rather

than inadvertently being grouped with the same people. Moved by

Georgina Hermans and seconded by Colleen Wheatley that

Margaret act as general manager of the groupings for 2007.

Carried unanimously .

9. 2007 Executive

Moved by Carin Gallie and seconded by Rita Seigo that Cheryl Meadmore

be the 2007 Chair for Harris Erickson. Carried unanimously.

Moved by Diane Rands and seconded by Lenore Davies that Sue Ovans be the 2007 Vice-Chair for Harris Erickson. Carried unanimously.

10. ADJOURN

Meeting adjourned at 6:30 p.m.

2006 HARRIS ERICKSON BUDGET INCOME

Monies from 2005

Membership (29 members @ $50)

EXPENSES

Golf balls

Huntting Cup

Skins game (AGM)

FORWARDED TO CHERYL MEADMORE FOR 2007

Cash

Golf balls

ANNUAL GENERAL MEETING OF HARRIS-ERICKSON LADIES GOLF

HELD OCTOBER 17, 2005 AT ROYAL COLWOOD GOLF CLUB


Present:         Carin Gallie, Lenore Davis, Pam Miller, Cheryl Meadmore, Claire                          Dionne, Alison Murdoch, Monique Coyle, Maureen Hibberson,                          Penny Baziuk, Rita Seigo, Annie Dougherty, Theresa Aldred,                         

Georgina Hermans, Colleen Wheatley, Theresa Wright, Katie Snell


1.         CALL TO ORDER AND INTRODUCTION


        Carin Gallie called the meeting to Order at 6:30 p.m.


2.         MINUTES OF THE 2004 HARRIS-ERICKSON AGM


        It was moved by Alison Murdoch and seconded by Rita Seigo that the          minutes of the 2004 AGM be adopted.


3.         2005 FINANCIAL STATEMENT


        The Financial Statement prepared by Margaret Foreman confirmed net  assets of $199.41 and a cheque for same was forwarded to Carin Gallie.


4.         RESULTS OF HARRIS-ERICKSON OCTOBER 17, 2005 COMPETITION


        Format – teams of 3 and 4 to accommodate 17 players – team best balls,          gross and net; individual low gross and low net.  Skill competition – long   drive, long putt and KP

       

Team Prizes

        1st Low Gross – Georgina Hermans, Colleen Wheatley, Theresa Wright,  

       Katie Snell

        2nd Low Gross – Alison Murdoch, Monique Coyle, Maureen Hibberson

        1st Low Net – Penny Baziuk, Rita Seigo, Annie Dougherty and Theresa Aldred

        2nd Low Net – Carin Gallie, Lenore Davis and Sue Bregg

        Individual Prizes

        1st Low Gross – Alison Murdoch

        1st Low Net – Lenore Davis and Colleen Wheatley

        Skill Competition

        Longest drive – Katie Snell

        Longest Putt – Katie Snell

        KP – Theresa Wright


5.         CONGRATULATIONS


Carin congratulated Alison Murdoch for winning the Zone 5, BC Senior Ladies, Canadian Senior Ladies, Irish Senior Ladies and PNGA Senior Ladies championships.  In addition, Harris-Erickson members Penny Baziuk, Annie Dougherty, Alison Murdoch, Rita Siego, Margaret Foreman (senior division) and Cheryl Meadmore all won their respective club          championships.


6.         HARRIS-ERICKSON FINAL RESULTS


        Harris-Erickson Low Gross Trophy winner – Penny Baziuk

        Harris-Erickson Low Net Trophy winner – Penny Baziuk

        2nd Low Gross – Alison Murdoch

        3rd Low Gross – Pam Miller

        2nd Low Net – Pam Miller


7.         DISCUSSION

        a)         Promotion of Harris-Erickson

General discussion that we need to be pro-active in promoting the  benefits of Harris-Erickson to club professionals, club captains and  prospective new members.  Club representatives and Chair to deal with issue directly.

Monique Coyle said she would ask her friend at the Times Colonist that she contact the Chair to discuss getting publicity regarding Zone, provincial and national competition and results.


     b)         Huntting Cup


Moved by Penny Baziuk and seconded by Lenore Davis that team selection for the Huntting Cup be the low 14 indexes (12 team plus 2 alternates) as of 4 weeks prior to the date of the Huntting  Cup match.  Carried unanimously.


c)             Cell phones


 Moved by Georgina Hermans and seconded by Colleen Wheatley that cell phones be banned

during Harris-Erickson matches.   Carried with Maureen Hibberson and Claire Dionne voting against.


8.         DOOR PRIZE


        Golf for 2 at Royal Colwood – Theresa Wright

        St. Andrew’s golf ball – Carin Gallie, Annie Dougherty and Claire Dionne


9.         ADJOURN    

HE minutes etc 1993-2000.pdf

Harris-Erickson minutes

1993-2000

Harris Erickson 1972-1992.pdf

Harris-Erickson minutes

1972-1992