Best Practice for Shared Drives

Move files to a shared drive

First, note the following:

• You can move multiple files at once.

• Unless you are an administrator, you can’t move folders from My Drive into a shared drive, but you can create new folders in a shared drive. For details about moving folders as an admin, see Migrate content to a shared drive further in this Knowledge Sheet.

• Anyone you directly shared a file with retains access, unless your shared drive doesn’t allow non-members.

• People who had access to the file from a folder that's been shared don’t retain access once you move a file. If you want these people to keep access, update your permissions after moving your files to a shared drive.

• When you move a file to a shared drive, the team becomes the owner of the file.

To move files from My Drive into a shared drive or between shared drives, drag the files into the destination shared drive. To move folders,

contact your Google Workspace admin.

Move files from My Drive to a shared drive:

You can move any file you own into a shared drive, whether it’s from another Drive location or from your computer or mobile device.

If you’re not the owner of a file in My Drive, but you have at least Edit access to the file, you might be able to move that file into a shared drive, if:

• Your G Suite admin has enabled this option.

• The file’s owner is a member of the shared drive where you want to move the file.

Otherwise, you need to ask the owner to move the file into the shared drive.

Move files between shared drives:

To move files between shared drives, you need Manager access to the original shared drive and at least Contributor access to the destination shared drive.