New Employees

Welcome and congratulations on your acceptance of a position at the Medical School here at the University of Minnesota!

Your position is contingent on the successful completion of a background check AND on your authorization to work in the United States. To verify that you meet these requirements you will need to complete a background check and an I-9 (Employment Eligibility Verification). Please follow the steps below to complete these items. 

Both the background check and I-9 must be completed prior to your first day. Please do not being working unless you've received the go ahead from HR and received the onboarding email. 

Background Check

You will receive an email from HireRight, our background check vendor. Please complete the background check request as soon as possible as there have been some delays due to COVID staffing issues at courthouses. This background must come back prior to your first day of work. Please check your spam folder and complete the email's instructions right away.

I-9 Verification

Part 1: Complete I-9 Section 2 Online

Follow the provided link to I9express: https://www.newi9.com/

Employer Name or Code: 13636

Location: Medical School

Start date: As indicated in offer letter and email from HR: MM/DD/YYYY

Employee Id: *leave blank*

• Employee guide for completing the I-9

Part 2: Document Verification

Please upload the three required documents to complete your I-9 remotely.  Click on the document icons below to download.

1. Page 3 of the Remote I-9 Instructions, signed by your "Authorized Representative." (Note: HR will complete the "Hiring Unit Information" section).

2. I-9 Section 2 - fill out Section 2 with your document information in the respective columns and get signed by your "Authorized Representative."

3. Copy of your Identification Documents, Passport/Permanent Resident Card if you are using that as your verification document. If using your Permanent Resident Card, please upload both sides.

   • List of Acceptable Identification Documents: You need one List A document OR a combination of a List B AND List C documents.  

Authorized Representative:

Please note that page 3 of the Remote I9 Instructions and the I9 Part 2 paper form must be completed with the support of an Authorized Representative prior to your start date. You must show your identification documentation to an Authorized Representative and have them sign both of the forms linked below. The Authorized Representative can be anyone you know, except a family member. This person can be a friend, roommate, or coworker, etc. or a local person identified by the hiring unit.

Document upload is via Box Secure Storage. Box is the University's most secure virtual storage option and is much more secure than sending sensitive information via email. (note: you may need to enroll in the UMN box program first by navigating to box.umn.edu and clicking "Enroll"): 

Once your background check and I-9 are complete, HR will notify you and will be following up with additional onboarding materials regarding benefits, PTO, etc., and to schedule your onboarding meeting as we get closer to your start date.