Approval Processes
In this document, approval process refers to the pathway of committees that any particular change to the Calendar, policy, regulations, programs, etc. must go through in order to achieve approval for implementation.
Faculty-level Approvals
Nearly all Calendar changes require some level of approval within each Faculty. As each Faculty has their own governance processes and documentation, change proponents are encouraged to connect with the governance and Calendar team within your faculty to confirm:
whether a change proposal has gone to the appropriate committees and has received all of the required approvals
the timing of whether faculty approvals need to happen before or after starting on the institutional governance approval pathways
Which Changes go Where?
If you are unsure about where your Calendar change should go, contact ugovgfc@ualberta.ca and/or calendar@ualberta.ca for assistance.
Editorial Changes
Refer to Editorial for more information about the different types of editorial changes.
Editorial changes can be sent directly to calendar@ualberta.ca for review by the Calendar Editor and/or Exams and Timetabling.
Course and Minor Program Changes
For Courses:
New courses
Any changes to an already existing course
Course deletions
For Programs, Regulations, and Other Calendar Pages:
Course requirements within a program (if total credits and overall program structure don't change)
Faculty general description
Name changes for Minors
Undergraduate Course and Minor Program Changes
After these have been approved by your faculty council (or delegate), please ensure your change document notes the date it received the approval.
Your change documents can then be submitted through the Governance Upload form.
Graduate Course and Minor Program Changes
The Graduate Program & Policy Pathway can be found on FGSR's Program Support Team (GPST) - Graduate and Non-Credit webpage.
After these have been approved by your faculty council (or delegate), please ensure your change document notes the date it received the approval.
Your change documents can then be submitted through the Governance Upload form.
Course Changes that also Impact Fees
If your course change also involves a change to fees, please also see Rules for Fees.
Substantive Calendar Changes
For Courses:
Course designators
For Programs, Regulations, and Other Calendar Pages:
New, suspended, or terminated programs
Admission requirements/deadlines
Faculty Regulations (including Academic Standing, Graduation Requirements)
Name changes for Programs or Majors
Program requirement changes that impact total course load
Major program changes (ex. significant changes to the structure of a program, creation of routes/concentrations/common cores)
Undergraduate Substantive Changes
Undergraduate substantive changes can be submitted to Carley Roth at the Office of the Provost, with a copy to Suzanne French.
Alternatively, a new submission portal is currently being piloted until Fall 2022. To submit you change documents through the portal, see this Governance Upload form.
Graduate Substantive Changes
The Graduate Program & Policy Pathway can be found on FGSR's Program Support Team (GPST) - Graduate and Non-Credit webpage.
Please contact Andrea Riewe (ariewe1@ualberta.ca) at FGSR prior to approval by your faculty council (or delegate).
Once ready, please submit your change documents through the Governance Upload form.
External Approval
Some changes to academic programs require approval beyond U of A Governance by the Ministry of Advanced Education (AE). Please contact the Office of the Provost for guidance.