Equipment

Equipment Loans

Faculty members who want to lend Kinesiology equipment to a colleague or organization need to report their intent to the Associate Dean for Research for approval and to the  Research and Instructional Lab Manager for recordkeeping and processing. If the equipment loan carries a charge, it should be structured to conform to the policy on Recharges and Reimbursements for Kinesiology Equipment Use. 

University policy: if anyone removes equipment owned by the school (e.g., computers, laptops, slide projectors, video projectors, digital cameras, camcorders, or any other piece of technology/AV equipment from the building), it must be signed out. To sign out the equipment, complete a Request for Removal and Use of university Equipment. These forms are located in SKB 3078 and online here. Filling out this form is essential for insurance purposes. 

Maintenance and Repair

Kinesiology recognizes the importance of functioning equipment for conducting research and training students. If the faculty user of the equipment has external funding, costs for equipment maintenance and repair should be written into the grant budget. In the absence of external funding, the Kinesiology Associate Dean for Research and  Research and Instructional Manager will review requests for shared equipment maintenance and repair and will determine, on a case-by-case basis, whether school funds will be provided.

The maintenance and repair of school funded shared equipment will be covered, given that more than one faculty member uses the equipment. For shared equipment, please work with the Research and Instructional Lab Manager for processing.

Recharges and Reimbursements for Kinesiology Equipment Use

Scholarly activities within Kinesiology sometimes include delivery of services that require the use of Kinesiology equipment. The term “Kinesiology equipment” is meant to include equipment purchased by Kinesiology funds, funds provided by the University of Michigan, or external funding agencies. When the use of Kinesiology equipment involves a delivery of services, the following principles should apply:

• When the same equipment is needed by multiple faculty members, the scholarly and service use of the equipment must be coordinated through mutual agreement to ensure that both functions are adequately supported. Faculty members should consider the role they played in procuring the equipment and the urgency of each user’s need. In cases of disagreement, the Associate Dean for Research will serve as the arbitrator.

• When equipment is used for scholarly activity rather than service activity, there should be no charges associated with its use.

• When equipment that qualifies for Kinesiology maintenance and repair coverage is used for service activities for which a client will be charged a fee, then 10% of the collected fee should go into the Kinesiology equipment account to cover the cost of Kinesiology equipment repair and maintenance.

• Requests should originate within the relevant User Group(s) for approval.

Sale of Equipment

Members of Kinesiology have a variety of choices to purchase equipment necessary for carrying out research and teaching. Equipment may have been purchased from a variety of funding sources such as:

• Kinesiology funds

• University of Michigan funds

• Private foundation

• Businesses associated with University of Michigan

• State and federal agencies such as Michigan Governor’s Council on Physical Fitness, Health, and Sports, National Institutes of Health, and National Science Foundation

However, when equipment is purchased using a Kinesiology or University of Michigan entity, the University of Michigan holds the title to the equipment. Equipment, including computers, with an initial cost of over $5,000, or fabricated equipment with a non-labor cost of more than $5,000, will receive a U-M and/or federal agency tag number. It is the responsibility of the University of Michigan Property Control Office and School of Kinesiology administrative staff to ensure that the equipment is tagged (i.e., IT Support Manager for computer equipment and  Research and Instructional Lab Manager for all other equipment).

When the equipment is no longer needed, and no alternative users can be found within Kinesiology, administrative staff contacts property control to get a waiver to sell the equipment (i.e., IT Manager for computer equipment and Research and Instructional Lab Manager for all other equipment). Once this is completed, it is sent to Property Disposition for resale. Funds from selling equipment is used to offset the costs of having moving and trucking remove the equipment and for procurement to catalog it and sell or dispose of it. 

Loss of Equipment

The university’s Insurance and Claims Administration provides coverage for the loss of equipment due to theft or property damage. A deductible is applied in cases of theft, and it is generally charged to the account or funding source that initially purchased the equipment. However, property damage resulting from events such as floods or electrical surges does not require a deductible.