Embedded Files
Amazon Orders
Selecting Items
Selecting Items
Periodically check the Supplies Ordering spreadsheet and ask staff members to see if supplies need to be ordered.
Confer with FT staff regarding specific (i.e., non-routine) needs and get the library director's approval before placing the order.
Log into Amazon using the lib-ts@tiu.edu account (password is in the lib-eresources LastPass).
Add pertinent items to your cart.
Check the Reorder List on Amazon to see items we routinely purchase.
When putting your cart together, only add items that will get charged to the same budget line. (We only have the option to enter a single budget line per order.)
Checking Out
Checking Out
In your cart, click Proceed to Checkout.
In the Checkout Screen, enter the following information:
1. Group: Deerfield (only option)
2. Business order information
PO Number: Library
GL Code: [Full Library Budget Line]
Department: Library [Budget Line Description]
Name: Blank (no change)
3. Shipping Address: The Rolfing Memorial Library (should be default option)
4. Choose a Payment Method: Pay by Invoice (should be default option)
5. Review items and shipping: If the order isn't urgent, choose Amazon Day shipping (so we can get money back). Otherwise, choose the quickest/least expensive option.
Before placing the order, go to the Budget Spreadsheet and add the purchase information into the appropriate budget tab, using the purchase date as the invoice date. (Because you don't yet have an invoice number, this will mark the purchase as an anticipated expense for budget forecasting purposes.)
Once the purchase is logged, click Place your order in the Amazon checkout window.
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