O R G A N I Z A T I O N A L
S T R U C T U R E

Assists the VCAA in the overall discharge of the day-to-day functions and operations of the office; screens/reviews and processes requests/documents received by the OVCAA; drafts correspondences, memoranda, and endorsement letters; provides administrative support to various committees (e.g., Subcommittee on Faculty and Staff in Distress)

Prepares finance documents for the OVCAA (e.g., Disbursement Vouchers) and manages office supplies; provides administrative support to the implementation of the Research Dissemination Grant, Faculty Development Grant, Publication Award, Publication Fee, UP Teaching Assistantship Program, and Academic Program Improvement (API); provides administrative support to various committees; (e.g., Subcommittee on Students in Distress)

Drives for the VCAA and other UPM officials and staff for official business; maintains the assigned vehicle to ensure roadworthiness and cleanliness; provides assistance (e.g., messengerial, clerical, such as photocopying, etc.) to the OVCAA staff working on-site

Provides administrative support in CU data collections and information dissemination (e.g., memos, event invitations, calls for submission); assists the VCAA in managing meetings; provides administrative support to various committees (e.g., APFC); OVCAA's Alternate Document Records Custodian (DRC) [vice Sheryl N. Refuerzo]

Provides support in facilitating the submission of curricular proposals for the institution and revision of UP Manila degree programs (i.e. as secretariat of the University Curriculum Committee (UCC)); manages curricular-related databases and monitoring; provides administrative support to various committees and activities spearheaded by the OVCAA (e.g., faculty development programs, search committees); manages the UP Manila OVCAA website; OVCAA's Alternate ISO Focal Person

Tasks:

1. 1. Take charge of recording the barcode numbers of incoming/outgoing transactions in the DATS;

   2. Serve as the office’s receptionist to ensure clients are well attended to;

   3. In charge of fielding telephone calls;

   4. Assist the Exec. Asst. II in screening and processing daily routinary documents (i.e., application for late payment/registration, request for change of official time, etc.);

   5. Take charge of the OVCAA’s records management system (physical and digital) to ensure proper records creation, inventory, filing, retention, and destruction;

   6. In charge of the upkeep of office premises, furniture and fixtures, and equipment, including coordination with the concerned offices (i.e., IMS, CPDMO);

   7. Assist in the Quality Management System (QMS)/ISO-related activities of the OVCAA;

   8. Assist the VCAA and other OVCAA staff in scanning, photocopying, and other office-related concerns.

Tasks:

1. 1. Provide support to the overall QMS implementation and ISO-related activities of the OVCAA e.g. maintaining the Strategic Plan/OPCR Monitoring Database, etc.; OVCAA's ISO Focal Person [vice Isaiah Noel D. Ocampo]

   2. Provide technical and administrative support to the following committees chaired by the VCAA: 1) Committee on Instruction; 2) Curriculum Committee;

   3. Provide technical and administrative support in the QA-related (academic) activities of UP Manila;

   4. Provide support to the maintenance of the OVCAA dashboard together with the Exec. Assistant and University Researcher I;

   5. Prepare draft reports/presentations as needed by the VCAA;

   6. Provide technical and administrative support in the day-to-day operations, and activities or projects of the OVCAA; and

   7. Other tasks that may be assigned by the VCAA or the immediate supervisor, from time to time.

Tasks:

1. 1. Provide complete staff work for the participation of UP Manila in the THE Impact (SDG) Ranking e.g. monitoring of data and evidence collection activities with the various SDG task forces, preparation of the final output and submission to OVPAA, etc;

   2. Provide complete staff work for the consolidation and submission of data as may be requested by the UP System, CHED, and other agencies, including data for the QS and THE World University Rankings;

   3. Provide technical and administrative support in the QA-related (academic) activities of UP Manila; Document Records Controller [vice Nomar V. Bulalakaw]

   4. Provide support to the maintenance of the OVCAA dashboard together with the Exec. Assistant and University Researcher I;

   5. Prepare draft reports/presentations as needed by the VCAA;

   6. Provide technical and administrative support in the day-to-day operations, and activities or projects of the OVCAA; and

   7. Other tasks that may be assigned by the VCAA or the immediate supervisor, from time to time.