Set Tasks to repeat in Google Calendar and customize the recurrence schedules
08 December 2021
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Get more things done in Google Workspace
You can now set Tasks to repeat in Google Calendar and customize the recurrence schedules, similar to other entry types in Calendar. This means you can:
Create tasks with recurrence rules
Edit the recurrence rule of an existing task
Set an "end condition" for a recurrence rule
These options will be available when creating a new task, or editing an existing task in Calendar.
Available to all Google Workspace customers, as well as G Suite Basic and Business customers. Gradual rollout (up to 15 days for feature visibility) starting on Monday, 03 January 2022.
Change the recurrence of a task in Calendar
Lock audio and video during a Google Meet meeting from iOS devices
Lock audio and video during a Google Meet meeting from iOS devices
Google Meet hosts and co-hosts can now lock all participants’ audio and video from Apple iOS devices, which locks all participants’ audio so they’re muted or prevents participants’ from using their camera respectively. These settings can help prevent disruptions, keeping your meetings on track and productive.
Previously it was only possible to use these locks when using Google Meet on a computer. Google anticipates this feature to be available for Android in early 2022.
Additional details
Additional details
The Audio Lock & Video Lock setting applies to all devices regardless of whether it’s set on a computer or an iOS device.
When Audio Lock or Video Lock is enabled, mobile participants may be removed from the meeting if their device doesn’t have:
The most updated version of the Meet or Gmail app
Android OS version M (or newer)
iOS version 12 (or newer)
Once Audio or Video Lock is disabled, removed participants will be able to rejoin.
Gradual rollout (up to 15 days for feature visibility) starting Monday, 06 December 2021.
Start and join meetings and audio calls from 1:1 chats using Google Chat in Gmail on mobile
Start and join meetings and audio calls from 1:1 chats using Google Chat in Gmail on mobile
You can now start or join meetings and audio calls (Google Voice) from 1:1 chats in Google Chat in Gmail on Android and iOS. At the moment, this feature will be available for 1:1 chats only.
As some teams begin to return to office, while others remain distributed, Google hopes this makes it easier to connect with your colleagues in the hybrid work world.
This feature will allow you to seamlessly switch between chat to a video or audio call when needed, helping you collaborate and move your work forward.
Additional details
Additional details
While you can select “Join a call” from the Google Chat app, you will be redirected to the Gmail app, where the call will take place.
If you do not have the Gmail app on your device, you’ll be prompted to download it via Google Play store or the App Store. Note: This feature will also become available for the Google Chat mobile app in due course.
This feature will be available by default on Android and iOS devices — both the caller and receiver will need the latest version of Gmail.
Extended rollout (potentially longer than 15 days for feature visibility) starting on Monday, 06 December 2021.
Available to all Google Workspace customers,
as well as G Suite Basic and Business customersAvailable to users with personal Google accounts
To join a call, select the phone or video chip within the 1:1 chat. While on a call, you’ll see a banner of the person you’re on a call with, the call duration and a Meet icon in the chat roster.
To ring someone directly, select the phone or video icon in the top right corner of a 1:1 chat.
Missed calls will be indicated with a red phone or video icon within the conversation and the chat roster.
UPDATE: SMART CHIPS
UPDATE: SMART CHIPS
Now available in Google Sheets:
@-mention people, files and meetings
Now available in Google Sheets:
@-mention people, files and meetings
Already available in Google Docs, now when you @-mention a person in a sheet a Smart Chip shows you additional information like the person’s location, job title and contact information.
To insert a Smart Chip into your sheet, simply type "@" to see a list of recommended people, files and meetings.
From web or mobile, your collaborators can then quickly skim associated meetings and people or preview linked documents, all without changing tabs or contexts.
SIX FACTOR: KEY LEARNING LABS
Gmail’s Integrated Experience
Gmail’s Integrated Experience
Discover how the integrated experience of Gmail lets you achieve incredible together with Six Factor’s Key Learning Lab #3.
Discover the Integrated Workspace Experience with Gmail’s powerful platform of interconnected communication and collaboration tools. Everything you need to get work done is now in one place: Gmail.
Some of the Key Learning Lab topics include:
Dynamic email messages with interactive content – Reply to an event invitation and respond to comments in a Google Doc — all without leaving Gmail.
Chat + Spaces + Meet – Understand the best practices for which tool to use and why, and how to get the most out of each.
Collapsible views – Tidy up your inboxes and sidebar — focus on what you need to give your attention to and let Gmail do the work for you
Active status – Clearly communicate your availability with one easy click
Smart Canvas – Learn the collaboration and sharing basics available in Spaces and Gmail (covered in more depth in Key Learning Lab #9)
Improve your productivity, time management, and focus on what is important to you.
Whether on desktop or mobile devices, the integrated Gmail experience has email, direct messages with one or more people, rooms, and video or audio meetings—all the online communication streams—in one familiar place.
It’s now easier to move from one communication stream to another without changing context.
To find out more about how to use Gmail to create a more collaborative experience, enrol in Six Factor’s 45-minute Key Learning Lab, a 101 level in-person or virtual micro-learning session.
Contact Six Factor today at 604.425.2266 and book Key Learning Lab #3.
Google Workspace Admins
Google Workspace Admins
Three features which can help categorize content and enhance content protection at scale are becoming available. Drive labels are now generally available, and automated classification with Workspace data loss prevention and labels-driven sharing restrictions will become generally available in the coming weeks.
Special handling of sensitive data is an integral part of a strong information governance policy. That begins with labelling files which may contain sensitive intellectual property, personally identifiable information, data subject to special compliance regulations, and more. Additionally, labels can help admins prevent external sharing, downloading, and printing of classified files via an integration with Data Loss Prevention (DLP). Moreover, admins can create labels to indicate department names, document types, document status, and anything else you can think of, to facilitate content discovery in advanced search.
When used in conjunction with automated classification, labels in Drive can be added automatically based on admin-defined DLP rules and predefined content detectors. This automated classification can help scale data classification and protection efforts by reducing the administrative burden and potential errors associated with manual labels.
There is now a new Admin setting that controls whether a user’s Google Calendar status is displayed across Google Workspace products. For example, when the setting is turned OFF, end users will no longer see if their colleagues are out of office in products such as Google Chat or Gmail.
Get the best out of Google Workspace — visit Knowledge.SixFactor.com for tips, tricks, and best practices.
Need assistance? Google.Support@SixFactor.com | Tel: 604.425.2266
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604.425.2266 | SixFactor.com
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