Policies & procedures

• ESST can be used for a variety of reasons, including when an employee is sick, to care for a sick family member, to seek assistance if an employee or their family member has experienced domestic abuse, or closure of the employee's workplace due to a weather or public emergency or closure of a family member's school or care facility due to a weather or public emergency that prevents an employee from being able to work.

• Employees can earn up to 48 hours annually. 

• Current sick time programs will not be impacted by the addition of ESST. This program is offered in addition to the University’s traditional sick time program. 

• Employees working in Minnesota qualify to access ESST once they have worked at least 80 hours in a year. This includes full-time, part-time, and temporary employees, as well as student workers.

• Employees do not need to exhaust other sick time options before accessing ESST. It can be used as soon as it is earned.

Resources

• Official policy

• ESST information on the OHR website

• HRMS instructions

• Policy introduction (video)

• Poster

Please direct all questions about hiring faculty/staff that would be working internationally to intlemployment@umn.edu. Note: The Dean's Office HR employees are still requires to receive approval at the college level to work 100% remote and must follow the Request to Work Remote Out of State Process.

Step by Step Guide for Legal, Preferred, and Degree Name Changes in MyU

• Medical School Staff Professional Development Policy – 2023

• Visit the Professional Development Page

• Professional Development Process, Timeline and Request Approvals

Safety of Minors 

In conjunction with the University's Safety of Minors policy, CEHD maintains this accompanying policy and procedures.

Sexual Misconduct Training 

In conjunction with the University's mandatory Sexual Misconducting Training course, the Medical School maintains this accompanying policy and procedure. 

Policy: Travel Reimbursement for Campus Locations & Intercampus Travel – Medical School

Purpose: To clarify Medical School-specific guidelines and allowable travel expenses to, from, and between, the three campus locations of the University of Minnesota Medical School: Twin Cities, Duluth, and St. Cloud. This policy supplements, not replaces, existing UMN policies.

Policy Owners: Medical School Human Resources and Medical School Finance

The Dean's Office policy is that we don't pay out vacation balances except in extreme circumstances. Per the civil services rules an employee may request a cash out but at the unit's discretion. 

Taking time away from work is essential to maintain employee wellbeing and work/life balance. We recommend that you work with your supervisor to find an immediate plan to take some time off so you avoid missing any further accruals.  As your supervisor, they should be in full support of you taking the time off you need to avoid losing vacation accrual. Since you are so close to the max, we would recommend you take off more than the minimum and give yourself a much deserved break.

Guidelines for Unpaid Volunteers at the University of Minnesota Medical School

This document provides guidelines for unpaid volunteers at the University of Minnesota Medical School (UMN), detailing what activities they are permitted to engage in and how they differ from employees. It incorporates federal labor laws, Minnesota state laws, and UMN-specific policies.

Definition of Unpaid Volunteers:

Unpaid Volunteers: Individuals who offer their services without expectation of compensation or benefits. They participate in volunteer activities for personal satisfaction, experience, or to support the University’s mission.

• Workplace Flexibility - Medical School Policy

The University of Minnesota supports and encourages a healthy work life balance for employees. Research shows that the benefits of offering flexible work arrangements not only contribute to an increase in employee loyalty and morale, it also reduces tardiness and absenteeism, and enhances organizational image as a family-friendly place to work. 

The Dean's Office strives for excellence in the employee experience. A flexible work environment can contribute to this goal by providing the potential for employees to perform consistently at the highest levels, work together efficiently and effectively to meet the college’s objectives, rise together to the challenges facing the contemporary workforce, and remain agile during periods of disruption. By integrating a flexible work environment with a performance-focused culture, we are able to support our employees’ wellbeing while achieving college goals and objectives. 

In the Dean's Office, flexwork refers to flexible work arrangements that vary from the standard 9-to-5, in the office approach.

Flexwork Resources

• Flexwork Principles & Practices

• Flexwork Agreement

• Request to Work Remote Out of State Process

• University's Work With Flexibility principles and guidelines

• Work From Home Ergonomics Guide