Basic Terms

List CPV (Common Procurement Vocabulary) represents unified classification system for public tenders, whose goal is to standardize links, which contract owners and customers use for description of subject matter of public procurements. CPV consists of main vocabulary, which is used for determination of subject matter of a procurement, and supplementary vocabulary, which is used for assigning other qualitative information. Main vocabulary is based on tree structure containing codes with a maximum of 9 numeric characters (eight-digit numeric code plus one control digit), which is related to verbal description of delivery, construction work or services representing subject matter of the procedure.

List NIPEZ is a list of commodities and commodity categories with connection to current hierarchy of CPV classification items. It is used primarily as information support for contracting public procurement both for contract owners and vendors. List NIPEZ is governed by Ministry of regional development of the Czech republic.

Contractor is a physical or legal entity, which supplies goods, provides services and carries out construction work. It is headquartered, has place of business or a place of permanent residence on the territory of the Czech republic or abroad.

Public contract documentation is a summary of all documents in physical or digital form, It's acquisition during procurement procedure, or after its conclusion is required by ZZVZ (law about public procurements), including full text of offers originals by all vendors and closed contracts.

Dynamic purchasing system (DNS) is fully electronic system for acquisition of common and generally available goods, services and construction work, which is time limited and open throughout its duration to all contractors who meet they conditions for inclusion to DNS and submit preliminary offer. DNS is a special procedure based on ZZVZ, applied in open tender.

Electronic auction is a process used for evaluation of tenders, during which the contract authority uses electronic tools enabling presentation of new reduced bid prices or new bid values, and which also enables an assembly of the current ranking of bids while using automatic methods for their evaluation.

Electronic market of public administration is a web application, which enables electronic procurement within prescribed procurement procedures. E-market is fully electronic system, where all procurement tasks are executed by both contracting authority and vendor in electronic form. As a part of the National infrastructure for electronic procurement (NIPEZ) there were 5 e-markets in the Czech republic. E-market is an electronic tool as defined by ZZVZ.

Electronic tool is software, alternatively its parts, which are connected with the network or electronic communication service. Through this, it enables network or service execution of tasks in electronic form including processing digital compression and data retention (provision § 149 paragraph 2 ZZVZ).

Electronic signature is data in electronic form, which are tied to specific message and is used for identity verification of the signed person in relation to this message. Message signature is verified by using qualified certificate or commercial certificate and guarantees document integrity and signed person identificatiom.

Helpdesk is technical support of the application, which is available on website http://helpdesk.tendersystems.cz or phone number +420 226 258 888.

Vendor's qualification is the vendor's capability of fulfillment of the procurement.

Proposal is submitted to the contracting authority. Proposal must contain documents required by ZZVZ and by specification in order to prove qualification, and also contract proposals signed by the contractor. Content and formal completeness of the offer and accuracy of submitted documents is evaluated by the the contracting authority first. Contractor is allowed to submit only one offer to the contracting authority.

Contract profile is an electronic tool through which the contracting authority publishes information and documents related to its public procurements according to ZZVZ in a way that enables unlimited and direct remote access and whose internet address is published in Journal of public procurement. Requirements for contract owner's profile requisites are determined by an implementing regulation (regulation no. 133/2012 Col., Regulation for publishing declaration for the purposes of the Public Procurement Act and the contract owner's profile formalities.

Estimated value of public procurement is the estimated amount of financial obligation implied from the fulfillment of public procurement, which the contracting authority is obligated to set for the purposes of tender procedure progress before its start. Decisive price for determination of estimated value is price without value added tax.

Framework agreement is written contract for a fixed period between a contracting authority and one or more applicants, which regulates conditions regarding specific public procurement of repeated supplies, services or construction work with similar subject to fulfillment assigned for the duration of the framework agreement, particularly in terms of price and quantity.

Contractor's registration is used to create the account of entity, which will act in the electronic tool as registered entity in the role of contractor. After successful registration, the contractor will be introduced to vendors register under the terms of the registration application. Only one entity can be registered under one ID number.

Contracting authority's registration is used to create account of entity, which will act in the electronic tool as registered entity in the role of contracting authority. After successful registration the specific entity will be introduced to the contract authority register under the terms of the registration application. Only one legal entity can be registered under one ID number.

System number is unique identifier of public contract registered on the contracting authority's profile.

Applicant is a contractor, who submitted an offer in a public procurement procedure.

Public procurement is a order based on a contract between a contracting authority and one or more contractors, whose subject matter is paid provision of supplies, services or execution of construction work.

Public procurement divided into parts - contracting authority can divide the contract into parts, if the subject matter of the contract allows it. In case of the division the contracting authority declares it in announcement or call for tender procedure start and defines the subject matter of the individual parts and other requirements related to the division of the procurement. Contracting authority specifies if the vendor is allowed to submit offer to all or some parts of the public contract or to just one part in the announcement or call for tender procedure start.

Journal of public procurement is part of the Information system for public procurement (ISVZ), which ensures the publication of information on public procurement.

Tender documentation is a set of documents, data, requirements and technical conditions of the contracting authority defining the subject matter of the public contract with the details necessary to produce a tender. The contracting authority guarantees the correctness and completeness of these specifications.

Public procurement is a procedure that the contracting authority must commit to when assigning the public order until the contract with a contractor is closed, if the ZVZ doesn't determine otherwise.

Contracting authority is public or subsidized or sector contracting entity.

Contracting authority is:

• a) Czech Republic,

• b) state-funded organization,

• c) local government unit and in the case of the capital city of Prague and municipalities also urban district or borough, and organizations controlled by them

• d) Land Fund of the Czech Republic, state Fund, the Czech national Bank, the Czech radio, the Czech television, the Czech consolidation Agency, health insurance company, a voluntary association of municipalities and other legal entity, if it was established by law or under law for the purpose of meeting needs in the general interest and is funded mainly by contract owners, or controlled by the public contracting authorities or public contracting authorities appoint more than half the members of its administrative, management or supervisory body.

Subsidized contract owner is a legal or physical entity who posts a public procurement contract paid out by more than 50% by funds from public sources or if the funds provided from public sources exceed 200 million CZK; funds are provided from public sources, even if they are provided through another person. The sector contract owner is an entity performing any of the relevant activities pursuant to § 4 of the ZVZ, if a) the relevant activity is performed on the basis of special or exclusive rights, or b) the contract owner may directly or indirectly exercise a dominant influence on this entity; dominant influence is exercised by the contract owner when it it firstly holds the majority of voting rights in person or through agreement with another person, or secondly appoints or elects more than half the members of its statutory, administrative, supervisory or control authority.

Applicant is a vendor, which filed within the prescribed time a request to participate in restricted procedure, the negotiated procedure with publication or a competitive dialogue, or a vendor who was invited by the contract owner to negotiate in negotiated procedure without publication, to submit preliminary offers in a dynamic purchasing system (DNS), to tender in simplified sub-limit procedure, to submit a tender in procedure on the basis of the framework agreement, or to confirm interest in participating in the case of a procurement procedure initiated by the publication of a periodic indicative notice.

The Public Procurement Act is Act no. 137/2006 Coll., On Public Procurement, as amended (the abbreviation ZVZ). By applications for participation the vendor demonstrates qualification in the restricted procedure and the negotiated procedure with publication. You can get acquainted with the full text of the law here.

Public Procurement participation request is submitted by the contractor in order to prove qualification in public procurement procedures that allow this.