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Academic Notice and Disqualification
Academic Notice and Disqualification
Graduate, post baccalaureate, and credential students can maintain good academic standing by sustaining a cumulative GPA of 3.0 or above. They will be placed on academic notice if at any time following a Fall, Spring, or Summer term their cumulative GPA falls below 3.0. The academic notice status will be noted on the transcript. Once the cumulative GPA returns to 3.0 or above, the student is returned to good academic standing. (However, it is possible for students to return to academic notice any time their cumulative GPA falls below 3.0.)
If a student is on academic notice and their following term GPA is 3.0 or higher but their cumulative GPA remains below a 3.0, the student will remain on continued academic notice. Graduate students on academic notice or continued academic notice will be academically disqualified when the term GPA for a fall or spring term completed while on academic notice is below a 3.0. Both of these statuses will be noted on the transcript.
There are several ways for a graduate student to be reinstated after disqualification. A petition is not needed in cases where a student's SJSU cumulative GPA is raised to 3.0 or better through retroactive actions such as as a student’s completion of courses with Incomplete (“I”) grades, retroactive course/semester withdrawals, or an instructor submitting a change of grade. The Office of the Registrar will automatically adjust academic standing whenever grades are changed or retroactive withdrawals are processed. If a change removes a disqualified academic standing, no reinstatement petition is required.
A graduate studetn may petition for reinstatement on the basis of these two categories:
Reinstatement Course Plan (RCP): Enroll in 6-9 units of Graduate Program Coordinator approved undergraduate courses (100-level) via Open University and earn a 3.3 overall GPA for those approved courses. Courses must be approved by the Graduate Program Coordinator which may possibly be used for program credit. Graduate courses (200-level) are not permitted for a Program of Study. Note that the Fall, Spring, and Summer semesters have specific deadlines to apply for a Program of Study. Students need to check with their program to see if they are allowed to attempt reinstatement through an RCP, as not all programs permit this option.
Special Consideration: This category is reserved for students returning after five or more years who wish to enter a new program or can demonstrate that life experiences have better prepared them for success in completing their program. A student wishing to reinstate under this category should check with the Graduate Program Coordinator for more information.
Although a Petition for Reinstatement must be initiated by the Graduate Program Coordinator, a student should work closely with the Graduate Program Coordinator to provide correct information and to clearly understand the process of both reinstatement and readmission. International students must contact ISSS as the procedure for reinstatement differs and must work with an ISSS advisor to ensure VISA compliance.
For more information on Academic Notice and Disqualification please review the catalog or Policy S26-7.
Administrative Academic Probation and Disqualification
Administrative Academic Probation and Disqualification
In some instances, students will be placed on Administrative Probation by their program regardless of their cumulative GPA. Placement on Administrative Academic Probation can result when students withdraw from courses repeatedly, fail to make progress toward an educational objective or do not comply with an academic requirement of their program. Students placed on Administrative Probation will be notified in writing and will be provided with the conditions for release from Administrative Probation and the circumstances that would lead to Administrative Academic Disqualification should probation not be cleared. If the student is administratively disqualified, the student will be notified in writing. Students are strongly advised to check with their department regarding any special policies regarding Administrative Probation and Disqualification. For more information on Administrative Probation and Disqualification and how the appeal process works, please review the catalog. Policy S26-7 governs administrative probation and disqualification.
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