As an Outbound Coordinator, your main task is to make sure that
1) Each of your Outbounds has Insurance that coveres all Requirements as stated by RI, CSRYE, and their Destination Country
2) The policy number and type should be uploaded into YEAH
3) The student should be aware enough of the critical documenst to know what to upload for their Travel Agency, if needed, and to ensure they are in the "critical document" packet they should make sure they physically take with them to their destination country
Beyond that, different Districts work different ways. Some districts have the student buy the policy at the family level, some districts buy all policies for all Outbounds all at once at the Distrcit level (eg, single pay districts). It may or may not be your duty to help purchase, that will be up to your district.
If your district has families purchase insurance, the trigger to send them the link to do so is found in YEAH in a selection of the Email button on the main student page
If your district is a single pay, there is the spreadsheet in the FORMs section that you can fill out to send to csryeinsurance@gmail.com , where I will forward it on to the Insurance company, which will then trigger an invoice. You'll receive all cards back from the insurance company.
There is a help document in the Forms section on how to upload the Students card and number into YEAH
-> Note, there are times when this upload process is automatic, but it is not guaranteed to be so. Please make sure your district has all the student's insurance information for good data management