Reviewing the Draft

Calendar Drafts

A working draft of the Calendar will be made available to campus partners starting in spring of each Calendar production cycle.  This draft will continue to be updated throughout the year with approved changes.  Campus partners will have continuous access to this draft until mid-February, so that revisions can be reviewed on an ongoing basis.  

Logging into the Draft

Access to the draft is through the Acalog Catalog Management System.  Please visit Draft Calendar Login Information if you require the shared reviewer login information.  Faculty contacts may share this login information with other secondary reviewers within their faculty/departments.

Has the Draft been Updated with My Most Recent Request?

The timing of when revision requests will be updated in the Calendar draft depend on a number of factors including whether there is a course component to the revision, and other Calendar requests.   To determine whether a specific request has been updated in the draft, please refer to the RO's Tracking Sheet, which will provide a date if the draft has been updated with a specific request, or will indicate Pending if the change has not been updated yet.

Review the Draft

Why review the draft? If everything has gone smoothly up until the first draft – all of the changes have gone through U of A governance as expected; all changes have been clearly communicated to the RO through the proposals; all changes have been accurately updated in the draft by the Calendar Editor – then the draft should be perfect with no errors or oversights. Although all parties (the RO, U of A Governance, Faculties and Departments) do their best to ensure accuracy throughout the process, it is always possible for items to be missed. For example, you were expecting a new course to be included in the Calendar, and it is not in the draft. Perhaps the course had been challenged, and could not be incorporated. Either way, it is best to sort out these details before publishing the Calendar!

Also, for changes to the Calendar that do not require governance approval, the release of the first draft is a good opportunity for Faculties to review those items and make updates if necessary.

Note: If you do not see an expected change in the first or final draft, do NOT assume that it will appear in the Calendar. You must contact the Calendar Editor immediately.

Faculty contacts are expected to review the drafts of the Calendar, with specific attention to the following:

• • • Check that the changes you submitted through governance are accurately reflected

    • Inquiries – Contact Information.  Are changes needed? If so, submit directly to the Calendar Editor.

    • Academic Schedule.  Check for any conflicts in the schedule.

    • Undergraduate Application Deadlines for Admission and Readmission.  Review any deadline changes. Are your Faculty’s sections consistent? 

    • Admission Requirements by Faculty.  Review any admission requirements changes. Are your Faculty’s sections consistent?

    • Faculty Sections.  Review Faculty sections carefully to ensure that all approved changes are reflected.

    • Members of the Faculty lists if your faculty has chosen to continue publishing this in the Calendar.

    • Course Listings.  If you had submitted course changes for approval, ensure that all of the information is correct: course name, weight, offering, course description, co-/prerequisites. Check that program sections reflect changes made to the course listings section and visa versa. 

      • Note: Both course listing and program section changes have to have been circulated through governance to be reflected.

    • Reserve List.  Check to see that this listing reflects all courses that should be held on the Reserve List.

    • Web References & E-mail Addresses.  It is important that these are accurate so that students and staff can easily access information and resources.

    • Charts.  Refer to the charts in your Faculty's program section.

Submit Changes/Questions to Calendar Editor

If you find an error or omission in the draft of the Calendar, you can notify the Calendar Editor via email (calendar@ualberta.ca).  

Important Note: When sending notification of an error, please provide:

• the title of the Calendar page on which the error was found

• a short description of the error, including what the correction should be

• the approval date and governance committee through which the change was approved (e.g., GFC Programs Committee, March 16, 2023).

Deadlines for Inclusion into the Final Draft of the Calendar

The Production Schedule lists the Calendar production deadlines.   

If you have content that is urgent but will not make the posted deadline, please notify the Calendar Editor (calendar@ualberta.ca) so that options can be considered.