enrollment checklist
Embedded Files
Enrollment begins the moment you accept the offer to join Indianapolis Teaching Fellows and ends on your first day of Pre-Service Training (PST). This process involves a series of tasks that include basic onboarding to the ITF cohort, admission to Marian University, preparation for Pre-Service Training, and obtaining a teaching position at a partner school. Because of the number of tasks, it is important that you set aside time weekly to check items off of this list. The enrollment process is unique to each candidate, as certain factors and personal circumstances will affect the timing of completion. It is important that you meet with the ITF Recruitment Manager to discuss what tasks will be priorities for you.
🔁Replay: Enrollee Program Overview 🔁
🔁Replay: Enrollee Program Overview 🔁
The Checklist
There are ten* main enrollment items listed for you to complete below. Please read the following descriptions carefully, and keep track of any questions you have for the recruitment manager. Be sure to check out our Pro Tips to keep you organized and engaged during enrollment.
*NOTE: The enrollment items are broken down into specific steps including: documentation, exams, pre-work, event registration, or self-study. Manage your time wisely.
Enrollment Checklist Quick Links
Enrollment Checklist Quick Links
- Update Your Legal Info
We are strongly committed to protecting your privacy. Indianapolis Teaching Fellows collects your personal information, including your social security number. This information remains strictly confidential, is securely housed, and we will never share it with others unless it’s to protect your personal interests, permitted or required by law, or if we have your prior consent to do so. We consider the confidentiality and security of your personal data to be of the utmost importance and we will take all reasonable measures to protect your information from disclosure or access by unauthorized parties.
PRE-WORK: None
COST: None
LINK(S): SSN Submission Form
IDEAL COMPLETION TIME: Immediately upon enrollment
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive confirmation notification from TNTP!
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
2. Zoom Meeting with ITF Manager ("Welcome Call")
2. Zoom Meeting with ITF Manager ("Welcome Call")
Our Manager of Recruitment and Cultivation will serve as your guide to ITF onboarding, the enrollment process, and preparation for Pre-Service Training. Each fellow will participate in a 45-minute Zoom meeting ("Welcome Call") with the manager, so please plan ahead.
PRE-WORK:
Watch the Program Overview video
Schedule your Welcome Call through Calendly
COST: None
LINK(S): Schedule a Welcome Call
IDEAL COMPLETION TIME: Within 1-3 days of enrollment
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive a "Welcome Call Recap" email from the Recruitment Manager.
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
3. Cohort Member Info Survey
3. Cohort Member Info Survey
We want to get to know you! Personal relationships are a huge component of the Indianapolis Teaching Fellows program. We want to ensure that you have a strong community of support and guidance from our staff. This survey gives us a little information that will be shared with the ITF team.
PRE-WORK: Please fill out the Information Survey and upload a clear headshot.
COST: None
LINK(S): 2025 Cohort Member Info Survey
IDEAL COMPLETION TIME: Within one week of enrollment.
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive a completion email
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
Sample Supplemental Item Email.docx4. Marian University Admission
4. Marian University Admission
Start by completing an online application to Marian University. Please select the ITF-MAT program only. Your participation in the ITF program depends on two factors: (1) completing your application in its entirety, including any additional materials that are requested; and (2) receiving acceptance from the university.
*NOTE: Applicants whose official GPAs do not meet admission requirements will be required to submit additional documents.
PRE-WORK/STEPS: In order for an application to be considered complete, Marian requires the following documents to be submitted:
Official transcripts from all post-secondary institutions that you have ever attended. To be official, transcripts must be sent directly from the institution to Marian.
A background check through the Indiana State Police - INkless. Please follow the detailed instructions provided by Marian or results will not be received.
Your Resume or CV. Please upload this to the "supplemental items" section of Marian's application portal
COST:
Background Check (=$45)
Transcripts (=around $10 each unless you have a financial hold)
LINK(S): Included above OR by accessing the MU application portal
IDEAL COMPLETION TIME: Within 6 weeks of enrollment (or May 1, 2025)
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive and sign the acceptance letter from Marian University
POINTS OF CONTACT:
Jes Janssen, Marian University, Assistant Director of Online Admission and CRM
Candace Jones, ITF Recruitment Manager
2023SampleFinalResume.docx5. "School Hire Ready" Status
5. "School Hire Ready" Status
While it's your responsibility to lead your own job search, ITF supports your efforts by actively sharing your resume with school leaders. When the tasks below are completed, you will be free to begin your application/interview process with schools of your choosing. Your information will also be included on a private resume website, and we send resumes directly to school leaders when we learn of vacancies that match your content area and/or interests. Be sure to read the full School Hiring Guide for more information.
PRE-WORK/STEPS:
View the sample resume
Download the ITF Resume Template and fill in your information. Submit it to the recruitment manager (as a .doc or .docx file) for review. (Your resume will not be added to the school partner website if it is formatted incorrectly.)
Create a three-sentence hiring bio using the template and submit it to the recruitment manager for review.
Complete and submit an interview preparation activity to the recruitment manager.
COST: None
LINK(S):
IDEAL COMPLETION TIME: Within 3-4 weeks of enrollment. Hiring season typically runs from February through August, but it is to your advantage to become "School Hire Ready" as early as possible.
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive a "School Hire Ready" approval email from the recruitment manager. You will be free to begin your job search from this point!
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
6. Site Visit (*Attendance Required)
6. Site Visit (*Attendance Required)
Site Visits are mandatory, day-long events that give you an opportunity to begin building relationships with other ITF cohort members and staff, tour a partner school, potentially interview for positions, and get a glimpse into PST. In 2020, more than 70% of fellows were hired as a result of a site visit.
PRE-WORK/STEPS:
When the Site Visit dates are released, clear your schedule for one of those days (You should be available from about 8:00am until 5:00pm.)
Register for the site visit and share with us any partner schools you have already interviewed with.
Read about Site Visits and reach out to the recruitment manager if you have any questions.
Be sure to have completed all steps to become "School Hire Ready"
If you are already hired at a partner school, submit your hiring contract or principal letter prior to the Site Visit.
COST: None
LINK(S): Register for a Site Visit
IDEAL COMPLETION TIME: Attend a Site Visit in April or May 2025.
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
7. Hiring Documentation
7. Hiring Documentation
You must be employed at an ITF Partner School in your assigned subject area in order to remain in the ITF program. If you are currently serving as a paraprofessional, instructional assistant, or another role in a partner school, your principal must compose a signed letter stating that you are hired for a teaching position in the upcoming school year.
PRE-WORK/STEPS:
Submit your hiring contract using the Google Form.
If you currently work in a school and the hiring contract is not available, submit a letter composed and signed by your principal using the criteria named in the Google Form.
COST: None
LINK(S): Hiring Documentation Form (2025/26 School Year)
IDEAL COMPLETION TIME: May 2025
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive a confirmation notification
POINTS OF CONTACT:
Candace Jones, ITF Recruitment Manager
Your School Principal/School Hiring Manager
8. Enrollment Coursework Modules
8. Enrollment Coursework Modules
Pre-Service Training (PST) will be your introduction to the graduate-level coursework you will complete as a fellow, serving as your first "semester" with Marian University. Our Enrollment Course will help to build the foundational mindsets you will develop as a teacher. You will delve deeply into some key readings and concepts during PST, but it will be important for you to be familiar with them before training begins. You will be provided some assignments related to the Core Texts during enrollment.
PRE-WORK/STEPS:
Download TNTP's research publications, The Opportunity Myth and The Opportunity Makers; Purchase or rent Zaretta Hammond's Culturally Responsive Teaching and the Brain
Complete the first Pre-Enrollment Module in Google Classroom.
Reach out to the recruitment manager if you have questions.
COST: See provided links for cost details. (CRT and the Brain may also be available through your local library.)
LINK(S):
2025 Cohort Pre-Enrollment Course (Google Classroom)
IDEAL COMPLETION TIME: Within one month of PST (April or May 2025)
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
9. Suicide Prevention Training
9. Suicide Prevention Training
All teachers in Indiana must become certified in suicide prevention in order to earn their professional license. Suicide Prevention Training is offered online, and many of the training programs are free of charge.
PRE-WORK/STEPS:
Make arrangements to receive suicide prevention certification through an IDOE approved course* (*must be at least one hour long)
After completing the course, save a copy of your certification and submit it to the recruitment manager
COST: Varies per program
LINK(S): IDOE Approved Suicide Prevention Training (navigate to the section, "Suicide Prevention Vendors for Teacher Licensing")
IDEAL COMPLETION TIME: Within 3 months of enrollment or July 1, 2025
YOU'LL KNOW THIS ITEM IS COMPLETE WHEN: You receive your completion certificate
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
10. PST Acknowledgement Forms
10. PST Acknowledgement Forms
Before you begin teaching this summer, you will receive a PST Handbook that outlines all expectations for your participation. You will also be asked to sign a document confirming you have read and understand the handbook, as well as a video acknowledgement form in the event that your image is used in future trainings or promotional materials. When you receive the handbook, please read it carefully and reach out to the ITF team immediately if you have any questions.
PRE-WORK/STEPS: Read through the PST Handbook, sign, and return to the recruitment manager.
COST: None
LINK(S): PST Handbook (COMING 2025)
IDEAL COMPLETION TIME: Within the first week of Pre-Service Training (or June 2025)
POINT OF CONTACT: Candace Jones, ITF Recruitment Manager
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