COMPAS Crosswalk

CPPS Terminology Crosswalk

Provided below are CPPS terminology alongside what the terms are called in COMPAS:

• Job Assignment: Appointment. Current assignments should be placed in the first position in COMPAS. Job assignment information for older assignments can be viewed via new job history functionality in COMPAS.

• Job Class: Title. A 6-digit alphanumeric field.

• Chop Check / Manual Check / Live Check: On-line check. A check issued to an employee outside of the regular payroll process.

• FLSA Status: FLSA Exempt

• Org ID: Department. The three-character Org ID code in CPPS will become a 4-character code in COMPAS. Tied to the Chart of Accounts in CORE, the Department code represents a financial structure rather than a business unit as it did in CPPS. 

• Mail Stop / Work Location / Department: Pay Location. 

• Maximum Rate: Salary Maximum

• Minimum Rate: Salary Minimum

• Position Number: Position number. Values from position number in CPPS are mapped to the position number field in COMPAS. Position numbers will look the same as today, but will include additional information like unit and department.

• Position Perm / Temp: Assignment Type

• Transfer / Departmental Transfer / Employee Transfer / External Transfer: Foreign Org. A transfer between two Principal Departments that are both in COMPAS.

• Work Location / Department: Work Location

• Work Title: Short description. The short description is limited to 15 characters.

New COMPAS Terms

Provided below are new terms and what the they mean in COMPAS:

• 3-dot Menu: 3-dot menus are a series of three dots on the user interface that, when selected, open a menu of available transactions or related actions. 3-dot menus help keep the COMPAS user interface tidy. 3-dot menus exist at different levels within the application including page-level, tab-level, and row-level.

• Adjustment Payroll Runs (a.k.a. “the 9s”). Supplemental Pay Cycles. An adjusting payroll run is used to make changes to a monthly payroll run that has been previously paid / posted. In COMPAS supplemental pay cycles will be used to address over- or under-payments, include items that were missed in a previously posted payroll cycle, and to process one-off, out-of-cycle payments for things like bonuses, commissions, and back pay. 

• Advantage Academy: Advantage Academy is an easy-to-use training platform that provides licensed users with on-demand access to a comprehensive, standardized training program for Advantage. Training materials in Advantage Academy are based on Advantage baseline functionality and are not tailored to reflect State of Colorado processes and application configuration.

• Advantage Assistant: Advantage Assistant is a new technology that enables users to get on-line support without ever leaving COMPAS. Two forms of support are available. Videos and screen guides. Video snippets provide process overviews and show users how to perform transactions. Step-by-step screen guides interactively lead users through the process of completing transactions. Advantage Assistant is context aware; when users open the tool, Assistant provides support resources that are tailored to the page and business role the user is accessing.

• Advantage Connect: Advantage Connect is a component of CGI’s Advantage software that facilitates integration of data into COMPAS. 

• Advantage Insight: Advantage Insight is a reporting tool built on Microsoft Power BI. This application supports the creation of paginated reports and allows us to put together paginated reports and other analytics.

• Appointment ID: Job Assignment. The appointment in COMPAS is the same as the job assignment in CPPS. Current appointments should be placed in the first position in COMPAS. Users can also view historical appointment information.  

• Bookmark: You can bookmark transactions or pages by clicking the Star icon next to the transaction/page name. Organize bookmarks with personalized names and folders. Use them to get around COMPAS faster.

• Business Role: You will be assigned one or more business roles in COMPAS. Business roles tailor the application, providing efficient navigation to the transactions, inquiries, and resources that users in that role access most often.

• Caret: Carets (>) are arrows that, when clicked, allow the user to drill down in the application to view or enter additional data. Carets are also sometimes referred to as “Expand / Collapse” or “Show More” icons.

• Configurable Inquiry: This feature allows authorized users to create inquiries in the COMPAS application without having to use Business Intelligence.

• Favorite: Favorite the picklist items you use most often by clicking the Heart icon next to the value. The next time you place your cursor in the field, COMPAS will propose your favorite values first. Favorites make your work faster. There is no limit to how many favorites you can create.

• Gear Icon: Use the Gear icon to tailor COMPAS to your preferences. You can determine the visible search fields and grid columns. A Reset button allows you to revert to original settings if needed.

• Global Search Bar: The Global Search bar is available on every page in COMPAS. Use the category drop down to specify how the system searches. You can search using keywords or by page code. You can view all search results, or limit results to transactions, inquiries, or reference tables. The selections you make in the category drop down are “sticky,” meaning that they will remain until you change them. Global Search results are limited by your assigned business role.

• Grid / Advanced Grid: 

Within COMPAS, search results are displayed in a grid format and tools are available to help you work with data efficiently. You can:

• • Control the columns of information displayed on screen,

  • Control the order of columns displayed on the screen,

  • Specify how many records show on each page: 20, 50, 100, or 500,

  • Perform mass actions on selected records (e.g., discard/cancel or submit),

  • Export data from the grid.

Advanced grid features can aid more experienced users with data analysis! We’re talking pivot tables, the ability to pin and sort by selected columns, and advanced filtering capabilities to name a few.

• Home Page: Each business role has a Home Page in COMPAS. The Home Page has been thoughtfully designed to provide you with one-click access to the transactions, searches, and other tools you use most often. Home Pages streamline your work.

• Left-Side Navigation Menu: The Left-Side Navigation menu supports topic-based navigation, providing a simple way to navigate through the system. This menu is especially helpful for new COMPAS users who may not know what they are looking for.

• Page Code: Page Codes provide a quick way for experienced COMPAS users to navigate through the application. Most transactions, tables, and inquiries have short alpha codes that, when entered into the Global Search bar, send users directly to the desired page.

• Pin: You can pin your searches for easy access on demand. Wherever you find Recent Searches, click the push-pin icon to save your search. A maximum of 10 search cards can be pinned. On the Recent Searches widget, use the toggle to view only pinned searches.

• Primary Navigation Bar: The Primary Navigation Bar is available on every page within COMPAS. It includes the following functions: global search, home icon, bookmark icon, alert icon, help icon, and user profile.

• Quick Link: Quick link tiles, which are available on the Home Page of each business role, provide one-click access to queries, transactions, and other resources you use regularly.

• Smart Menu: A 9-dot “smart menu” provides a central location for comments and file attachments on COMPAS transactions. You may also hear this menu referred to as the “waffle icon.”

• Widget: Widgets, available from the Home Page of each business role, provide ready access to transactions that require your attention as well as information you regularly use such as recent transactions and browsing history.

Questions

Questions related to this crosswalk should be directed to: SoC_COMPAS@state.co.us.