Embedded Files
There are many options in Gmail to optimise settings that work best for you - as highlighted in our Six Factor Fundamental 101 Google Workspace Communication Lab. You will recall we interactively guided you through recommended settings to run your Gmail account effectively and in a way to make yourself more efficient. Remember, these settings are changeable as you find out your personal needs, preferences and organisational goals.
Six Factor recommend these settings as best practice as well as optimising the screen estate for your Gmail. These steps should be initialised if you intend to use Multiple Inboxes and use the Six Factor Communication Dynamic of Treat, Transfer, Terminate (the 3Ts)
Multiple inboxes help you break out key emails, like important tasks or those from specific people, and make them visible alongside your main inbox in Gmail, in a completely customizable way, like using Six Factor's best practice dynamic of operating the 3Ts (Treat Transfer Terminate) and a Zero Inbox).
Gmail’s filters allow the user to automatically organise, archive (skip the inbox), delete, mark as spam and more. Filters work by setting a search criteria, and all messages that match that search criteria are then filtered by the search’s action.
A Gmail label is a tag that can be added to every email you receive or send. You can also add them to draft emails. These labels can be used to keep your inbox organised. They are similar to folders, however, unlike folders, you can apply more than one label to a single email message.
Stars help drive and trigger actions and behaviors in Gmail. The star system allows you to mark your most important emails so you can easily find them later. By default and on all mobiles, starred messages are labeled with a yellow star - but you can add other colours and types of stars when on desktop.
Discover how to "treat" an email by assigning a coloured star to it signify its importance to you. Assigning stars to emails forms part of Six Factor's Treat Transfer Dynamic (3Ts) to stay in control of your inbox.
Your inbox is an inbox? You'd certainly think so. After all, how many ways could there possibly be to view email?
The answer, as it turns out, is quite a few — especially when it comes to Gmail. Did you know that Gmail offers the choice of five distinct inbox arrangements.
Dynamic Email - lets you complete tasks from within a Gmail message. For example, without leaving Gmail, you can: Reply to an invitation, fill out a questionnaire and respond to a Google Docs comment. Click the button for further facts.
Gmail Confidential Mode - helps users to protect sensitive information from unauthorized or accidental sharing. Confidential mode messages don't have options to forward, copy, print, or download messages or attachments and also lets you set a message expiration date.
Search Operators within Gmail are an advanced method of organising and finding emails as well as utilising them in your Multiple Inboxes
Set up automatic blind copies in Gmail with using Chrome Add-On.
What is conversation view? Turn it On or Off ?
More confidence that you’re messaging people at an appropriate time
Quick settings menu helps you easily find and use different layouts.
Multiple signatures gives flexibility to use different signatures for different situations.
Depending on your settings, there's a limited amount of seconds to click.
Use and create up to 50 Templates in Gmail - improves productivity
How do you share a link with access, viewing and editing permissions.
If you own another email address, you can send mail as that address.
Open, view, edit & collaborate - Microsoft Office files sent & received in Gmail with one click
How to give delegate access to your own Gmail account
Use keyboard shortcuts to navigate your inbox and messages
Choose to forward all new messages to another email address or only certain types.
Read, respond and search your messages - even when not connected to the Internet
An email signature is text, like your contact information or a favorite quote, that’s automatically added at the end of Gmail messages as a footer
Attach emails to other emails in without downloading them first.
Easily refine search results and find what you’re looking for faster.
Create personal mailing lists using Google Contacts
Let's have a clear out - why not fine tune your account
Want some quiet time to focus? set your status in Chat in Gmail.
Results from the to, from, cc, and bcc fields, or anywhere in the email.
Visual Avatar chips for recipients. External contact notification.
HELP: "I accidentally Starred most of my emails. How do I unstar all of my messages in bulk?
Open the label (or, your Inbox, or Sent Mail, etc) containing the messages you'd like to select.
Click Select: Select the messages you want by ticking the boxes
Select the 3 dots above the selections >remove star
TIP: To multi-select messages (but not all) - select and tick the first message then hold down the shift key and go to the last message you want to select. All message are then selected in that group.
Report abuse