Google Calendar

With the Vacaville Unified School District transitioning from Microsoft Outlook to Google Gmail, this also means we're moving from Microsoft's Outlook Calendar to Google Calendar. We understand this change may bring up questions and challenges. To assist you during this transition, we have created this page to provide answers to many common questions. If you need further assistance or cannot find the information you are looking for, please reach out to the Technology Department.

Get Ready to Customize Your Calendar!

To access your district Google Calendar account and familiarize yourself with important settings, follow these steps:

Google calendars, by default, allow anyone in VUSD to have a look at your calendar. This is obviously different from Outlook. If you would like to make your calendar visibility the same as Outlook please complete the three steps below.  


Note: Please do not uncheck "Make available to VUSD". Unchecking that box makes scheduling meetings very difficult. Just select "Free/Busy". These settings will match the settings as Outlook had them.

Step 1 - Click the ellipses (three dots) near your personal calendar name 

Step 2 - Choose Settings and Sharing

Step 3 - Select "Free/Busy" 

Adding Someone Else's Calendar To Your Calendar

Click the plus (+) button next to "Other Calendars"

Click on "Subscribe to Calendar"

Use the search bar under "Add Calendar" and input the name of the person you would like to add. When the name shows up, click on that person to add their calendar.

And that's all there is to it.