Events

Organizing Library Events 

Library staff and PSO members may plan group events such as book fairs, OBOB tournaments, author events, STE(A)M events, and literacy nights. There are a few district procedures that must be considered when planning events.

Contracts & Service Agreements

• All service agreements must be sent to the district Chief Financial Officer and their secretary. 

• TTSD protocols require that only district-designated signers (the CFO and the Superintendent) sign service agreements. 

• Business Office Contacts: https://www.ttsdschools.org/departments/business-office/contact-information

• More info at: https://www.ttsdschools.org/departments/business-office/contracts-agreements

Scholastic Book Fairs

• Scholastic Book Fair Service Agreements must also be signed by the CFO.

• All book fair chairs should add the CFO as a co-chair in the Scholastic Host Hub, so they have access to the Service Agreement.

• After adding the CFO as a co-chair, book fair chairs shall send the CFO or business office an email when they are ready to request a Service Agreement signature so that the CFO can sign it within the Host Hub.

  • Example Email Subject Line: <School Name> Scholastic Book Fair Agreement: Signature Requested

• The CFO does not need to be involved or consulted regarding any other aspect of the book fair.

Booking Buildings

• If staff need to use a building outside of school hours, they must reserve the space and check in with Operations. 

• More info at: https://www.ttsdschools.org/departments/operations/facility-use