Section 2: Using Data Tools to Support the Work

New Tool Alert! On March 24th, we launched the Final Grades Analysis Tool! Designed to work alongside the Final Grades Report in SIS, this tool helps pinpoint how close students are to passing their enrolled courses, making it easier to provide targeted support in Quarter 4.

Using Data Tools to Support the Work

The 9th Grade On-Track work is most visible through a variety of data tools that were co-designed with school leaders to provide staff with accessible data that are relevant, actionable, and timely. The tools support 9th Grade On-Track discussions, monitoring, and intervention planning. This section begins with a high-level overview of the six core tools, followed by a detailed description of each, including a list of resources to guide implementation.

This section of the guide outlines the robust set of data tools used within SDP to support 9th Grade On-Track efforts,. This robust set of data tools used within SDP includes: Qlik Grades & Credits, The Grades Monitoring Tool (GMT), Check & Reflect (C&R), Student Wellness Tools, 8th-9th Transition Report, and the Grade Impact Report.

These tools are used to support 9th Grade On-Track efforts and beyond, and each has their own intended users, purposes, and timelines. After reviewing this section, staff will have an understanding of each of these tools and will be able to identify the tools most relevant to their role and needs.

See the Data Tools Summary Chart at the bottom of the page for an overview of the types of data captured in each.

Get to Know Each Data Tool

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Data Tools Summary Chart

Data Tool Name

Aggregate View

Roster View

Individual View

Qlik Course Marks & Credits

On-track rates and grades by subject after a term is completed

n/a

Grades Monitoring Tool

Summary tables with on-track rates and grades by subject for the current term in progress

List of all students with attendance, on-track rates, and grades (projected final, current term, prior term)

n/a

8th-9th Transition Report

Summary tables with grades and attendance for incoming 9th graders (8th grade performance)

List of all incoming 9th graders with their 8th grade attendance and subject-level grades

n/a

Grade Impact Report (GIR)

Class grades (by teacher) with average grade by assignment types and list of assignments with highest negative impact on grades

List of all students failing a course

n/a

Check & Reflect

n/a

One-page, easy to understand view of a student's performance in the current term with attendance, grades, and behavior

Student Wellness Tools

Summary charts in Google Forms for all survey questions with pre-determined, multi-select responses

List of all students and their responses to the specific getting to know you, or understanding experiences survey

Student responses to all survey questions on one sheet with drop down menu to select students

Final Grades Analysis Tool

Summary table of student’s current status in Term 4 based on distance from passing.

List of students in four different catergories to helps identify their distance from passing courses.

Individual student grades on one sheet with drop down menu to select student.

Continue to Section 3