Embedded Files
Process
In COMPAS, users will be assigned business and security roles. These roles have different purposes and are outlined below. Agencies will be required to identify appropriate business roles and security roles for their impacted employees and submit request forms for user access. These security request forms will align with the process used by System Administrators for CORE. The documentation for a given user will need to be completed, submitted, and reviewed prior to the user gaining access to the system.
Business Roles
Business Roles will allow users to easily access data and transactions through homepages with quick links to pages, and reporting analytics that support their job functions. Business Roles are designed to allow Departments to pair COMPAS functionality to the needs of their business units.
At the Agency/Department level, users will be able to request one or more of these Business Roles:
HR General User
Payroll General User
Labor Allocation General User
Security Roles
Security Roles in COMPAS are built using the configuration and settings established by CORE. Security Roles are tied to user login credentials. Security Roles are grouped by functional area and control permissions including the ability to access certain data, and create, view, or cancel transactions. Security and Security Roles do not change when a user switches between different Business Roles.
Department Roles:
Dept. Position Document Entry Role - Create and edit transactions related to position attributes
Position Management, Position Transaction Catalog, Position Status Maintenance, Position Authorization Maintenance
Position Authorization Inquiry, Position Roster, Position by Title Inquiry
Dept. Position Document View Role - View only for position related information
Position Authorization Inquiry, Position Roster, Position by Title Inquiry
Dept. HRM Document Entry Role - Create and edit transactions related to employees and their attributes
Employee Address, Employee Attributes, Department Specific Data, Employee Information Change Form, Employee Emergency Contact, Employee Transaction Catalog, Employee Profile Management, Employee Status Maintenance, Employee Status Maintenance Mass Change, Mass Change for Department Specific Data
Employee Inquiries, Employee Pay Rate History, Employee Salary Inquiry, Employment Verification
Dept. HRM Document View Role - View only for employee related information
Employee Inquiries, Employee Pay Rate History, Employee Salary Inquiry, Employment Verification
Dept. Time and Leave Document Entry Role - Only for users who do not have a time and leave interface and need to upload time information from manual collection methods
Time and Leave Management, Timesheet Adjustment, Time Transaction Catalog
Dept. Time and Leave Document View Role - View only for time and leave information from all collection methods
Time and Leave Management, Timesheet Adjustment, Time Transaction Catalog
Dept. UKG Document Entry Role - Only for users who are interfaced with UKG to create and edit employee attributes related to UKG
Additional Employee Attributes
Dept. Paycheck Document Entry Role - Create and edit transactions related to employee paycheck including earnings, deductions and adjustments
Check Disposition, Deduction Management, One-Time Transactions Mass Change Request, Deduction Mass Change Request, Miscellaneous Deductions, Net Pay Distribution, Online Check, Overload Payment Calculator, One-Time Deduction, One-Time Payment, Payroll Management, Federal and State Tax and Additional Tax Forms
Payroll Check Status Inquiry, Payroll Summary Inquiry, Electronic W2 Tracking Inquiry
Dept. Paycheck Document View Role - View only for paycheck related information including earnings, deductions and adjustments
Payroll Check Status Inquiry, Payroll Summary Inquiry, Electronic W2 Tracking Inquiry
Dept. Labor Allocation Document Entry Role - Create and edit transactions related to labor allocation and labor distribution
Labor Cost Reallocation Request, Labor Distribution Adjustment, Labor Distribution Profile Management, Mass Change for Labor Distribution
Payroll Accounting Management Detail Inquiry, PAM Exception Inquiry, PAM Statistics Inquiry
Dept. Labor Allocation Document View Role - View only for related to labor allocation and labor distribution
Payroll Accounting Management Detail Inquiry, PAM Exception Inquiry, PAM Statistics Inquiry
Dept. Labor Allocation Table Maintenance - Manage specific system reference table related to labor allocation and labor distribution
Event Accounting Matrix
Dept. Employee Self Service Role - Role assigned to all employees with employee self-service functions
Workflow Rules
COMPAS workflow has been designed to support business processes with basic submitter / approval functionality. Like Business and Security Roles, entities will be able to designate users or groups of users who are allowed to approve transaction documents.
Workflow approval is designed to be flexible and is allowable by transaction:
Additional Employee Attributes
Employee Address
Employee Attributes
Department Specific Data
Employee Information Change Form
Employee Emergency Contact
Employee Status Maintenance
Labor Cost Reallocation Request
HR User Maintenance
Labor Distribution Profile Maintenance
Miscellaneous Deductions
Net Pay Distribution
Overload Payment Generator
One-Time Deduction
One-Time Payment
Position Authorization Maintenance
Pending Deductions
Pending Payments
Position Status Maintenance
Time Sheet Adjustment
Federal Tax Form
State Tax Form
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