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Please note: other than legal obligations, this video gets into ethical practices, such as involving the family in the report. This is our intention and will be done when safe and ethical to do so.
Short answer: everything is digitally protected and backed up or kept in a locked filing cabinet, and only necessary information is shared with school staff on a "need to know" basis. Longer answers will be explained by this great video.
It was too difficult to find a good video about confidentiality *made for kids* to view and understand. Here is a video of me giving the same explanation that I give students when they come to meet with me.