About midway through the quarter, students need to have a sense of how they are doing in class, and if they are not doing great or are in danger of failing, they should be made aware of that so that they have the time and possibility to improve their performance. It is essential to provide a midterm assessment. Around week 6, students should have received one or more grades for course assignments so they know how they are doing. If students are in danger of failing the class, they should be contacted by the instructor to inform them about this, and the instructor should give guidance on what they should do in the remainder of the quarter to avoid a failing grade.
It's the end of quarter, your students have filed their evaluations, and you've finished your final exams and/or presentations. It's time to calculate grades for your students and file them with the Registrar. Here are the steps to finishing up the quarter.
Grading
Submitting Grades
Gradebook Express
Grade Changes
Giving your TA access
Late/Retro Add/Drops
Instructors are required to assign a final grade for each student registered in a course. Final grades are filed online on MyUCLA. Below are descriptions for each grade category for your reference. More about grading.
UNDERGRADUATE GRADES:
A+ Extraordinary
A Superior
B Good
C Fair
D Poor
F Fail
P Passed (Achievement at grade C level or better)
NP Not Passed
I Incomplete
IP In Progress
DR Deferred Report
The grades A, B, C and D may be modified by a plus (+) or minus (-) suffix, to either raise or lower the grade-point average (GPA).
GRADUATE GRADES:
A Superior Achievement
B Satisfactorily demonstrated potential for professional achievement
C Passed but work does not indicate professional achievement
F Fail
S Satisfactory (achievement at grade B level or better
U Unsatisfactory
I Incomplete
IP In Progress
DR Deferred Report
Incomplete (I) Grades: An Incomplete may be assigned when the work is of passing quality but is incomplete for a good cause (such as illness or other serious problems). The Incomplete grade will remain on the transcript along with the final grade that the student may later receive for the course. Never assign a grade of “I” (Incomplete) without a student requesting it.
Deferred Report (DR) Grades: A Deferred Report may be assigned when the work is complete but a grade cannot be assigned because of disciplinary proceedings or other problems. The instructor must send the Dean of Students a letter explaining the reasons for assigning the DR grade.
*A “DR” does not mean that the student has dropped the class.
For final grade changes and removal of Incompletes, please visit or email Student Services in 103 East Melnitz Hall for grade change forms. You will need to include the following information:
Student Name
Class name and course number
Previous grade
Change of grade
Reason for changing the grade
Faculty signature
Once all the forms are filled out, please return to Student Services for processing.
Please note: Faculty MUST handle this form - the student should never file the form.
Course grades must be submitted through the online UCLA Gradebook found on MyUCLA.
In order to access the Gradebook or Gradebook Express, you must be officially hired and processed, as well as have a BOL account.
Faculty should log on to the UCLA Gradebook as soon as possible in order to view courses and deadlines for grade submission. You will also receive a reminder email from Student Services when grades are due. You must submit your grades on time!
Please be advised that you must give “milestone” grades to the undergraduates throughout the quarter. At the very least, you must give a grade at midterm time as well as a final grade. This is to give the student a sense of their progress in the course.
Go to http://my.ucla.edu and click on the blue “Login” box.
Enter your UCLA (BOL) logon ID and password.
Under the “Features” menu on the left-hand side, select “Classes.”
On your class list, verify that the classes are for the correct quarter. If they are not, please select the correct quarter from the dropdown menu.
Find the class that you want to submit grades for and click “Gradebook” under that specific course name.
On the Gradebook Choice page, select “Gradebook Express.”
Enter the grades individually. If you are entering a Failing grade, you will need to include a short explanation.
After you have entered all the grades and required remarks, click “Review and Submit.”
Review the grades and remarks.
To confirm and send your grades to the Registrar’s Office, click “Submit Final Grades to Registrar.” You must click on this button in order for the grades to be submitted. Otherwise, the students will not receive their grades.
Print out the confirmation page with your confirmation number and a record of the grades you submitted to the Registrar.
You may access the Gradebook at any time during the quarter. However, you will not be able to submit the grades until the submission date range (which can be found in red when you click on “Gradebook” for the specific course).
You can also use the “Gradebook” option rather than “Gradebook Express.” “The Gradebook Helper” can be used as a grading tool – You can choose grading categories and percentages, and it will calculate a suggested final grade.
Our large undergraduate courses are supported by Teaching Assistants. If you have a Teaching Assistant, you can choose to give them access to the Gradebook to assist in filing grades. Here is how to grant access.
Choose “Gradebook” (NOT “Gradebook Express”)
Choose “Gradebook Assistants”
Click the box that says “TA Access”
Change the 2 dropdown menus (“Scope” and “Access”) to reflect what you want them to have access to. If you would like them to have full access and be able to submit final grades, please choose “All Items, Schema, & Final Grades” on the “Access” dropdown menu.
Repeat these steps for each class that you teach.
If you are having difficulties with Gradebook, please contact the Department of Theater Office directly. We will be able to provide a detailed, step-by-step outline with specific screenshots.
Late/Retro Add/Drops
To process late or retro adds and drops, the student should pick up the form (blue petition) from Student Services at 103 East Melnitz Hall. The student must retrieve the faculty signature and then return the form to Student Services.
Late adds/drops (after published deadlines) are discouraged. It is possible that they will not be approved. You may be asked by the Vice-Chair for more information.