Deadlines & Production Schedule

Deadlines

There is one deadline to note in the Calendar Production Cycle: 

ALL course, program, and regulation changes must have final approval from the appropriate governing body before the end of January (for the Calendar being published that year; ie. January 2025 for the 25-26 Calendar).

What happens if I miss this deadline?

For program and regulation changes:

• Late approvals will be considered on a case-by-case basis, considering factors such as impact of the change, when it was approved, and the approved implementation date.

• Possible outcomes at the discretion of the Calendar Editor include:

  • Updating into the draft Calendar after final review has ended

  • Updating into the Calendar after it publishes, either as errata or addenda, depending on the change approval date

  • Being delayed until the following Calendar (e.g., early implementation, where the change has been implemented, but is not published in the current Calendar)

Production Schedule for the 2025-2026 Calendar

2024

April  -  Calendar Draft is created and made available to campus stakeholders.  Faculties are encouraged to review the draft throughout the production period, but should check the Tracking Sheet to see when a change has been entered into the draft.  Revisions begin based on approved motions from the U of A Governance website.

2025

January - Deadline for ALL course, program and regulation changes to receive final approval from the appropriate governing bodies (i.e., PC/GFC/GFC Executive/BLRSEC/BoG, IAE or CAQC) to ensure inclusion in the Calendar when it is published.

February 1 - FINAL REVIEW PERIOD.   By this date, the draft Calendar should include all changes approved up to the end of January.

February 12 - FINAL EDITS DUE. All errors, omissions, and editorial changes must be submitted by this date to ensure they are reflected in the Calendar when it is published.

March 3 (next business day since Mar. 1 is a weekend) - ONLINE CALENDAR is posted live.

Links to Other Schedules

• Governance Meeting Schedules on the University Governance webpage