COMPAS Report Recommendation

Purpose

This page is a starting point for report dispositions for the new payroll system, COMPAS. This resource describes the State’s research on reports to date, the Minimum Viable Product (MVP) for reports, and makes recommendations for reports in terms of five categories:

1. MVP (Essential) - reports required to run payroll 

2. High Priority - reports address high value business functionality 

3. Due Course - reports important to individual agencies or subsets of employees

4. Low Priority - could be accomplished after go live

5. Deprecate - no longer serve a purpose

A complete view of the report inventory is available for end users. 

Background

The State’s report research to date is based on:

• An inventory of reports from current report sources including HRDW, OnBase, and OIT generated reports was the basis for the CGI Statement of Work. In addition, a number of “interface” files that OIT deposits on MOVEit for agencies is being shifted from “interfaces” to reports. In total there have been more than 350 different reports identified through inventory efforts.

  • More information about the specific reports available through HRDW can be found in the HRDW Reporting User Guide.

• Outreach to business beneficiaries who consume the data to confirm use case; findings from surveys and workshops summarized in Ad Hoc Report Research

• Field level detail for reports where possible from report samples

• Feedback in from agencies in and following Office Hours June 28, 2024

MVP for COMPAS

The Minimum Viable Product (MVP) for COMPAS is a payroll solution that is configured to calculate payroll for all employee types and pay cycles. Payroll is essentially this:

Hours x Rate - Deductions = Paycheck

Minimally, the system needs to ingest the time and leave to know the hours worked. Then it needs to calculate the earnings and deductions. Then it needs to send the data to the bank and key areas for benefits, retirement, taxes, and reporting. 

The MVP for reports focuses on the essential reports necessary for payroll professionals to perform their duties. Priority reports include those essential to ensure all employees who worked in the period receive an accurate pay check. Reports that help payroll professionals confirm accurate earnings and deductions are essential. Reconciliation and labor allocation are all among the MVP. 

Key Performance Indicators for Reports

• Payroll users can retrieve the data necessary to perform payroll tasks including reconciliation.

• Access to data is limited by security roles and users can only access data appropriate for their job based on their security role and permissions. 

• COMPAS team has capability to add, modify, and enhance reports ongoing.  

Out of Scope

• While this project will replace the minimal HR reporting from HRDW, this project is not expanding statewide HR reporting.

• This project is not creating a data warehouse. 

• The current report scope is not enhancing existing reports. 

Appendix A: Minimum Viable Product (MVP) Reports

The MVP reports to pay employees on time and accurately, and correctly perform reconciliation and labor allocation can be found below.

• View Appendix A

Appendix B: High Priority

The next most important reports are considered to be High Priority. These reports are not required to correctly calculate and issue pay, but they do reflect highly utilized information in statewide or large segments of employee populations. 

• View Appendix B

Appendix C: Due Course

Reports classified In Due Course provide important functionality but could be replicated by inherent functionality in COMPAS, overriding the need for a specific generated report.

• View Appendix C