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Welcome Email
Welcome Email
After a formal offer as been accepted and the offer letter has been signed, HR will initiate the onboarding process. The new employee will be sent the below email:
This provides them instructions on how to complete the I-9 verification and background check.
i-9 verification
i-9 verification
Complete I-9 Employment Authorization
The I-9 must be completed with HR before the first day of employment. The employee will be sent home and their appointment terminated until verification is complete. New employee will need to follow instructions via the New Employee Information email sent to them by HR. New employees cannot start working or get paid until the I-9 verification and background check are complete. New employee start dates will be adjusted accordingly.
Resources for Employees
Resources for Employees
Background Check
Background Check
Initiate background check
Background checks are required for all hires, internal transfers and re-assignments (including temporary/casual employees) if one has not been completed by the University of Minnesota within the past 12 months. The policy also requires background checks for all volunteers who interact with or oversee minors in program activities or recreational or residential facilities. New employees cannot start working or get paid until the I-9 verification and background check are complete. New employee start dates will be adjusted accordingly.
Background checks are not required for undergraduate or graduate students, unless they are participating in a program with minor children or having access to private data or confidential information.
onboarding email & information
onboarding email & information
Once the I-9 and Background check are complete, HR will enter the employee into the HRMS System (PeopleSoft), and that will generate the new employee's x500 and EMPLID.
The new employee will be sent the below email:
Attached to this email is the:
Dean's Office Human Resources New Employee Orientation
Dean's Office Human Resources New Employee Orientation
The new employee will automatically be scheduled for Human Resources New Employee Orientation, held every Tuesday at 11 am via Zoom with an HR Business Partner. New employees since the last orientation will be invited.
Medical School New Employee Orientation
Medical School New Employee Orientation
Held monthly, new employees from the previous month will be invited.
Department onboarding checklist
Department onboarding checklist
1. Send employee first day of work email
The following email template should be used to communicate important information prior to the employee's first day.
2. Onboarding Checklist
3. Encourage employee to complete University required trainings
Assigned courses are available for completion through Training Hub. See the Learner's Guide to learn how to find, enroll, and HIPAA training managed through Training Hub.
Preventing Sexual Misconduct, Discrimination and Retaliation
Zoom: Getting Starting, Host a Meeting, Host a Webinar, & Understand HCC Requirements
4. Request Work Study Application for eligible student employees.
Other Offer & Conclusion Resources
Other Offer & Conclusion Resources
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