Section 7: Resources

Marina di Valletta manages the following resources:

• People

  • Organisational Knowledge

• Infrastructure

  • Work environment

  • Monitoring and Measuring

• Environmental Aspects

• Health and Safety

Marina di Valletta takes into consideration the following attributes related to competence:

• Roles and Responsibilities

• Qualifications and Training

Marina di Valletta ensures that all people are aware of:

• Quality Policy, Environmental Policy, Health and Safety Policy

• Quality Objectives

• Legal requirements including data protection & GDPR requirements

• Positive impacts and benefits of improved contribution to the effectiveness of the QMS

• Negative impacts and implications of not conforming with the requirements of the QMS and/or the legal requirements

Marina di Valletta strives to maintain structured and effective communication to achieve correct and appropriate information flow.

7.4.1 Internal communication

• Ad hoc daily meetings (operations and planning)

  • To communicate daily planning

  • To increase awareness of all employees

  • To address any complaints/issues from the client

• e-mail communication

• Mobile phone (calls, messages)

• Telephone (calls)

• Informal verbal communication

• Internal Meetings

  • Team meetings initiated by team leaders

  • One-to-one meetings initiated by Mr. Niki Travers Tauss with employees

7.4.2 External communication

• Communication with clients and suppliers

  • e-mail communication

  • Mobile phone (calls, messages)

  • Telephone (calls)

  • Meetings / visits

Environmental Incidents

• Communication with local regulatory authorities and entities, including:

  • Fuel pump attendant, in case of fuel spill during refuelling of the vehicle

  • Emergency Service (112), in case of an environmental accident requiring further assistance (Example: Fire)

  • Ta' Xbiex Local Council, in case of waste not collected

Health and Safety Incidents

• • Emergency Service (112), in case of an injury to individuals

Marina di Valletta maintains documented information related to the QMS in the following formats:

• Google Site

• Soft Copy

  • GoogleDrive

• Hard Copy

7.5.1 Creating and Updating

Marina di Valletta follows the following instructions related to the creation and updating of documented information:

• identify the need to create a document and/or update information

• delegate the task to a competent author/person

• write the document and/or update the necessary information

  • ensure the adequate format and layout

  • update any related documents/information/links

• review and approve the document/information

• distribute the document/information to the respective people

7.5.2 Control, Protection, Retention

Marina di Valletta considers the following aspects related to the control of documented information:

• identification,

• storage,

• protection,

• retrieval,

• retention,

• disposal

Marina di Valletta follows the following instructions related to the control of documented information:

• are available and suitable for use, where and when it is needed

• maintained in order to remain legible, readily identifiable and retrievable

• adequately protected (from loss of confidentiality, improper use, or loss of integrity)

• hard copies

  • stored in files where each file is clearly labelled to indicate the content of each file

  • kept in the offices

  • shredded before disposal

• soft copies

  • stored on GoogleDrive

  • access is controlled by login credentials