TIM TEAM TOOLKIT
Tools for TIM Teams
Develop and Improve Your TIM Team's Effectiveness!
TIM Team Toolkit Table of Contents
TIM Team Workbook - Information to help TIM Teams throughout Colorado develop a more mature program.
TIM Team Goals - What areas can TIM Teams work together to improve?
Collaborate to collect data
Develop memoranda of understanding (MOU)
Possible TIM Program funding
Execute mutually beneficial trainings
Determine the direction of TIM practices
Update or develop TIM Plan documents
TIM Team Partners - What agencies and partners should be a part of an effective TIM Team?
TIM Team Kickoff Meetings - Information and tips to successfully conduct your first TIM Team meeting.
Use the following tips to make your first TIM Team meeting successful.
Meeting organizers must consult with TIM Team leadership and their TIM champion(s) to present (or recruit a partner to present) the “multi-disciplinary approach to TIM” section.
During the “Updates” portion of the meeting, pass around the SPMT POC List to make sure individuals’ information is up to date.
During “Agency Updates,” individuals should provide any updates regarding their agencies—regardless of whether those updates are TIM related.
Not all topics under “TIM Tools” are applicable to all TIM Team areas. Areas might already have a TIMP and, therefore, the topic may be presented as an overview of the current plan.
Training(s) discussions may be abbreviated if the meeting is combined with a SHRP2 training session. Adjust meeting topics as necessary.
Subcommittee reports will vary by area. Subcommittees are responsible for various tasks.
If an After Action Review (AAR) needs to take place with a routine TIM Team meeting, merge the “TIM Team Meeting Agenda” with the “After Action Review Agenda.”
TIM Team Kickoff Meeting Tools & Templates - Download documents for your kickoff meeting.
Click on the links to view and download example documents and presentations to make your kickoff meeting a success.
Kickoff Meeting Agenda (Blank) - Agenda to fill in with your meeting information (Word document).
Kickoff Meeting Agenda (Annotated) - Agenda with suggested talking points (Word document).
Kickoff Meeting Presentation (Example) - PowerPoint presentation to modify for your kickoff meeting.
Fillable Point of Contact List - Excel spreadsheet to update with TIM Team representatives contact information.
TIM Team Regular Meeting Tools & Templates - Download products to facilitate regular meetings.
TIM Team Subcommittees - Small group of TIM Team members that focus on advancing a particular TIM topic.
Develop and maintain contact list for closures
Develop communication reference cards for communication centers
Develop training specific to the corridor or area to focus TIM priorities identified by the TIM Team group.
Focuses on tools specific to individual agencies that can benefit the greater group.
Shares an understanding of process and procedure.
Resource/clearinghouse for other technology ideas (website, VMS literacy, ReadyOps, WebEOC, etc.)
After Action Review (AAR) - Information and templates to conduct a successful AAR.
Use the templates to help facilitate your AAR meeting:
Before the meeting:
Gather as much detailed information regarding the incident as possible (e.g., police reports; social media reports; pictures; individual agency After Action Reports).
Use this background information to outline the event for all attendees to the AAR—even if they were not at the scene.
Work with incident participant agencies to protect sensitive information.
The meeting organizer should take excellent minutes of the discussion. These will help in the creation of the AAR Meeting Summary and/or the official After Action Report.