Amendments

Changes after the Calendar has been published

Since the Calendar is considered our contract with students, its integrity is of the utmost importance. It is imperative that we share the responsibility of reviewing the Calendar drafts to ensure no errors or omissions are made. It is also important to ensure that changes intended for implementation in the 2024-2025 Academic Year are proposed to governance in time for publication in the 2024-2025 Calendar. However, some changes may be included in the Calendar even after it is published:

Early Implementation Changes

These are changes that are approved through governance for immediate implementation, but will not be updated in a currently published Calendar. Instead, these are to be updated in the current draft Calendar for the following publication.

Example: In late February 2016, a change you made to a course was approved by governance for immediate implementation. Although the course may exist and be offered, it does not appear in the 2016-2017 Calendar online as the Calendar is already published.

As noted in the previous section on Timing and Implementation, early implementation changes are considered atypical. One reason is that late changes not appearing in the Calendar can negatively impact the integrity of the Calendar as our contract with students. For this reason, we emphasize the importance of beginning your changes early enough so that they can be incorporated in the Calendar at the same time (or earlier in the case of changes requiring advance notification per UAPPOL) that they are implemented. In some circumstances, this cannot be avoided.

The difference between early implementation changes and addenda is that early implementation changes will not be reflected in the online Calendar for that year.

Errata

Errata are changes made to correct severe errors in the Calendar. They are usually posted when doing otherwise would seriously disadvantage students.

Errata are addressed on a case-by-case basis. If you would like to submit errata, please contact the University Calendar Editor for guidance as soon as possible.

Within the Office of the Registrar, the inclusion of errata is under the authority of the Deputy Registrar, who has delegated that authority to the University Calendar Editor.

Inclusion of errata in the online Calendar is indicated by: a correction notation added to the top of the page and a link provided to the Amendments to the Calendar page where a description of the change and/or an archived copy of the original text will be available.

Time Limitations on Errata

Once a Calendar has been published, change proponents have 1 year to note any errata involving regulatory changes in order to have them corrected. Once that year has passed and a new Calendar has been published, any errata involving regulatory changes will need to be approved again.

Time limitations for errata that is editorial is at the discretion of the Calendar Editor.

Addenda

Addenda are adjustments to the Calendar that are permitted to be made post-production due to a significant change to a regulation.

Addenda can occur at any time, and possible addenda are generally monitored jointly by the RO and U of A Governance.